WITHDRAWAL AND REFUND POLICY

A. TUITION

1. FULL REFUND:

a. ACTIVE MILITARY SERVICE - a student called to active military service during the first 8 weeks of the term may receive a full tuition refund. If called after the eighth week, the student may elect to complete the course by making special arrangements with both the instructor and department, or to withdraw and receive a full tuition refund. If the student withdraws, the course must be repeated to earn credit.

b. ACADEMIC REASONS - Students sometimes register before their grades for the previous quarter are available. If such a student is later subject to academic suspension, or has failed prerequisites, a full refund will be given upon withdrawal. It remains the student's responsibility to contact the advisor or department head to assure that the withdrawal form and refund are properly processed.

2. PARTIAL REFUND:

A student must officially complete and submit an "Institute Withdrawal or Leave of Absence Form" in order to be eligible for a partial tuition refund.

A partial refund will be made during a quarter if withdrawal is necessitated for one of the following reasons:

a. illness, certified by attending physician, causing excessive absence from class;

b. withdrawal for academic or disciplinary reasons at the request of the Institute during a quarter;

c. transfer by employer, making class attendance impossible;

d. withdrawal for academic, disciplinary or personal reasons at the request of the student; approved by the student's advisor or department representative, and the Bursar.

NOTE: Non-attendance does not constitute an official withdrawal; official withdrawal from courses is required even if the student is not eligible for a tuition refund. The final grade is determined by the official withdrawal.

PARTIAL REFUND SCHEDULE:

% of TUITION

WITHDRAWAL REDUCTION

During the official drop/add period

(first 6 days of classes)100%

From the end of the official drop/add period

through the end of the second week of classes70%

During the third week of classes60%

During the fourth week of classes50%

During the fifth week of classes25%

Sixth and subsequent weeks No Tuition Reduction

The student is not considered "officially withdrawn" until given the student's copy of the withdrawal form. The date on which a withdrawal form is properly completed shall be the date of "official withdrawal" used to determine the refundable amount.

All students in their first quarter of attendance who are receiving any Title IV federal financial aid funds are eligible for tuition, fee, room and board prorations through the end of the sixth week of classes. The pro-rata refund schedule will be applied if it yields a higher refund after financial aid is applied. Copies of pro-rata and institutional financial aid refund calculations are available from the Financial Aid Office.

FULL-TO PART-TIME STATUS

If a student's course load is reduced from full-time (12 or more credits) to part-time (less than 12 credits) status during the official drop/add period, the Bursar may be contacted for a refund based on the differential between full-time tuition payments and the total per credit charge for a part-time load. Courses dropped after the official drop/add period will not result in a tuition refund.

APPEALS PROCESS

An official appeals process exists for those who feel that individual circumstances warrant exceptions from published policy. The inquiry in this process should be made to Richard B. Schonblom, Bursar.

Questions or comments regarding institutional charge and refund structures are welcome to be submitted to the Bursar's Office at any time.

B. FEES AND ADVANCE DEPOSITS

Fees and advance deposits are not refundable.

C. ROOM AND BOARD

To complete a withdrawal from RIT, a residence hall student or a non-residence hall student on a meal plan must check out with the Department of Residence Life and/or Food Service. Refunds, when granted, are pro-rated in accordance with the schedule below.

REFUND SCHEDULE FOR RESIDENCE HALL ROOM CHARGE:

WITHDRAWAL % OF REFUND

During the first week of classes 90% of unused room charge

During the second week of classes 75% of unused room charge

During the third week of classes 60% of unused room charge

During the fourth week of classes 50% of unused room charge

Fifth and subsequent week of classes no refund

REFUND SCHEDULE FOR BOARD:

1. If a student leaves during the first 4 weeks of the quarter, 75% of the unused board is refundable.

2. If a student leaves during week 5 through the end of week 8, 50% of the unused board is refundable.

3. If a student leaves after the end of week 8 of the quarter, 0% of the unused board is refundable.

Approved 1975

Last revised October 11, 1995