Review RIT’s Academic Portfolio Blueprint
- Parameters and Criteria for New Programs
New Undergraduate & Graduate Program Proposal Preparation
- Complete Concept Paper Requirements - - see information on important dates and steps found in “Stages in Curriculum Review Process, the Undergraduate Curriculum Review Flowchart, the Graduate Curriculum Review Flowchart, and the Concept Paper Template.
- Complete the RIT New Academic Program Proposal Form for all new undergraduate and graduate level program proposals.
- Download this proposal form as a word document and complete all information required on the form.
- Be sure to use the exact numbering system on the proposal materials.
- Use this same proposal form for modification to a currently registered program which represents 33 1/3 % or more revision of a total program, i.e., a substantially modified proposal).
NOTE: Programs will need to use judgment with respect to what constitutes a change of 1/3 or more revision of a total program. Substantial change may mean a significant change to 1/3 of the credit hour content in the program. Such change may also alter the programmatic focus and expected outcomes.
- External review of proposal by a recognized expert(s) in the field (who has been approved in advance by the New York State Education Department through the Office of the Senior Associate Provost) is required for certain types of proposals. Such proposals include:
- All graduate programs below the doctoral level
- Undergraduate degree program in an allied health area, unless the program is accredited by an accrediting body for college-level programs in the field
- Undergraduate programs which represent a new or emerging field
- When an external review is required:
- It is expected that the proposed external reviewer be a recognized expert in the field of the program, as demonstrated by appropriate educational credentials, professional experience and academic teaching and/or administrative experience in similar programs.
- The proposed reviewer must not have a conflict of interest or the appearance of a conflict of interest with the institution or program under review. There is a conflict of interest when the potential reviewer:
- Is a present or former employee, student, member of the governing board, owner or shareholder of, or consultant to the institution that is seeking institutional accreditation from the Board of Regents; this includes those persons who may have consulted or helped develop the proposed program.
- Is a spouse, parent, child or sibling of an individual or person listed above;
- Has expressed an opinion for or against the proposed degree program;
- Is seeking or being sought for employment or other relationship with the institution under review;
- Has a personal or professional relationship with the institution under review that might compromise objectivity; and/or
- Has a competitive relationship with the institution that might compromise objectivity.
- The Sr. Associate Provost will vet these names and seek approval from NYSED.
- Each peer reviewer must sign the “Conflict of Interest Guidelines” form. The Institution must keep a signed copy in their files.
- Proposer should contact the Office of the Senior Associate Provost as early as possible to begin the process to identify the external reviewer. The program proposer should send the Sr. Associate Provost suggested names and CV’s of at least three (3) recognized experts who meet the external reviewer criteria.
- Proposer should include a brief description of the proposed program with the recommended reviewers’ materials.
- The Sr. Associate Provost will vet these names and seek approval from NYSED.
- External evaluators are required to use the Evaluator Report Form in preparing their response.
- Don’t forget that the program proposer is required to provide a response to the external evaluation including information on how the program proposal was modified in response to the reviewer’s comments.
- The reviewer’s report and RIT’s response should be included in the proposal package sent to ICC or Grad Council for review.
- Obtain required cost information for inclusion on Program Financial Viability (Section 4) as part of the proposal.
- Consultation with RIT’s Finance and Administration Division is necessary in order to prepare this revenue and cost analysis information.
- For consultation, schedule a meeting with Jackie Taylor, Director of Partnerships, jrtatg@rit.edu
- Prior to this meeting review the Checklist for Preparation of New Academic Program Costing of the New Program Proposal Form, which focuses on resource information needed for this meeting.
When all internal RIT curriculum and approval procedures are completed, program proposals must be approved by and registered with the New York State Education Department, through the NYSED Electronic Portal.
1. The NYSED Registration of a New Degree Program (non-doctoral) form contains ten (10) separate task areas:
- Task 1: Undergrad and Masters Institution and Program Information
- Task 2: Undergrad and Masters Application for Registration of a New Program
- Task 3: Undergrad and Masters Sample Program Schedule
- Please provide the catalog descriptions for existing courses in Task 3 c.
- Please provide syllabi for all new curses in Task 3 d.
- Task 4: Undergrad and Masters Faculty
- Task 5: Undergrad and Masters Financial
- Task 6: Undergrad and Masters Library Resources
- Task 7: Undergrad and Masters Program Evaluation
- Task 8: Undergrad and Masters Evaluation Response
- Task 9: Undergrad and Masters Transfer Baccalaureate Programs
- Task 10: Application for Distance Education
- IMPORTANT: You do NOT NEED TO ANSWER THE QUESTIONS IN PART A
- Sample responses for you to consider for questions in Part B can be found at RIT Standard Answers for Distance Ed Forms.
2. Complete the ten (10) task areas of the NYSED Registration of a New Degree Program (non-doctoral) Form.
3. GOOD NEWS! You already have ALL of the required information needed for these 10 Task Areas in your RIT Program Proposal. You should be able to easily cut and paste information to the NYSED Electronic Registration Form.
4. Refer to the chart below to assist you in making the transfer of information between the RIT New Program Proposal Form and the NYSED Electronic Registration Form.
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NYSED Form Questions |
RIT Proposal Sections |
Task #1: Institution Information
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Complete Section I and II only |
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Do NOT complete contact information |
Task #2: Application for Registration of a New Program
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|
|
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Use #1a, b, c, d, e, f |
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Use #6a, b, c |
|
Use #7 |
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Use #9 |
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Use #10 |
Task #3: Program Schedule
|
Use Table 1a or 1b |
|
Use #2d |
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Use #2e |
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Use Course Outlines from Appendix A |
Task #4: Faculty
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Use Tables 2, 3, 4 (Note: Do NOT include Appendix F: Faculty CV) |
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Insert: “Persons who have received and accepted a contract for 100% if a full-time load, as defined by the Dean of the College.” |
Task #5: Financial Resources
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Use #4a (Note: Do NOT include Appendices C, E, G) |
|
Use #4b (Table 5) |
Task #6: Library Resources
|
Use #5a |
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Use #4b (Table 5) |
Task #7: External Review: Graduate Programs and programs whose subject matter represents a new or emerging field
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Include External Review Report |
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Also include copy of e-mail from Sr. Associate Provost indicating |
Task # 8: Response to External Review
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Include Institution’s response and information on how proposal was |
Task #9: Transfer to Baccalaureate Degree
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Use #12 |
Task #10: Application for Distance Education
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Use #13 if appropriate Complete #1, 2 and all Questions in Part B |
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CEO (or designee) Signature |
Do NOT complete this Form |
5. When you have inputted and saved all of the information in Tasks 1-10, attach and e-mail the completed documents to the office of the Senior Associate Provost in care of Charlene Reagan, cxrvpa@rit.edu, AND Karel Shapiro, kdsdfp@rit.edu.
6. The Office of the Senior Associate Provost will review your documents, and will advise If any additional information is required.
7. Once ready for submission, The Office of the Senior Associate Provost will obtain the necessary approvals and signatures and submit the Application for Registration of a New Program Form to NYSED for processing.
8. The Office of the Senior Associate Provost will advise the initiator of the Proposal once it has been submitted to NYSED.
If you have any questions or require assistance, please contact Charlene Reagan, cxrvpa@rit.edu, Ext. 52527 or Karel Shapiro, kdsdfp@rit.edu, Ext. 54988 in the Office of the Sr. Associate Provost.
NOTE: The proposed program may not be advertise or admit students until approval has been granted and formal authorization received from NYSED.
