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New Undergraduate & Graduate Program Proposal Preparation

Review information on #1-4 before starting to write proposal.

#1.RIT New Academic Program Proposal Form
  • Complete an RIT New Academic Program Proposal Form for all proposed new undergraduate and graduate level programs.
  • Download this proposal as a Word document and complete all information required on the form.
  • Be sure to use the exact numbering system on the proposal materials.
  • Be sure you include a table of contents.
  • Use this same proposal form for modification to a currently registered program which represents 33 1/3 % or more revision of a total program, i.e., a substantially modified proposal).


  • NOTE: Programs will need to use judgment with respect to what constitutes a change of 1/3 or more revision of a total program. Substantial change may mean a significant change to 1/3 of the credit hour content in the program or change may mean that the programmatic focus and expected outcomes have been significantly modified.
#2. Preparing New Program Financial Projections
  • Obtain required cost information for inclusion on Program Financial Viability (Section 4) as part of the proposal. 
  • Consultation with RIT’s Finance and Administration Division is necessary in order to prepare this revenue and cost analysis information.
  • For consultation, schedule a meeting with Leanne Hill, Director of Partnerships,
  • Prior to this meeting review the Checklist for Preparation of New Academic Program Costing of the New Program Proposal Form, which focuses on resource information needed for this meeting.
#3. External Review (only required for specific types of proposals)
  • When is External Review Required?
    • External review of proposal by a recognized expert(s) in the field (who has been approved in advance by the New York State Education Department through the Office of the Senior Associate Provost) is required for certain types of proposals.  Such proposals include:
      • All graduate programs below the doctoral level
      • Undergraduate degree program in an allied health area, unless the program is accredited by an accrediting body for college-level programs in the field
      • Undergraduate programs which represent a new or emerging field
  •  Reviewer Selection:
    • It is expected that the proposed external reviewer will not be from New York State and will be a recognized expert in the field of the program, as demonstrated by appropriate educational credentials, professional experience and academic teaching and/or administrative experience in similar programs.
    • Proposer should contact the Office of the Senior Associate Provost as early as possible to begin the process to identify the external reviewer.  The program proposer should send the Sr. Associate Provost suggested the names and CV’s of at least three (3) recognized experts who meet the external reviewer criteria and do not have any real or perceived conflict of interest (see below).
    • Proposer should also include a brief description of the proposed program with the recommended reviewers’ CV's.
    • The Sr. Associate Provost will vet these names and seek approval from NYSED.
  • Conflict of Interest Requirements:
    • The proposed reviewer must not have a conflict of interest or the appearance of a conflict of interest with the institution or program under review. There is a conflict of interest when the potential reviewer:
      • Has a competitive relationship with the institution that might compromise objectivity.
      • Has a personal or professional relationship with the institution under review that might compromise objectivity; and/or
      • Is seeking or being sought for employment or other relationship with the institution under review;
      • Has expressed an opinion for or against the proposed degree program;
      • Is a spouse, parent, child or sibling of an individual or person listed above;
      • Is a present or former employee, student, member of the governing board, owner or shareholder of, or consultant to the institution that is seeking institutional accreditation from the Board of Regents; this includes those persons who may have consulted or helped develop the proposed program.
      • Each peer reviewer must sign the “Conflict of Interest Guidelines” form. The Institution must keep a signed copy in their files.
  • External Review Report:
    • External evaluators are required to use the Evaluator Report Form in preparing their response. Please allow at least 4 weeks time for the review.
    • Don’t forget that the program proposer is required to provide a response to the external evaluation including information on how the program proposal was modified in response to the reviewer’s comments as part of the program proposal.
    • The reviewer’s report and RIT’s response should be included in the proposal package sent to ICC or Grad Council for review.
#4. NYSED Registration: Steps Following Academic Senate Approval

Application for Registration of a New Degree Program (non-doctoral)

When all internal RIT curriculum approval procedures are completed, program proposals must be registered with the New York State Education Department. Complete the NYSED Application for Registration of a New Degree Program as a WORD document (do not send as PDF) as described below:

1. The NYSED Application for Registration of a New Degree Program (non-doctoral) contains six (6) task areas.

2. GOOD NEWS! You already should have ALL of the required information needed for these 6 Task Areas in your RIT Program Proposal. You should cut and paste information from the proposal to the NYSED Registration Application as described in #4 below.

3. If the new program will be offered in Distance Education format, you must also complete the Application to Add the Distance Education Format to a New or Registered Program Form

  • IMPORTANT: You do NOT NEED TO ANSWER QUESTIONS IN PART A of the Distance Education Application.
  • Sample responses for you to consider for questions in Part B can be found at RIT Standard Answers for Distance Ed Forms.

4. Complete the sections of the NYSED form using the chart below to assist in transferring information from the RIT New Program Proposal Form to the NYSED application form.




Task #1: Institution and Program Information

Complete all information

Regents Region: Finger Lakes Region (2)

Do not enter anything in Contact Information Field


Task #2: Proposed Program Information

a.   Format

Check all that apply

b.   Diploma Programs

Complete information, if applicable

c.   Program Description and Purpose

  1. Catalog Description
  2. Education/Career Objectives
  3. Relationship to Mission/Master Plan
  4. Documented Need for Program
  5. Role of Faculty in Program
  6. External Partner Input
  7. Anticipated 5-year Enrollment
  1. Use 1a
  2. Use 1b
  3. Use 1c
  4. Use 1d
  5. Use 1g
  6. Use 1h plus appendix D information
  7. Use 1i plus appendix B information
  1. Admissions

Use #6a, b, c

  1. Academic Support Services

Use #7

  1. Credit for Experience

Use #9

  1. Program Assessment and Improvement

Use #10 a, b and c

  1. Transfer to Baccalaureate Programs

Use #12


Task #3:  Sample Program Schedule

  1. Sample Schedule


Use Table 1a (for undergraduate) or 1b (for


  1. Nontraditional Schedule

Use #2d

  1. Master’s degree research or comparable occupational or professional experience

Indicate how culminating experience requirement is met, including course number, if applicable

  1. Existing Course Descriptions

Use #2e

  1. New Course Syllabi

Use Course Outlines from Appendix A

Note: Submit new course syllabi as a single,
separate WORD document


Task #4:  Faculty

  1. Faculty Tables

Use Tables 2, 3, 4

(Note: Do NOT include Appendix F: Faculty CV)

  1. Definition of Full-time Faculty

Use this definition: “Persons who have received and accepted a contract for 100% of a full-time load - - typically 15 credit hours per term.”


Task #5:  Financial Resources and Instructional Facilities

  1. Facilities/Equipment

Use #4a

(Note: Do NOT include Appendices C, E, G)

  1. New Resources

Use #4b (Table 5)


Task #6:  Library Resources

  1. Analysis of Existing Resources

Use #5a

  1. Response to needs and Plan for Development

Use #5b



Additional Task Required: all Graduate Programs and certain other degree areas only:

External Review of Graduate Programs and Programs whose Subject Matter Represents a New or Emerging Field            

  • Must include External Review Report




  • Also include copy of e-mail from Sr. Associate Provost indicating advance approval from NYSED for the External evaluator chosen.



Response to External Review:

  • Include Institution’s response to External Review Report including  how proposal was modified in response to reviewer’s comments, as appropriate


Application for Distance Education: 

Use the separate NYSED Application for Distance Education and attach to the Program Application

Use #13 if appropriate

Complete #1, 2 and all Questions in Part B



CEO (or designee) Signature

Leave blank

6. When you have inputted all of the information for the above areas, save as a Word document(s) and e-mail the word document(s) to the office of the Senior Associate Provost in care of Karel Shapiro, or Stephanie Rankin,

7. The Office of the Senior Associate Provost will review your documents, and advise if any additional information is required.

8. Once ready for submission, The Office of the Senior Associate Provost will obtain the necessary approvals and signatures and submit the Application for Registration of a New Program Form to NYSED for review and approval.

9. The Office of the Senior Associate Provost will advise the initiator of the Proposal once it has been submitted to NYSED.

If you have any questions or require assistance, please contact Karel Shapiro,, Ext. 52527 or Stephanie Rankin,, Ext. 54988 in the Office of the Sr. Associate Provost.

IMPORTANT NOTE: The proposed program may not be advertised or admitted to students until approval has been granted and formal authorization received from NYSED.

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