Policy Number: D18.0
Policy Name: RIT STUDENT CONDUCT PROCESS
An environment that encourages freedom of expression and inquiry is essential to achieving the educational mission of RIT. It is the responsibility of RIT students, faculty/staff and administrators to work towards the achievement of this educational mission through appropriate actions or behaviors related to P.3.0 - Honor Code. When these actions or behaviors are inappropriate, or when these actions or behaviors lead to conflicts, it is the responsibility of RIT to provide a process that informs and educates the RIT community about appropriate behaviors and provides a fair and reasonable manner for the resolution of conflicts. This Student Code of Conduct provides that process for cases involving students.
All Students are expected to comply with this Student Code from the time of admission through the separation from the university. This would include Students on co-op and Students not officially enrolled during a particular term, but who have a continuing relationship with the university. This Student Code will apply to a student's behavior even if the student withdraws from the university while a disciplinary matter is pending, or if the behavior occurs off campus. For purposes of this Student Code, the location of the off campus behavior will not affect its applicability. This Student Code applies to Student organizations, their officers and Students' visitors, guests, invitees, or family members. It is the responsibility of Students to inform their visitors, guests, invitees, or family members of this Student Code. Acts committed in violation of this Student Code by Students' visitors, guests, invitees, or family members will be considered violations of this Student Code by the Student. This Student Code does not apply to non-Students, except to the extent that the non-Student is a Students' visitors, guests, invitees, or family member.
Terms not defined elsewhere in this policy are defined below.
- Accused means any Student member of the RIT Community alleged to have engaged in conduct in violation of the Student Code.
- Business Day means Monday through Friday and does not include official RIT holidays.
- Code of Conduct means RIT's Student Code of Conduct.
- Complaint means the written charges filed against a Student or Student Organization by a Student Conduct Officer for alleged violation(s) of the Student Code. Complaints may only be filed by a Student Conduct Officer.
- Complainant means RIT. In matters involving sex discrimination, sexual harassment, sexual misconduct, sexual violence, dating violence, domestic violence, or stalking the Complainant will also include the recipient of alleged misconduct, provided that the Complainant is a Student. Complainants in these cases will have the same rights under the Student Code as are provided to the Accused.
- Consent means the ability to engage in activity knowingly and voluntarily. In instances involving sexual activity, consent must exist from the beginning to end of each instance of sexual activity and for each form of sexual contact. Consent is demonstrated through mutually understandable words and/or actions that clearly indicate a willingness to engage freely in sexual activity. Consent is active, not passive.
- Incapacitation means the inability, temporarily or permanently, to give consent because the individual is mentally and/or physically helpless, asleep, unconscious, or unaware that sexual activity is occurring. Incapacitation may result from the use of alcohol and/or drugs. Incapacitation is a state beyond drunkenness or intoxication. The impact of alcohol and other drugs varies from person to person; however, warning signs that a person may be incapacitated may include slurred speech, vomiting, unsteady gait, odor of alcohol, combativeness, or emotional volatility.
- Report of Misconduct means any allegation of a violation of the Student Code. Anyone may file a Report of Misconduct against a Student or Student Organization.
- RIT Community means RIT administrators, faculty, staff, Students and Student organizations.
- Responses for Code of Conduct Violations means all assigned statuses and conditions to hold Students accountable and to support Student reflection and learning from their behaviors.
- Student means undergraduate, graduate, non-degree seeking, students in not-for-credit programs, and all persons taking courses or training at RIT as well as Students on co-op and Students not officially enrolled during a particular term, but who have a continuing relationship with the university.
- Student Organization means any RIT recognized student group including fraternities and sororities, athletic teams, clubs, or other student groups on campus.
- Student Conduct Officer means any trained administrator designated by the director of the Center for Student Conduct, who is authorized to conduct hearings and to impose the full range of university statuses and conditions. Center for Residence Life professional staff members have the authority to hear cases, and can impose the full range of university statuses and conditions, excluding removal from housing and separation from the university.
- Student Conduct Appeals Coordinator means a trained staff member who works with Students interested in appealing decisions of student conduct hearings. The Student Conduct Appeals Coordinator will act as a resource for the Student as they begin the appeal process, and will provide information about the RIT appeals process.
- Unwelcomed Conduct means conduct that is not initiated by the recipient or which is regarded as offensive to the recipient, without regard to the intent of the individual engaging in the conduct. Unwelcomed conduct can be persistent, pervasive, or severe and can include sexual misconduct or sexual violence.
- Appeals Liaison means a staff member who works with students to help them prepare for the appeal process.
- Title IX means Title IX of the Education Amendments of 1972. It states: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”
Students and Student organizations are expected to conduct themselves in ways that support the university's mission. The behaviors outlined in these standards are inappropriate and do not support the university's mission. They are listed below to provide Students with information about the university’s expectations for community behavior. Students engaging in inappropriate behaviors, including but not limited to those behaviors listed below, will be afforded the opportunity to participate in the process outlined in the Student Code of Conduct.
- Endangering Behavior. Behavior that threatens or endangers the health and/or safety of oneself or others. Endangering behavior may include physical, verbal, or electronic abuse, intimidation, harassment, coercion, and/or other conduct which threatens or endangers the health or safety of any person.
- Alcohol and Other Drugs Policy. Behavior that involves substances including alcohol and other drugs. For detailed information, see D.18.1 “Alcohol and Other Drugs Policy.”
- Harassment. Abuse, threats, intimidation, assault, coercion and/or conduct, by physical, verbal, signed, written, photographic or electronic means, which unreasonably interferes, threatens or endangers any person on RIT premises or at university sponsored or supervised functions. Harassment includes sexual harassment which is Unwelcomed Conduct of a sexual nature which is made a condition of employment or academic status, or unreasonably interferes with the work or educational environment.
- Sex Discrimination. The treatment of an individual based on that individual's gender. Sex discrimination includes sexual misconduct, and sexual violence. Sexual Misconduct is any form of unwanted sexual contact that unreasonably interferes with the work or educational environment. Unwanted sexual contact means against a person's wishes or without consent, including those instances in which the individual is unable to give consent because of unconsciousness, sleep, impairment, incapacitation. Sexual Violence is any act of a sexual nature prohibited by applicable federal, state, or local laws including, but not limited to, rape, sexual abuse, sexual assault, sexual battery, and sexual coercion that unreasonably interferes with the work or educational environment.
- Discrimination. The treatment of an individual based on that individual's group, class, or category. Group, class, or category includes, but is not limited to, race, religion, age, citizenship, color, creed, culture, including deaf culture, actual or perceived disabilities, gender, marital status, ethnic or national origin, political affiliation or preference, military or veteran status, sexual orientation, gender identity, gender expression, or genetic predisposition.
- Stalking. Engaging in a course of conduct directed at a specific individual that would cause a reasonable individual to fear for his or her safety or the safety of others, or suffer substantial emotional distress and which unreasonably interferes with the work or educational environment. Stalking may include, but is not limited to, unwelcomed conduct such as surveillance, following, trespassing, gift giving or property damage, or written, in-person, digital, social media, or other communication directly or through a third party.
- Dating Violence. Violence by an individual who has been in a romantic or intimate relationship with another individual and which violence unreasonably interferes with the work or educational environment. Whether there was such a relationship will be gauged by its length, type, and frequency of interaction.
- Domestic Violence. Violent misdemeanors and felony offenses committed by an individual's current or former spouse, current or former cohabitant, an individual similarly situated under domestic or family violence law, or anyone else protected under domestic or family violence law and which violence unreasonably interferes with the work or educational environment.
- Retaliation. Any adverse action intended to intimidate or punish another individual from reporting misconduct or participating in any university process or activity.
- Disruptive/Disorderly Behavior. Behaviors that are disruptive to any on or off campus activity or conduct that infringes the rights of others.
- Theft. Attempted or actual theft of, or unauthorized possession of university, personal, or public property.
- Property Damage. Attempted or actual damage, destruction, or alteration of university, personal, or public property.
- Refusal to Comply. Refusal to comply with the legitimate and reasonable request of any university representatives in the performance of their official duties.
- Hazing/Failure to Report Hazing. Behavior, regardless of intent, which endangers the emotional, or physical health and safety of a Student for the purpose of membership, affiliation with, or maintaining membership in, a group or Student Organization. Hazing includes any level of participation, such as being in the presence, having awareness of hazing, or failing to report hazing. Examples of hazing include, but are not limited to, beating or branding, sleep deprivation or causing excessive fatigue, threats of harm, forcing or coercing consumption of food, water, alcohol or other drugs, or other substances, verbal abuse, embarrassing, humiliating, or degrading acts, or activities that induce, cause or require the Student to perform a duty or task which is not consistent with fraternal law, ritual or policy or involves a violation of local, state or federal laws, or the RIT Code of Conduct.
- Fire/Fire Safety. Behavior that results in a fire, a false fire alarm, or a fire safety hazard.
- Unauthorized Access. Unauthorized entry to or presence in any university building or property. Unauthorized possession, duplication, or use of a university key, ID, or access card.
- Violation of Law. Violation of federal, state or local law on university premises or at university sponsored or supervised activities.
- Weapon Possession. Possession of, or implied possession of, a weapon anywhere on property owned, leased, or controlled by the university. Examples of weapons include, but are not limited to, any type of firearm, martial arts tools, paintball and air soft guns, explosives, chemicals used in a dangerous way, and ammunition.
- Gambling. Possession of gambling devices, operation of lotteries and/or the promotion of gambling.
- Failure to be a Responsible Host. Failure to ensure that the behavior of a non-university member complies with university policies.
- Dishonest Behavior. Any act of dishonesty, including misrepresenting, omitting, altering, or falsifying information to university officials or on university documents, IDs, or records, exclusive of violations of D08.0 - Student Academic Integrity Process.
- Violation of RIT Policies. Violation of published RIT policies, rules, and regulations including, but not limited to, Parking and Traffic Regulations, Educational Policies including the Student Academic Integrity Policy, Smoking Policy, Housing Terms and Conditions, Demonstration Policy, and other outlined university policies, rules and regulations.
- Code of Conduct for Computer and Network Use. Behaviors related to the misuse of RIT's computing, network, and information resources, including copyright infringement. For specifics, see C8.2 - Code of Conduct for Computer Use
VI. Procedures Requiring a Hearing for Resolving Violations of the Student Code of Conduct
- All Student conduct hearings will be conducted in private.
- The Student Conduct Officer will inform the Student that the conduct hearing is being recorded (when appropriate).
- The Student Conduct Officer will review with the Student a copy of the Student Rights section V. G. of the Student Code and ask the Student to acknowledge in writing that it has been reviewed and understood.
- The Student Conduct Officer will review all of the materials or evidence that has been submitted by witnesses, Public Safety, Center for Residence Life, or others. The materials may consist of, but are not limited to, a summary of the case as written by Public Safety, statements from witnesses, or statements from other persons involved in the situation.
- After the submitted materials and evidence have been read, the Accused, and where appropriate the Complainant, will have an opportunity to refute or explain the materials or evidence or add information. The Student Conduct Officer and other university officials present will ask the Student questions and discuss the case. The Student may choose to remain silent (not answer any questions or make statements), or the Student (and their advocate) may participate in the discussion.
- The Accused, and where appropriate the Complainant, and the Student Conduct Officer are permitted to bring witnesses and question the witnesses of others.
- The RIT Student Conduct Process is not a court of law and legal rules of evidence and procedure do not apply. The Student Conduct Officer will determine in their sole discretion the range of testimony permitted by witnesses and items of information which may be considered.
- If the Student Conduct Officer determines that a witness or Complainant may be emotionally harmed by giving evidence in the presence of the Accused, the Student Conduct Officer may make other arrangements (such as use of a wall partition or video conferencing) to allow the testimony while not depriving the Accused of access to the evidence.
- All procedural questions will be decided in the sole discretion of the Student Conduct Officer.
- In cases where the Accused fails to answer the charges or appear at the conduct hearing, the hearing may still take place. A determination will be made and a status imposed based on the evidence submitted at the conduct hearing. The Accused's failure to answer charges or appear at the conduct hearing cannot be the sole basis for a responsible finding under this policy. In addition, the Accused may be put on a conduct status for failure to attend a conduct hearing after receiving a written or electronic request to appear at the hearing.
- Once all evidence has been submitted and discussed, and within the sole discretion of the Student Conduct Officer, the Accused, Complainant, and the advocate(s) will leave the room. The Student Conduct Officer and other university staff present will deliberate and discuss the appropriate resolution of the case including appropriate statuses and conditions, if any.
- Upon conclusion of the deliberation and discussion, the Accused, and where appropriate the Complainant, and their advocate(s) will then be asked to rejoin the conduct hearing and be informed by the Student Conduct Officer of the determination. If the determination is that the Student violated the policies, rules, or regulations of the university, the response to misconduct will be discussed. The conduct hearing is concluded when the Student Conduct Officer provides their determination.
- If, in the sole discretion of the Student Conduct Officer, it is deemed appropriate, interim suspension or restrictions may be imposed during the time of an appeal or until the time to appeal has passed. (See VIII. 4).
- Upon conclusion of the conduct hearing, the Accused, and where appropriate the Complainant, will be simultaneously sent written notice of the determination and any status imposed within five (5) Business Days of the conclusion of the conduct hearing. This written notice will include the process by which the Student can appeal.
- The Accused, and where appropriate, the Complainant, must file an appeal to the Student Conduct Appeal Coordinator within five (5) business days from the date of the electronic mailing of the outcome letter.
- Once the outcome is final (i.e., after the decision of an appeal or after the five (5) day time to appeal has passed), the Student is required to complete all of the required conditions.
- There will be a single record of the conduct hearing and this record will be the property of the university. The record will be maintained in accordance with the provisions of C22.0 - RIT Records Management Policy.
An important component of the conduct process is education. Conduct officers may assign or design responses to allow for education and reflection on a particular incident while promoting a safe and respectful community. Responses, which include statuses and conditions, emphasize accountability, emotional growth, conflict resolution, restorative values and campus safety. A refusal to comply with an assigned condition will result in further action, including a hold on a Student’s account, a new hearing, or suspension.
- a. Statuses. A status is meant to allow students to reflect on their behavior and the decisions they made that led to the finding of responsibility. A status indicates the Student's disciplinary standing with the university. Some statuses may exclude a Student from participating in various university activities. It also indicates how long a record will be retained by the university and under what circumstances, if any, it would be available to third parties (See C22.0 - RIT Records Management Policy).
- Notice of Incident. For certain code violations, the Student or Student organization may be notified of the incident report either through a meeting or a letter, stating that the university will take further action for any subsequent violations.
- Warning. Written notice to a Student or Student organization that continued or further violations of any university policy, rule, or regulation within a specific period of time (not to exceed one calendar year) may result in an additional response from the university. Warnings may require specific conditions to be completed.
- Probation. Probationary periods indicate that a Student or Student organization is no longer in good standing with the university and that further violations during the probation (not to exceed two calendar years) may result in extension of the probationary period, additional conditions, or suspension or expulsion. During the period of probation, specific conditions may be assigned. All assigned conditions are required to be completed before their deadlines. If a Student organization with a national affiliation (e.g., a Greek-letter organization) is found responsible for misconduct and is placed on a status of Probation, RIT will inform the national office of the decision.
- Suspension. Suspension is the immediate removal of the Student's affiliation with the university for a specific period of time, which includes exclusion from classes, university housing, and all other university activities. Suspended Students are not allowed to be on campus for any reason during the period of suspension and may be arrested for trespassing if found on university property. Students are not allowed to live on campus after a return from the suspension period. Suspended Student organizations may lose certain privileges, such as use of campus facilities, participation in university activities, use of allocated funds, recruitment, or new member education activities. If a Student organization with a national affiliation (e.g., a Greek-letter organization) is found responsible for misconduct and is placed on a status of Suspension, RIT will inform the national office of the decision. Specific conditions will be required to be completed prior to the Student or Student organization's return. Once the term and the conditions of a suspension are completed, it is the responsibility of the Student to contact their academic college to discuss returning to that college.
- Expulsion. Expulsion is a permanent involuntary separation of a Student from the university. Under typical circumstances, readmission is not possible.
- b. Additional Statuses for Student Organization Statuses. While Student organizations may be placed on a status similar to individual Students, including Warning, Probation, and Suspension, several other statuses apply solely to Student organizations.
- Social Probation. A Student organization on Social Probation is not permitted to hold any social functions (e.g., parties) for a specified period of time.
- Disaffiliation. Disaffiliation is a permanent involuntary process to revoke recognition of a university organization that has a charter.
- Conditions. A condition is a response to provide the Student or Student organization with experiences from which to learn. Any condition may be required of a Student or Student organization, and may include the following: community restitution, substance abuse education and/or evaluation, Reflection and Development seminar attendance, research or reflection paper, letter of apology, university housing probation, removal from housing, and loss of housing renewal privileges.
- Interim Suspension or Restrictions. This action assigned by the director of the Center for Student Conduct, or designee, is a temporary suspension of certain rights or privileges during the conduct process. An interim suspension may be broad and all-inclusive or may be specific to a location and/or function to ensure the physical or emotional safety and well-being of members of the university community, the Student’s own physical or emotional safety and well-being, the preservation of university property, or safety and order on university premises. An interim suspension, interim removal from university housing, or other interim restriction, may be imposed before, during, or after the commencement of a conduct hearing, or during the appeal process. A Student or Student organization subject to interim suspension or other restrictions will receive written or electronic notice of the suspension or restrictions imposed, as well as the notice of the process for resolving the interim restrictions. The interim suspension or restrictions will remain in effect until the conduct process is resolved.
- Hold on Student Account. A hold may be placed on a Student’s account as a response to a Student who refuses to comply with the conduct process, or in other appropriate circumstances. It may be applied in situations where there is a need to resolve a pending conduct charge, even in the case of an individual who was, but is not now, currently a Student.
Responsible Office: Center for Student Conduct
Effective Date: Approved December 1962
Policy History:
Modified 2006
Edited for department/title changes August 2008
Edited September 2010
Modified March 2012
Revised August 2014