Office of the Registrar

Academic Records & Transcripts

Transcript Service

RIT maintains a single academic transcript reflecting all courses taken while an RIT student.

There is no charge for transcripts.

For your protection no requests can be taken over the phone or via email and the student's signature is required for release of the record. RIT does not provide copies of other institutions' transcripts. Transcripts from high schools or other colleges cannot be duplicated. You must contact them directly for transcripts.

Transcripts can be requested:
Academic Transcript Request Form
In Person -
Registrar's Office
George Eastman Bldg.
First Floor, Room 1202 (Allow one week for processing)

By Mail -
Please include your name (while attending RIT), address and phone number, signature, student ID number, date of birth and dates of attendance and the address to where you would like the transcript sent.

Mail your request to:
Rochester Institute of Technology
Office of the Registrar (Records)
George Eastman Building
27 Lomb Memorial Drive
Rochester, N.Y.
14623-5603

By Fax -
Fax to 585-475-7540
Please include your name (while attending RIT), signature, student ID number, date of birth and dates of attendance and address to where you would like the transcript sent.

Privacy

RIT complies with the Family Rights and Privacy Act of 1974, which governs access and release of information from student educational records.

This statute, in part:

permits students to inspect their educational records
provides the opportunity to challenge the accuracy of such records
limits disclosure of non-directory information such as grades and class schedules to persons outside of the Institute without the student's written permission.

Prior consent is not required for disclosure of educational records to officials of RIT who have been determined to have a legitimate educational interest.

RIT, for reasons of access to educational records, will view all students under 21 years of age as dependents of their parents unless the student provides proof of financial emancipation as prescribed by the Internal Revenue Service.

Requests to limit disclosure of directory information must be filed in writing annually in the Registrar's Office. Students have the right to file complaints with the U.S. Dept. of Education concerning alleged failures to comply with the Act.

The complete RIT policy on access to and release of student information is available in the Office of the Registrar.

Grades

At the end of each quarter, instructors input grades online. Once entered, students receive an e-mail of the grade entered, and may view their grades online via the Student Information System.

Enrollment Verifications

The Office of the Registrar is responsible for completing enrollment verifications each quarter. These can take a variety of forms, but generally are needed by students to support such things as financial aid scholarships and loans, student discounts, dental and health insurance, apartment rentals and auto loans. The Office of the Registrar provides enrollment information to the National Student Clearinghouse who in turns provides most insurance companies and lenders enrollment information of RIT students.

Student may use the Student Self-Service enrollment verification service offered through Student Information System. If you need an enrollment verification, please use the Student Information System and select enrollment verification , this web page will provide you with specific dates that enrollment verification will be available. Please note, if you are registered as a part-time or half-time student, you may not obtain an enrollment verification until after add/drop.

If you have recieved special paperwork where the self-service enrollment verification is not adequate, please bring the required paperwork to the Registrar's Office for processing.

Verifications of enrollment for matriculated and non-matriculated undergraduate and graduate students is based upon the following each quarter:

Full-time - 12 or more credit hours
Half-time - 6-11 credit hours
Part-time - Less than 6 credit hours

Courses taken for an audit grade are not included when determining enrollment status.

Registrar's Home Page