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HAYDN Submission Guidelines

HAYDN: the Online Journal of the Haydn Society of North America, is dedicated to the dissemination of all areas and methodologies of research and performance considerations regarding the music, culture, life and times of Joseph Haydn and his circle.  Each semiannual issue will include large and small articles, reviews, reactions to previous articles, and other new and pertinent information.  Its Web-based format is intended to take full advantage of current and emerging electronic media.

1. Submission

Those wishing to submit an item for publication in HAYDN should consider the presentation possibilities and advantages of electronic media when organizing submissions. Initial submissions should be sent via email as Word file attachments to Michael E. Ruhling at michael.ruhling@rit.edu , accompanied by a cover letter (Word file) including the title, submission type (see 2 below), author’s name, address, email address and telephone number, and an abstract of ca. 250 words. In order to allow for anonymous review the author’s name should only appear on the cover letter, and any identifying information within the submission’s text should be avoided.  Authors are responsible for obtaining permission to reproduce any material in which they do not hold copyright, and for ensuring that the appropriate acknowledgments are included in the paper.

2. Submission Types

Large Articles of 8,000-10,000 words will be included in the spring and fall issues each year.

Small Articles of 4,000-6,000 words will appear in each fall issue.  Submissions regarding aspects of performance, and progress reports of larger research projects are particularly welcome.

Approaches to Performance submissions should be 2,500-6,000 words, and we suggest such submissions be accompanied by visual (pdf) and audio (mp3) examples that demonstrate salient points. Video performances with good sound quality are also most welcome.

Rediscovered and Important Documents: Scans of important or newly-discovered documents from libraries and private collections can be submitted for each issue.  Images should be high-quality color scans (pdf), accompanied by full citations of ownership.  Proper permission must be obtained by the person or persons submitting the document in order for the document to be published in HAYDN.  Such submissions should be accompanied by commentaries (up to 2,500 words) regarding their significance to Haydn scholarship.  We particularly invite research libraries from around the world to highlight their most interesting Haydn documents, thereby encouraging scholarship.

Work in Progress. We encourage those who have made substantial progress on large research projects and are seeking advice on directions to continue or complete the projects to submit short articles for publication here. Articles should demonstrate a thorough investigation of the topic at hand to the point at which advice is sought, and pose specific questions for further investigation. A link will be provided to the author's email address in order to facilitate direct contact from others.

Reviews of books, recordings, and performances should be 1,500-2,500 words.  Reviews of recorded sets or multiple works, and festivals of several live performances, are preferred to reviews of individual recordings.  Shorter reviews of individual recordings or concerts can be submitted to the Haydn Society of North America for publication in the Newsletter.

Reactions to articles from each spring issue will be printed in the same year’s fall issue, and should be 1,500-2,500 words.  “Reactions” submissions are subject to the same review process as other types of submissions, and are forwarded to the authors of the original articles for response. 

3. Text Preparation

Text should be in 14 point Georgia type.  Punctuation should follow standard American English practice. Double quotation marks should be used with single reserved for quotations within quotations. Punctuation that is not part of the quoted material should be outside closing quotation marks, as should footnote indicators. Longer quotations should be indented left without quotation marks and double spaced. Prose and verse citations should be in the original language and in English, side-by-side.

Dates should be on the following model: c. 1740, 1840s, 5 February 1943.

References and identifying usage within the text should be as follows: Act I scene 2; Op. 1 no. 2; in E major; B-flat and F-sharp; bar 45 and bars 1-7; Ex. 12 and Exx. 12-14; Fig. 3 and Figs. 6-9; motif(s) and leitmotif(s).

For precise identification of pitch use this system:

Endnotes and list of Works Cited should conform to the guidelines given in The Chicago Manual of Style, 16th edition (Chicago and London:  University of Chicago Press, 2010).

Ancillary materials such as tables, music examples, and figures (color or b/w as appropriate) should be sent as pdf files, clearly marked above the item with all pertinent information, including full details of the source and the full address of the copyright holder if this differs. See examples here and here. Short music examples should be set by the author using Finale or similar music writing software, saved as pdf files.  Should the author wish to include scores of entire movements or substantial portions thereof, it is suggested that the author provide the url of a public domain on-line source for the score.   Sound files should be in mp3 format. Authors are responsible for obtaining permission to reproduce any material in which they do not hold copyright and for ensuring that the appropriate acknowledgments are included in the paper. The full address of the copyright holder should be provided.  Location of these items within the text should be clearly indicated.

Author Calendar: Dates for the authors to submit materials and give final approval for various stages of editing are as follows—

For Spring issues with a publication date of April 15

November 15: Initial submission, for peer review and preliminary editing
December 31: Revisions made by author based on peer review suggestions and preliminary editing. Also date of Review submissions.
January 31: Final version of article submitted to editor. No substantive changes after this point.
March 20: Authors will be given access to online staging cite, for editing of electronic (online) versions of articles.
March 30: All changes to electronic (online) versions completed.

For Fall issues with a publication date of November 1

June 15: Initial submission, for peer review and preliminary editing
July 31: Revisions made by author based on peer review suggestions and preliminary editing. Also date of Review submissions.
August 31: Final version of article submitted to editor. No substantive changes after this point.
October 1: Authors will be given access to online staging cite, for editing of electronic (online) versions of articles.
October 15: All changes to electronic (online) versions completed.

4. Reactions

If you would like to write a “Reaction” to one of the current articles for our fall issue of HAYDN, please identify the article by name and author, and send it via email as Word file attachments to Michael E. Ruhling at michael.ruhling@rit.edu, accompanied by a cover letter (Word file) including the title, submission type (article reaction), your name, address, email address and telephone number. “Reactions” should be 1,500-2,500 words, and are subject to the same review process as other types of submissions.  In addition, they are forwarded to the authors of the original articles for response. In order to allow for anonymous review the submitter’s name should only appear on the cover letter, and any identifying information within the submission’s text should be avoided.  Authors are responsible for obtaining permission to reproduce any material in which they do not hold copyright, and for ensuring that the appropriate acknowledgments are included in the paper.  See “Submission Guidelines” for other details.