Faculty and Staff Resources

Keeping strong connections with alumni is everyone's job–and everyone's privilege–at RIT. The Office of Alumni Relations is here to help faculty and staff stay closely connected with our graduates. For strategic collaboration on any of the following needs–or to create something completely new involving alumni–contact an alumni officer for help with any of the following needs.

Alumni Contact Information and Mailing Lists
The Division of Development and Alumni Relations maintains the university's official database of record for alumni information. Faculty and staff may request directory information (full name, address and telephone numbers, degree information, employer name and address, email address, and fax numbers) for individual alumni from their college's alumni officer or from the Office of Alumni Relations at x5-ALUM. Requests for more than ten records must be made by completing the Information Request Form, with the intended purpose clearly defined. Faculty and staff who hold an RIT degree may search the Alumni Network–the RIT Alumni Association's exclusive web-based database–for fellow graduates' contact information.

Many departments keep alumni well informed through newsletters and other special communications. Thanks to diligent management of the official alumni database, there is no need for you or your department to maintain separate lists. The Office of Alumni Relations partners with your department or college to ensure your graduates receive your publications.

To receive an official, up–to–date address list for alumni of your college or department, please complete the Information Request Form at least two weeks in advance of your drop date. Please note the following guidelines and requirements:

  • List recipients must review and agree to the Information Confidentiality Policy.
  • Lists are released only after receipt and review of a sample of the mailing by your liaison in the Office of Alumni Relations.
  • Like all other University-sanctioned mailings, departmental or organizational mailings must be factually correct and not pornographic, racist, or sexist, nor may they be fundraising appeals (unless created in collaboration with a member of the Office of Development).

E-newsletters, e-invitations, and requests to complete online surveys
Our office makes distribution of your electronic communications easy. Prepare your electronic communication, forward it to your Alumni Relations liaison at least 10 business days in advance of your email date, and we will email it to your alumni or list it in the Tiger's Tale. Like all other University-sanctioned mailings, departmental or college e-communications to alumni must be factually correct and not pornographic, racist, or sexist, nor may they be fundraising appeals (unless created in collaboration with a member of the Office of Development. For more guidelines on alumni surveys, see this document.

Share alumni news and address updates
News
Graduates often share their personal and professional news with faculty or staff. Please help us update records and spread the good news further by forwarding copies of their letters and/or emails to the Office of Alumni Relations, Crossroads 1330. We will ensure that the database is updated and news appears in the Class Notes section of University Magazine and the alumni website.

Address and other updates
Alumni are encouraged to update their own records directly via the Alumni Network; however, it is not uncommon for alumni to provide changes of address, employment changes, or other biographical updates to their department or individual faculty. Please help us keep the official alumni database of record current and accurate. If you receive such a change from an alumnus/a, please forward it to the Office of Alumni Relations, Crossroads 1330.

Volunteer Appreciation
RIT remains a special home for so many of our alumni. Those who return to serve their alma mater as guest lecturers, lead workshops, or contribute to the life of our campus community in other meaningful ways deserve a warm welcome and a tangible sign of appreciation. To request an appreciation gift for a visiting alumnus/a, please contact the Office of Alumni Relations by email or phone (x5-ALUM); at least two business days advance notice is appreciated.

Tours for Alumni and other VIP Visitors
We're here to make a VIP or returning alum's campus visit special. We can arrange personalized tours of our growing campus and give the visitor a special welcome. At least two business days advance notice by email or phone (x5-ALUM) is appreciated.

RIT Gift Acceptance Policy
If you are in a position to receive gifts from individual donors, businesses, or corporations; or coordinate fundraisers in support of your area or an official RIT organization; please familiarize yourself with the university's Gift Acceptance Policy.

Feedback
What else can we help you with?
Keeping strong connections with alumni really is everyone's job, and we welcome your thoughts on how to improve what we already do and how to do more. Send us your suggestions here, or contact your College Alumni Relations officer directly to discuss your ideas.