These are students that have never held a position on campus before and are new to working on campus at RIT.
After an offer of employment has been made to a student who has never worked on-campus, complete the employment Verifcation Form for the student to bring to the Student Employment Office. The student will also be required to complete the online I-9 Verification process. See the following link to complete the online verification process.
Students will also be required to be registered with full-time status for the semester they are to work or provide proff of full-time registration status (i.e. Full-Time Equivalency Form).
Do not forget the Wage Theft Prevention Act form which has to be completed by the supervisor for all student workers who have never previously worked at RIT.
Refer to News & Announcements for more information. The NYS Form is available at the Employer Resources.
Hire paperwork for new hires sent without the Wage Theft Prevention Act Forms will be returned.
SEO does not have access to Kronos and can only verify if the SEO hire paperwork has been processed for Oracle only.
All questions for Kronos should be directed to Sean Cartwright, ext. 2819 or Kitty Stappenbeck, ext. 5580.
Fall semester is the busiest time of the year for us and our primary objective is to process all the paperwork in a timely fashion before the Payroll Pay Period End Dates.
Please be patient with us if you cannot see your student(s) in Kronos immediately - we will process correct hire/rehire paperwork as fast as we can! Only contact us if you believe the paperwork was filled out incorrectly with wrong start dates, etc.
If you need to terminate a large number of students to "clean out" your Kronos, contact us for an Oracle report.
Once you have received the Oracle report, put a "T" next to the student you want to terminate.
Include the end date you wish to terminate the students - use the Payroll Pay Period End Dates.
Send the reports to us in the interdepartmental mail - do not fax the reports.
If a terminated student had a student employee computer account through ITS, contact ITS to verify that the computer account has been terminated.