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Center for Detectors Executive Assistant

Wage$10-$12DaysMon-Fri
Hours a Week20-40HoursFlexible
Start Date5/23/16Post Date4/29/2016

Information

Position Summary

TO APPLY, SEE APPLICATION INSTRUCTIONS IN "REQUIRED SKILLS" SECTION. Will ONLY consider second-year or third-year students having a 3.0 GPA or higher and who seek to stay in this job for at least one year. The successful applicant must be a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws. This position requires at least some hours of work every day of the week and mandatory attendance at a meeting every Monday at 9:00 am.

The Center for Detectors Executive Assistant will: complete basic account reconciliations utilizing Excel and Oracle applications, generate purchase requests in Oracle, run Oracle grant statements and utilize data to send monthly standardized correspondence. Further tasks may include: preparing reports, developing marketing and communications plans, developing graphics design, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, purchasing, entering information into Oracle, web site editing, delivering mail, etc.

For a description of the Center, see http://ridl.cfd.rit.edu/.

The Center for Detectors designs, develops, and implements new advanced sensor technologies through partnership with academic researchers, industry engineers, government scientists, and university/college students. Currently, the Center has approximately a dozen funded projects funded by a range of sponsors, including NASA and NSF. The detectors that are being developed in the Center cover an immense range of diverse applications, including astrophysics, biomedical imaging, Earth system science, and inter-planetary space travel.

This position can potentially be a co-op for qualifying students.


Essential Functions

Completing tasks on schedule, ordering lab components, mailing packages, documenting work, other tasks listed in position summary.


Skills Required

High level of personal responsibility. Excellent mastery of Microsoft Word, Excel and PowerPoint. Superb email etiquette. Excellent verbal communication skills, especially on the phone. Ability to assist others. A technical background is preferred, especially in any of the following areas: VHDL programming, IDL, electrical engineering, marketing, communications, graphics design.

APPLICATION INSTRUCTIONS:

To apply, send an email to to admin@cfd.rit.edu and use "CfD Executive Assistant" in the subject line with the following attached: a resume, unofficial transcripts, and three names of professional references.

Also, please include in the email confirmation that you are a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws.


To Apply Contact:Don Figer
PhoneNot AvailableTTYNot Available
Emailadmin@cfd.rit.eduDepartmentCenter for Detectors
Job Number670516

Financial Services Assistant

Wage$9.00DaysMonday-Friday
Hours a Week20-40Hours8:30am-5:00pm
Start Date5/23/16Post Date4/28/2016

Information

Position Summary

Provides a high-level of departmental budget and operations support for the Managing Director and Financial Services Director of Development and Alumni Relations. Successful candidates will demonstrate maturity and sensitivity suitable for a work environment with large amounts of business data.


Essential Functions

Assists with contract and supply management. Prepares various internal communications and surveys. Works on assessments and analysis that are moderately complex in order to provide comparative, analytical and statistical summaries for internal and external use. Work with Financial Services Director to compile and distribute monthly budget reports. Assist to perform budget reconciliation and prepare adjusting journal entries as necessary. Serves as a backup for the Budget Assistant to review documentation, prepare and process accounts payable invoice payment forms, reimbursements, deposits, travel expense reports, and procurement card certifications. Ensures proper documentation filing in division records and submits to accounts payable and Institute Card Administrator. Performs various additional tasks as assigned, including covering front desk when needed.


Skills Required

High proficiency in Microsoft Office with emphasis on Excel and the ability to work extensively in spreadsheets with minimal errors. Intermediate skills and experience with one or more statistical applications such as R, Minitab, SPSS. Basic knowledge/experience with accounting and budgets processes. Has previous knowledge/experience of general office procedures. Works well with peers with the ability to follow directions and complete tasks using professional and effective communication with co-workers. Results oriented with the ability to complete assignments in a timely manner. Takes initiatives and makes creative suggestions when appropriate. Strong communication skills to manage information gathering requests.


To Apply Contact:Nicholas McCaffery
PhoneNot AvailableTTYNot Available
Emailnmmdar@rit.eduDepartmentDevelopment and Alumni Relations
Job Number941535

Data Integrity Assistant

Wage$9.00DaysMonday-Friday
Hours a WeekVariesHoursBetween 8am-5pm
Start DateJune 2016Post Date4/28/2016

Information

Position Summary

Provide data entry support by performing updates to records in the SunGard Advance Donor Management system. Utilize internet research to identify parent companies, subsidiaries and correct contact information. Work with the SunGard Advance Donor Management system, MS Excel and various data integrity tools to support the Development and Alumni Relations Technical Strategy Team.


Essential Functions

Provide data entry support by performing updates to records in the SunGard Advance Donor Management system. Utilize internet research to identify parent companies, subsidiaries and correct contact information. Work with the SunGard Advance Donor Management system, MS Excel and various data integrity tools to support the Development and Alumni Relations Technical Strategy Team.


Skills Required

Knowledge of MS Office Suite. Ability to work in a team environment to assist with data integrity projects. Ability to use multiple data integrity tools to research and analyze biographical information. Ability to handle confidential and sensitive information in a professional manner- must sign confidentiality agreement. Strong organizational and communicative skills with attention to detail and accuracy.


Skills Preferred

Demonstrates dependability to complete tasks as assigned and in an independent manner. Demonstrates flexibility to work in a fast-paced office. Demonstrates ability to prioritze work. Demonstrates sign language skills.


To Apply Contact:Matthew Hinton
PhoneNot AvailableTTYNot Available
Emailmdhdar@rit.eduDepartmentDevelopment, Advance Information Services
Job Number941511

Office Assistant

Wage$9.00DaysMon-Fri
Hours a Week15-20Hours8:30am-4:30pm
Start Date5/27/16Post Date4/27/2016

Information

Position Summary

General office work - assist senior staff assistant and financial assistant in various clerical functions. Ability to work during summer quarter greatly preferred.


Essential Functions

Answer phone, take messages, interact with international students, data entry, filing, copying, and delivering documents on campus, assist in mass mailings, and design fliers.


Non-Essential Function

Various other clerical functions as needed.


Skills Required

GPA of 3.0 or above, must work well with people. Good typing skills and PC experience. Excellent command of the English language.


Skills Preferred

Microsoft Office (Word, Excel, Access) a plus. Experience with international students desired.


To Apply Contact:Cheryl Zielinski
PhoneNot AvailableTTY
Emailcazelc@rit.eduDepartmentEnglish Language Center
Job Number370201

Better Me Student Assistant (Global Village)

Wage9.00DaysMonday - Saturday
Hours a Week10HoursVaried
Start Date5/13/16Post Date4/21/2016

Information

Position Summary

The student will perform daily cleaning of the Global Village Gym and Fitness Studio. This will include wiping down the cardio equipment, weights, mats, mirrors and other equipment identified on the cleaning checklist with paper towel and sanitizer. Organize the fitness equipment to maintain safety and inventory of the equipment. Sweep and mop floors using specific cleaning products. The student will report any broken equipment to his/her supervisor.


Essential Functions

The student will utilize a cleaning checklist and record all items cleaned. There are daily and weekly cleaning tasks on the checklist.


Skills Required

The student must possess a strong attention to detail and be comfortable cleaning sweat, hair, dust and other debris from fitness equipment, mats, floors, walls, and mirror.


To Apply Contact:Stephany Brown
PhoneNot AvailableTTYNot Available
Emailsmfpsn@rit.eduDepartmentHR/Better Me Fitness
Job Number170205

Clerical Assistant

Wage$9.00DaysMonday-Friday
Hours a Week10-15Hours8:30am-4:30pm
Start DateImmediate to train for FallPost Date4/20/2016

Information

Position Summary

Providing clerical support for the Student Services Department in Computer Science


Essential Functions

Answering phones, typing, filing, copying, greeting students and visitors. Answering questions on policies and procedures. Scheduling appointments with students and prospective families. Daily light cleaning duties and messenger runs on campus. Working some special events. Working on student records and files with utmost confidentiality. Accurate typing skills, articulate, friendly and responsible. A team player.


Skills Required

Students with the following majors may not apply: Computer Science, Software Engineering, Computational Math, Computer Security and Computer Engineering.


Skills Preferred

Prior office work experience a plus.


To Apply Contact:Susan Quatro
Phone475-6084TTYNot Available
Emailsusan@cs.rit.eduDepartmentComputer Science
Job Number822510

Document Retention/Filing Associate

Wage$9.00DaysMonday-Friday
Hours a Week15-30HoursFlexible, 8:30am-5pm
Start DateBetween May 9 and June 1Post Date4/12/2016

Information

Position Summary

Filing and scanning of documents for the payroll department in accordance with Federal guidelines for document retention.


Essential Functions

Filing of all payroll forms; prepare documents for scanning, scan documents; burn cdís; review cdís for clarity and accuracy; maintain log of scanned files. Coordinate storage of scanned documents with building 99. Daily trips to the data center to pick up documentation for payroll and accounting. Other duties as assigned by supervisor. Non-Essential Tasks: May be asked to assist student employees in the accounts payable department with like tasks.


Skills Required

Confidentiality a MUST. Must be able to work independently; ability to follow through on assigned tasks. Must have intermediate computer skills-moving files from one place to another, cutting and pasting of documents.


Skills Preferred

Experience with burning CDís helpful.


To Apply Contact:Kitty Stappenbeck
PhoneNot AvailableTTYNot Available
Emailcesatg@rit.eduDepartmentPayroll
Job Number153305

IMPO Student Administrative Position

Wage$9.00+DaysMonday-Friday
Hours a Week5-20HoursBetween 9-5
Start Date3/21/16Post Date3/11/2016

Information

Position Summary

A part-time student position to assist the Vice President for Research Office with special projects, day-to-day operations, and direct support for division Directors. Duties include data analysis and general administrative clerical support, with emphasis on support for the Intellectual Property Management Office. *** To APPLY: Please send resume and cover letter to Daniel Goebert at djgvpr@rit.edu.***


Essential Functions

Departmental administrative tasks, and OVPR clerical support. Preparations of presentations and reports. Database entry and reporting from the IP Management system (Wellspring/Sophia); Assistance in maintaining the IP&TT web page; Assistance in performing background work on potential Intellectual Property licensees; Other duties in and around the VP Research and Directorís responsibilities


Skills Required

Advanced knowledge of Microsoft Office products (i.e. Word, Excel, and Powerpoint). U.S. Citizenship required.


Skills Preferred

MBA with technical/science background preferred. Knowledge of accounting practices, Oracle, and use of image processing software (i.e. Adobe Photoshop)


To Apply Contact:Daniel Goebert
PhoneNot AvailableTTYNot Available
Emaildjgvpr@rit.eduDepartmentOffice of the Vice President for Research
Job Number624521

Student Administrative Position

Wage9.00+DaysMonday-Friday
Hours a Week5-20HoursBetween 9-5
Start Date3/21/16Post Date3/9/2016

Information

Position Summary

A part-time student position to assist the Vice President for Research Office with special projects, day-to-day operations, and direct support for division Directors. Duties include data analysis, preparations of reports and presentations, general administrative clerical support. ***TO APPLY: Please send resume and cover letter to Daniel Goebert at djgvpr@rit.edu.***


Essential Functions

Departmental administrative tasks, and OVPR clerical support. Data gathering, processing, and analysis. Preparations of presentations and reports.


Skills Required

Advanced knowledge of Microsoft Office products (i.e. Word, Excel, and Powerpoint)


Skills Preferred

Knowledge of accounting practices, Oracle, and use of image processing software (i.e. Adobe Photoshop)


To Apply Contact:Daniel Goebert
PhoneNot AvailableTTYNot Available
Emaildjgvpr@rit.eduDepartmentOffice for the Vice President for Research
Job Number624509