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Clerical Assistant

Wage8.30DaysMonday-Friday
Hours a Week8-15Hours8:30am-4:30pm
Start DateSummer-FallPost Date4/17/2014

Information

Position Summary

Providing clerical support for the Student Services Department in Computer Science


Essential Functions

Answering phones, typing, filing, copying, greeting students and visitors. Answering questions on policies and procedures. Scheduling appointments with students and prospective families. Daily light cleaning duties and messenger runs on campus. Working some special events. Working on student records and files with utmost confidentiality. Accurate typing skills, articulate, friendly and responsible. A team player.


Skills Required

Students with the following majors may not apply: Computer Science, Software Engineering, Computational Math, Computer Security and Computer Engineering.


Skills Preferred

Available to work part or full time over the summer (2138) and/or for fall (2141). Prior office work experience a plus.


To Apply Contact:Susan Quatro
Phone475-6084TTYNot Available
Emailsxqvcs@rit.eduDepartmentComputer Science
Job Number822510

Office Assistant

Wage$8.00DaysMon.- Fri.
Hours a Week5-20Hours9AM - 4PM varies
Start Date5/5/2014Post Date4/17/2014

Information

Position Summary

Admin support for the Software Engineering department.


Essential Functions

Customer service and clerical support. Front desk coverage, scheduling appointments, data entry, filing, and special projects as assigned.


Skills Required

Student must be self-motivated and reliable. Must have strong attention to detail and good communication skills. Experience with Microsoft Word and Excel required. 2nd year student preferred. Ideal candidate will be available during some or all of the following times: Mon & Wed 9-12, Tues. 9-4 To apply, submit a resume and the following information via email: Year Level, Major, Expected graduation date, GPA (minimum 2.5), fall availability.


To Apply Contact:Chelsea O'Brien
Phone475-5461TTY
Emailcmopph@rit.eduDepartmentSoftware Engineering
Job Number725201

Executive MBA Assistant

Wage$10.00DaysFriday/Saturday
Hours a Week15-20 (Varies)Hours7am-4:30pm
Start DateFriday, May 2 2014Post Date4/11/2014

Information

Position Summary

Assist the On-Campus EMBA Program team including Program Coordinator, Associate Director and Director with various administrative and clerical needs (i.e. printing, copying, handling course materials, preparation of marketing materials and other tasks as needed). Also, support students in the program as requested. Classes run every other weekend on Friday and Saturday and would be required to work 7:00 am - 4:45 pm on class days. Required to work Thursdays of class weeks and one day (around your class schedule) on weeks when class is not in session.


Essential Functions

Must be mature, dependable and punctual. Excellent interpersonal, organization, time management and problem-solving skills. Must have professional and mature presence - working with C-level professionals. Strong experience with Outlook, Excel and Word. Ability to interact both verbally and in writing with students, faculty and administration. Attention to detail and able to handle sensitive and confidential information. Applicant must be computer savvy to troubleshoot minor problems encountered with equipment for professors and students.


Non-Essential Function

Filing and other clerical tasks. Various projects as required, clean and organize inventory.


Skills Required

Must be available for all program dates and for a commitment to the 15-month program from August 2014 to November 2015.


Skills Preferred

Graduate level student is preferred.


To Apply Contact:Karen Cegelski
Phone475-7435TTYNot Available
Emailkcegelski@saunders.rit.eduDepartmentSCB - Executive MBA Program
Job Number649501

Business Systems Administration Assistant

Wage8.30DaysMonday-Friday (Flexible)
Hours a Week10-20HoursBetween 8am-4:00pm(flexible)
Start DateLate July-August for FallPost Date4/10/2014

Information

Position Summary

Perform varying office and financial functions for the business systems team of Dining Services. To apply please email Amanda Frey at akffsa@rit.edu with your (1) Resume, (2) Available Start date, (3) Fall Schedule, (4) Year Level & Major, (5) If you anticipate going on co-op during 2014-2015 AY.


Essential Functions

1) Office: Scanning, Phones, Resource fairs (Dining Q&A) 2) Data Entry meal plan changes, account adjustments, deposits 3) Assisting the Business Team in group arrangements, invoices, and financial reporting


Skills Required

Attention to detail and accuracy. Good communication both written and verbal. Understanding of basic accounting procedures. 2nd year or higher business student preferred; (Accounting, Finance, MIS majors); Must be a full-time student for Fall 2014-2015; Must be available to start prior to the 1st week of Fall semester classes.


To Apply Contact:Amanda Frey
PhoneNot AvailableTTYNot Available
Emailakffsa@rit.eduDepartmentBusiness Strategies & Technology Management (SAS)
Job Number240508

Student Office / Lab Assistant

Wage8.50DaysMon-Fri
Hours a Week20Hours8am-5pm Flexible
Start Date5/30/14Post Date4/8/2014

Information

Position Summary

Individual will be responsible for the following: greeting visitors and providing them with assistance as needed, making copies, assisting with relocation of office and lab supplies/equipment as needed, assist with set up / clean up of hospitality events, assist with preparation / organization of ABET documents, help maintain spreadsheets, creation of PowerPoint presentations and may need to assist with testing lab equipment.


Essential Functions

Individual should be able to multi-task, prioritize work and have strong emotional skills. It is important that individual is proactive in seeking out tasks - regularly checking with faculty and staff to see if assistance can be provided.


Skills Required

Individual needs to be skilled with Microsoft Office Applications particularly PowerPoint and Excel. Strong verbal and written communication skills are essential. Individual should be detail oriented and reliable. Individual should be comfortable making and receiving phone calls in a professional manner.


To Apply Contact:Michelle Horan
Phone475-7790TTYNot Available
Emailmmhsbi@rit.eduDepartmentBiomedical Engineering
Job Number629504

Faculty Recruitment Student Assistant

Wage8.20DaysMonday-Friday
Hours a Week20-24HoursBetween 8:30a-5p
Start DateMay 12, 2014Post Date4/1/2014

Information

Position Summary

Assists the Office of Faculty Recruitment with a variety of clerical support tasks such as data analysis, posting faculty positions, updating spreadsheets, and prospect database updates. This position reports to the Assistant Director of Faculty Recruitment and Faculty Recruitment Assistant. The anticipated start date is May 12, 2014. This position is approximately 20 hours per week (negotiable) including the summer months, which is required. Priority will be given to students who are available for a long-term (one year or more) assignment.


Essential Functions

Perform database entry and maintenance in online database system; Post job openings to various online sites; Assist with data analysis projects; Research contacts via the web; Update Excel spreadsheets; Data entry in Applicant Tracking System; Assemble marketing materials and relocation folders.


Non-Essential Function

Complete administrative duties as assigned, including but not limited to: Copying, Faxing and scanning; Campus delivery of materials; Updating mailing lists; Mail merge.


Skills Required

Proficiency in Microsoft Word and Excel; Detail oriented, including attention to style, grammar and sentence construction; Ability to manage multiple demands; Ability to work independently with multiple tasks, prioritize and perform with extreme accuracy; Familiar with data gathering and analysis; Understands and believes in the need for diversity and efforts that support diversity at RIT; Ability to uphold confidentiality; Ability to move projects forward from concept to completion within deadlines; Good communication skills; Web navigation.


Skills Preferred

We would prefer a student that can stay with the office through the end of 2015.


To Apply Contact:Dan Downie
PhoneNot AvailableTTYNot Available
Emaildgdtwc@rit.eduDepartmentOffice of Faculty Recruitment and Retention
Job Number600401

Center for Detectors Executive Assistant

Wage$10.00DaysMonday-Friday
Hours a Week15-20HoursFlexible
Start DateASAPPost Date3/20/2014

Information

Position Summary

Will ONLY consider second-year or third-year students having a 3.0 GPA or higher and who seek to stay in this job for at least one year. The successful applicant must be a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws. This position requires at least some hours of work every day of the week and mandatory attendance at a meeting every Monday at 9:00 am. The Center for Detectors Executive Assistant will: complete basic account reconciliations utilizing Excel and Oracle applications, generate purchase requests in Oracle, run Oracle grant statements and utilize data to send monthly standardized correspondence. Further tasks may include: preparing reports, developing marketing and communications plans, developing graphics design, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, purchasing, entering information into Oracle, web site editing, delivering mail, etc. For a description of the Center, see http://ridl.cfd.rit.edu/. ***To apply, email a resume, unofficial transcript, and three names of professional references to admin@cfd.rit.edu.*** The Center for Detectors designs, develops, and implements new advanced sensor technologies through partnership with academic researchers, industry engineers, government scientists, and university/college students. Currently, the Center has approximately a dozen funded projects funded by a range of sponsors, including NASA and NSF. The detectors that are being developed in the Center cover an immense range of diverse applications, including astrophysics, biomedical imaging, Earth system science, and inter-planetary space travel.


Essential Functions

Completing tasks on schedule, ordering lab components, mailing packages, documenting work, other tasks listed in position summary.


Skills Required

High level of personal responsibility. Excellent mastery of Microsoft Word, Excel and PowerPoint. Superb email etiquette. Excellent verbal communication skills, especially on the phone. Ability to assist others. A technical background is preferred, especially in any of the following areas: VHDL programming, IDL, electrical engineering, marketing, communications, graphics design.


To Apply Contact:Alison Conte
PhoneNot AvailableTTYNot Available
Emailadmin@cfd.rit.eduDepartmentCenter for Detectors
Job Number670516

Front Desk Receptionist/Student Assistant

Wage$8.10DaysMonday-Friday
Hours a Week8-20HoursSEE BELOW
Start DateASAPPost Date3/17/2014

Information

Position Summary

AVAILABLE SHIFTS: M/W/F- 8:30-12:30; T/TH- 8:30-10:30. UNDERGRADUATE STUDENTS STRONGLY PREFERRED. Applicants with previous clerical experience preferred. You must be available to work a minimum of TWO shifts above during the SPRING semester AND have work availability during the summer and fall semesters. APPLICANTS GRADUATING IN SPRING/SUMMER OR NOT AVAILABLE DURING TWO OR MORE SPRING SHIFTS WILL NOT BE CONSIDERED. Serve as Front Desk Receptionist and perform other related duties as required. To apply: Email resume and class schedule to ajfseo@rit.edu.


Essential Functions

Serve as Front Desk Receptionist and perform other related duties as required. Assist students and staff with hiring process and questions, advise when necessary; disseminate information to students and employers in person and on phone; typing and special projects as requested. Attention to detail is key.


Non-Essential Function

Filing; copying


Skills Required

Excellent telephone and oral communication skills; excellent interpersonal skills. Ability to work independently and handle a high volume work load is required. Must be reliable and punctual. Ability to use Windows software efficiently. MUST HAVE EXCELLENT TELEPHONE SKILLS AND BE ABLE TO CONVERSE WITH STUDENTS/STAFF AT THE FRONT DESK.


Skills Preferred

Sign skills; Federal Work Study student. Only students that email a resume and schedule, and are available during two or more of the mandatory shifts will be considered for the position.


To Apply Contact:Amanda Henry
PhoneNot AvailableTTYNot Available
Emailajfseo@rit.eduDepartmentStudent Employment Office
Job Number967301

Student Administrative Position

Wage8.30DaysMonday-Friday
Hours a Week20HoursBusiness Hours
Start DateMarch 17, 2014Post Date3/10/2014

Information

Position Summary

A part-time student position to assist the Vice President for Research Office with special projects, day-to-day operations, and direct support for division Directors. Duties include data analysis, preparations of reports and presentations, general administrative clerical support. ***TO APPLY: Please send resume and cover letter to Daniel Goebert at djgvpr@rit.edu.***


Essential Functions

Departmental administrative tasks, and OVPR clerical support. Data gathering, processing, and analysis. Preparations of presentations and reports.


Skills Required

Advanced knowledge of Microsoft Office products (i.e. Word, Excel, and Powerpoint)


Skills Preferred

Knowledge of accounting practices, Oracle, and use of image processing software (i.e. Adobe Photoshop)


To Apply Contact:Daniel Goebert
PhoneNot AvailableTTYNot Available
Emaildjgvpr@rit.eduDepartmentOffice for the Vice President for Research
Job Number624509

Office Assistant

Wage$8.00DaysMon-Fri
Hours a Week8-12HoursFlex- Must be available breaks
Start DateASAPPost Date2/27/2014

Information

Position Summary

General office work - assist senior staff assistant and financial assistant in various clerical functions. Ability to work during summer quarter greatly preferred.


Essential Functions

Answer phone, take messages, interact with international students, data entry, filing, copying, and delivering documents on campus, assist in mass mailings, and design fliers.


Non-Essential Function

Various other clerical functions as needed.


Skills Required

GPA of 3.0 or above, must work well with people. Good typing skills and PC experience. Excellent command of the English language.


Skills Preferred

Microsoft Office (Word, Excel, Access) a plus. Experience with international students desired.


To Apply Contact:Karen Valentine
PhoneNot AvailableTTY
Emailkjvelc@rit.eduDepartmentEnglish Language Center
Job Number370201

Degree Audit Assistant

WageDays
Hours a WeekHours
Start DatePost Date

Information

Position Summary

This position will provide technical and administrative support to the Degree Audit project.


Essential Functions

Assist registrar's office in preparing academic degree audits. Update planning sheets, tracking tools and other documents as needed. Code academic requirements into SIS for use with degree audit. Conduct testing of developed materials. Attend meetings as required.


Skills Required

Independent judgment, and attention to detail. High personal integrity. Strong computer skills. Good communication skills. Minimum of 10 hours/week required. Long term commitment desired.


To Apply Contact:Tina Sturgis
PhoneNot AvailableTTYNot Available
Emailtmscst@rit.eduDepartmentOffice of the Registrar
Job Number605407

Global Programs Student Specialist

WageDays
Hours a WeekHours
Start DatePost Date

Information

Position Summary

Dependable individual needed to assist with global programs activities such as: Manage student academic services related to graduate cohort programs at global partner universities (including but no limited to faculty EAFs, book orders, purchases and shipment of instructional and other educational material for graduate degree programs), facilitate faculty scheduling in conjunction with staff in other departments of RIT and RIT partner universities, provide travel and visa processing for RIT faculty and staff traveling to RIT partner universities/locations, coordination of events for international student and faculty visitors, create the schedule for student workers sitting at the front desk, ensure high level customer service from all student employees at the front desk, assist with research and projects in collaboration with RIT global partners as assigned by Lyndsey Mcgrath or Jim Myers, processing of faculty and student forms, communication with global programs faculty and staff, preparing Fed-Ex shipments using an online system, general office duties, other projects as assigned.


Essential Functions

Manage student and academic services related to graduate cohort programs at global partner universities (including but not limited to faculty EAFs , book orders, purchases and shipment of instructional and other educational material for graduate degree programs), facilitate faculty scheduling in conjunction with staff in other departments of RIT and RIT partner universities, provide travel and visa processing for RIT faculty and staff traveling to RIT partner universities/locations, coordination of events for international student and faculty visitors, create schedule for student workers sitting at the front desk, ensure high level customer service from all student employees at the front desk, assist with research and projects in collaboration with RIT global partners as assigned by Lyndsey McGrath or Jim Myers, processing of faculty and student forms, communication with global programs faculty and staff. preparing Fed-Ex shipments using an online system, general office duties, other projects as assigned.


Skills Required

Basic computer skills including MS Word and Excel, typing ability, good telephone and communication skills. Must be reliable and able to work independently.


Skills Preferred

4th year or graduate student level preferred, academic background or experience with literature reviews and research skills. Travel and flight experience useful.


To Apply Contact:Lyndsey McGrath
Phone475-5177TTYNot Available
EmailLMFCMS@RIT.EDUDepartmentGlobal Programs
Job Number013504