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Office Assistant

Wage$9.00DaysM-F
Hours a Week15-20HoursVaries, See Position Summary
Start DateImmediatelyPost Date8/27/2015

Information

Position Summary

Work Hours: Mondays between 8am -11:30am, Tuesday, between 9am - 2pm, Wednesday, between 9am - 2pm, Thursday between 9am - 1pm, Friday between 10am - 1:30 pm


Essential Functions

Provide administrative support to staff in the Department of Service Systems. Duties include: providing coverage at the front desk, answering telephones, copying, filing, word processing, assistance with hospitality set-up for meetings and events, handling small sums of cash, mail distribution to various locations on campus, handling of confidential materials and other miscellaneous projects as they are assigned.


Skills Required

Working knowledge in Microsoft Office suite. The candidate must be able to work independently as well as on a team. Must be responsible, demonstrate excellent interpersonal skills, cooperative and willing to learn different job routines in a busy environment. Maintain prompt and regular attendance.


Skills Preferred

Knowledge of In-Design and Photoshop, along with a key sense of design layout preferred.


To Apply Contact:Lori Harris
Phone475-5075TTYNot Available
Emaillahrpt@rit.eduDepartmentDepartment of Service Systems
Job Number703501

Orientation Assistant

Wage8.75DaysMonday-Friday
Hours a Week10-15HoursSee Position Summary
Start DateImmediatelyPost Date8/25/2015

Information

Position Summary

The ELC Student Services Assistant will aid the development, implementation and assessment of the ELC Orientation program to provide ELC students with authentic language, campus resources and college life experience. Required shifts: M/W 11:30-2:30; Remaining hours flexible.


Essential Functions

Generate appropriate materials for the Orientation curriculum; Monitor and maintain the wiki for the ELC Orientation program; Be a resource for students about study skills and campus life; Collect, tabulate and generate student feedback data


Non-Essential Function

Filing, copying, general office tasks.


Skills Required

Microsoft Office


Skills Preferred

Experience with international students/study abroad experience; Networking experience with other departments on campus; Experience with second language acquisition/foreign language study; Excellent spoken and written English communication skills;


To Apply Contact:Caitlin Hammond
PhoneNot AvailableTTYNot Available
Emailcafelc@rit.eduDepartmentEnglish Language Center
Job Number370203

Administrative/Clerical Assistant

Wage$8.75DaysM-F
Hours a Week12-20HoursFlexible
Start DateASAPPost Date8/25/2015

Information

Position Summary

The primary responsibility of this position is to provide assistance to the KGCOE Associate Dean for Graduate Studies and Research and to the Program Assistant of the KGCOE PhD Programs.


Essential Functions

Strong organizational skills while working on departmental administrative tasks which may include ordering supplies, cash handling, implementation of new procedures, special projects and day-to-day operations. There is a lot of interaction with various faculty members and PhD students.


Skills Required

Microsoft Office (Word, Excel, PowerPoint) Punctual and dependable Confidentiality


Skills Preferred

General knowledge of accounting practices Oracle Previous office experience


To Apply Contact:Lisa Zimmerman
PhoneNot AvailableTTYNot Available
Emaillazeen@rit.eduDepartmentKGCOE PhD Engineering
Job Number638301

Accounting Assistant

Wage8.75DaysMon-Fri
Hours a Week15-20HoursFlexible
Start DateASAPPost Date8/24/2015

Information

Position Summary

Sponsored Programs Accounting (SPA) is a department within the Controller’s Office in the Finance and Administration Division supporting post award external sponsored projects. This position has been developed to assist the SPA office with various accounting and clerical tasks. Preference will be given to those students with proven skills as resourceful, creative, detail oriented individuals with an aptitude for technology.


Essential Functions

Accounting:

-Complete basic account reconciliations utilizing Excel and Oracle applications
- Prepare Excel templates and tie to Oracle general ledger activity
- Run Oracle grant statements and utilize data to send monthly standardized correspondence
- Data integrity review – verify standard information is reported accurately
- Data entry to Oracle flexfields
- Prepare journal entries as needed


Clerical:

- Distribute the SPA incoming and outgoing mail and faxes
- Database entry to existing system
- Record retention
- Project file organization both paper and electronic
- Clerical duties including typing, filing, copying, faxing, scanning, delivery errands, organizing office supplies, etc.


Non-Essential Function

Other duties as assigned.


Skills Required

- Basic knowledge of Excel (i.e. using formulas, copying, pasting)
- Familiarity with basic accounting principles and an aptitude for numbers
- Understanding of debits and credits
- Handling confidential information – must sign confidentiality agreement
- Ability to work independently
- Must be reliable, dependable, and accurate
- Graduating May 2016 or later


Skills Preferred

-Intermediate Excel skills (i.e. sorting, pivot tables, formulas, etc.)
- Accounting Major or MBA
- ASL / Familiarity with deaf culture
- Attention to detail
- Available 15-20 hours per week

Note: To apply for this position, please forward a resume to kalspa@rit.edu that includes your anticipated graduation date and your academic program and the number of hours you are available to work.


To Apply Contact:Stephanie Beiter
PhoneNot AvailableTTYNot Available
Emailsebspa@rit.eduDepartmentController: Sponsored Programs Accounting
Job Number154501

Confidential Office Assistant

Wage$8.75DaysMon - Fri
Hours a Week10-12Hours8:30am-4pm
Start DateSeptember 2015Post Date8/19/2015

Information

Position Summary

10 - 12 hours per week, flexible between 8:30 a.m. - 4:30 p.m. The position is a general office assistant.


Essential Functions

The office assistant’s duties include: updating spreadsheets and reports, researching information, preparing, proof-reading, editing documents, updating office reference documents, confidential data entry, website updates, and on-campus errands.


Non-Essential Function

Other clerical duties include record management, filing/collating documents, assist with event/meeting planning and preparation and reception duties. Other tasks, may be assigned as needed.


Skills Required

Excellent communication and interpersonal skills are required. This position requires a reliable, well organized self-starter with the skills to work independently and accurately with little supervision. Commitment to confidentiality is essential.


Skills Preferred

Knowledge of Microsoft Excel and Access are required. Knowledge of American Sign Language, or a willingness to learn is desirable. Familiarity with RIT's colleges, departments and majors is desirable. Working knowledge of HTML and SQL.


To Apply Contact:Jane Culver
PhoneNot AvailableTTYNot Available
Emailjmciao@rit.eduDepartmentInstitute Advising Office
Job Number623301

Club Student Assistant

Wage$8.75DaysMonday-Friday
Hours a Week15-20HoursVaried
Start DateImmediatelyPost Date8/14/2015

Information

Position Summary

The Club Administration Student Assistant is a position within the Center for Campus Life. Major responsibilities include supporting in the Assistant Director of Clubs and the Community Outreach as well as the Club Administration Graduate Assistant with the coordination of club affairs.


Essential Functions

1. Serve as a point of communication for club members regarding club questions through maintenance of clubsa@rit.edu email address. 2. Administer club database activity through theLink@RIT. 3. Promote club events and engagement through social media outlets (Facebook, Twitter, etc.). 4. Assist Club Center staff with planning and implementing Club Center events, including; All Club Meetings, Club Fairs, Club Center engagement events, and Clubs Got Talent. 5. Additional duties as deemed necessary to support the Center for Campus Life's Club Center staff.


Skills Required

Applicants must be detail oriented with emphasis on working in a meticulous manner. Applicants must be proficient with Microsoft Excel and Word. Applicants must possess excellent customer service skills and understand the importance of confidentiality. Applicants must be able to work without close supervision and the follow through of projects and duties. Applicants must be dependable and posses good work habits. Applicants should have a desire to work with people from different cultures.


Skills Preferred

Knowledge of club policies and procedures. Experience with theLink@RIT or similar databases. Experience with marketing and/or social media outlets.


To Apply Contact:Sarah Griffith
PhoneNot AvailableTTYNot Available
Emailsbgccl@rit.eduDepartmentCampus Life
Job Number560511

Development Research Assistant

Wage$9.25DaysMonday - Friday
Hours a Week20Hours8:30a-5:00p
Start Date8/24/15Post Date8/14/2015

Information

Position Summary

The Prospect Research Team within RIT's Division of Development and Alumni Relations seeks out information on individuals, corporations, and foundations with which RIT can develop meaningful partnerships. The development Research student will help the team manage its recurring tasks.


Essential Functions

Review large amounts of written information and data and summarize it into well-written, concise reports for Development and Alumni Relations use; Research businesses, foundations and alumni of interest using Internet and print resources; Scan local news sources and enter relevant information into the Advance database; Create a weekly report to the division detailing alumni, donors, and articles of interest; Assist the Research Team with preliminary research and data integrity; Maintain the Research Library in office’s Intranet; Other duties as assigned


Skills Required

Experience in communications or related field; Excellent written and verbal communication skills; Must be punctual, responsible and dependable; Ability to handle sensitive and confidential information; Familiarity with Internet search engines and RIT Library resources; Proficient typing skills, good organizational skills, ability to work independently and able to multi-task; Detail oriented with a high level of accuracy; Proficiency with Microsoft Office applications; High energy, flexibility and a commitment to RIT's mission; Must adhere to divisional standards, including dress code.


Skills Preferred

Previous experience in a professional setting; Understanding of/interest in fundraising, research and/or Alumni Relations; Willingness to learn technical applications for Research Library; Familiarity with SunGard Advance system.


To Apply Contact:Liz Dopp
Phone475-6302TTYNot Available
Emaileaddar@rit.eduDepartmentDevelopment - Annual Giving & Donor Services
Job Number940502

Internal/External Relations Assistant

Wage9.00DaysMonday-Friday
Hours a Week20Hours8:30am-5pm
Start DateFall SemesterPost Date8/6/2015

Information

Position Summary

Provides a high-level of operational and relational support for the Division of Development and Alumni Relations. Must have a mature and professional manner and be comfortable working in a high-paced, energetic office. Student must be available part-time for the fall, spring, and summer semester.


Essential Functions

Serve as the first-line of contact for donors, alumni, faculty/staff, and other visitors providing an efficient and impressionable experience for all guests. Cover a multi-line phone responding to inquiries from donors, alumni, faculty/staff, and other callers, including back-up phone coverage for the Vice President


Skills Required

Has an above average knowledge/experience with business and marketing communications. Possesses excellent Microsoft Office skills. Well organized with the ability to prioritize and complete work in an independent manner. Takes initiatives and makes creative suggestions when appropriate.


To Apply Contact:Crystal Gulian
PhoneNot AvailableTTYNot Available
Emailcmgdar@rit.eduDepartmentDevelopment Office
Job Number941529

Data Entry Student Specialist

Wage8.75DaysMonday-Friday
Hours a Week20HoursFlexible
Start DateASAPPost Date7/30/2015

Information

Position Summary

Reviews and enters data from source materials.


Essential Functions

Enters and records data from electronic or hard copy source materials into an Excel document. Verifies entered data ensuring accuracy. Extract and compile information to produce routine reports. Perform other duties as needed.


Skills Required

Basic computer skills; Basic Microsoft Word and Excel skills; Ability to communicate effectively verbally and in writing. Engineering, Math, or Business background


Skills Preferred

Basic accounting knowledge


To Apply Contact:Monica Thompson
PhoneNot AvailableTTYNot Available
Emailmrtfms@rit.eduDepartmentFacilities Management Services
Job Number182401

Commuter Student Assistant

Wage8.75DaysMonday-Friday
Hours a Week15-20HoursVaried
Start DateFirst week of classesPost Date7/29/2015

Information

Position Summary

This hourly staff position will work wit the Assistant Director of Club and Community Outreach in Campus Life, in conjunction with ACE, and assume responsibility for coordinating projects, outreach, and data collection for the organization. Will also work in conjunction with the Graduate Assistant for Community Outreach.


Essential Functions

Completing projects and outreach tasks, manuals, pamphlets, programs, etc. related to off campus and commuter student issues. Assist e-board of ACE in implementation of programming and events.


Skills Required

Understanding of off-campus population, needs of community, and experience with leadership.


To Apply Contact:Sarah Griffith
PhoneNot AvailableTTYNot Available
Emailcommuters@rit.eduDepartmentCampus Life - Association for Commuter Engagement
Job Number374317

Commuter Lounge Manager

Wage8.75DaysMonday-Friday
Hours a Week10-12HoursVaried
Start Date8/24/15Post Date7/29/2015

Information

Position Summary

Responsible for office operations and tasks within the MSO Office for the Association for Commuter Engagement (ACE). Oversees administrative tasks, manning the office and facilitating student questions about services. Also assisting the Campus Life Community Outreach Graduate Assistant.


Essential Functions

Administrative Operations of the ACE MSO Office. Overseeing 10 hours of office hours a week. Helping to facilitate email communication with commuter questions and outreach. Assist Graduate Assistant with tasks/projects.


Skills Required

Must send resume and winter quarter availability when applying. Must be a current full-time matriculated RIT undergraduate student. Understanding of Microsoft Office and Suite. Available at least 10 hours a week. Strong communicative and interpersonal skills.


Skills Preferred

Understanding of Mac products. Live off campus/commuter student.


To Apply Contact:Sarah Griffith
PhoneNot AvailableTTYNot Available
Emailcommuters@rit.eduDepartmentACE: Association for Commuter Engagement
Job Number374301

Center for Detectors Executive Assistant

Wage$10.00DaysMon-Fri
Hours a Week15-20HoursFlexible
Start DateASAPPost Date7/10/2015

Information

Position Summary

TO APPLY, SEE APPLICATION INSTRUCTIONS IN "REQUIRED SKILLS" SECTION. Will ONLY consider second-year or third-year students having a 3.0 GPA or higher and who seek to stay in this job for at least one year. The successful applicant must be a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws. This position requires at least some hours of work every day of the week and mandatory attendance at a meeting every Monday at 9:00 am.

The Center for Detectors Executive Assistant will: complete basic account reconciliations utilizing Excel and Oracle applications, generate purchase requests in Oracle, run Oracle grant statements and utilize data to send monthly standardized correspondence. Further tasks may include: preparing reports, developing marketing and communications plans, developing graphics design, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, purchasing, entering information into Oracle, web site editing, delivering mail, etc.

For a description of the Center, see http://ridl.cfd.rit.edu/.

The Center for Detectors designs, develops, and implements new advanced sensor technologies through partnership with academic researchers, industry engineers, government scientists, and university/college students. Currently, the Center has approximately a dozen funded projects funded by a range of sponsors, including NASA and NSF. The detectors that are being developed in the Center cover an immense range of diverse applications, including astrophysics, biomedical imaging, Earth system science, and inter-planetary space travel.


Essential Functions

Completing tasks on schedule, ordering lab components, mailing packages, documenting work, other tasks listed in position summary.


Skills Required

High level of personal responsibility. Excellent mastery of Microsoft Word, Excel and PowerPoint. Superb email etiquette. Excellent verbal communication skills, especially on the phone. Ability to assist others. A technical background is preferred, especially in any of the following areas: VHDL programming, IDL, electrical engineering, marketing, communications, graphics design.

APPLICATION INSTRUCTIONS:

To apply, send an email to to admin@cfd.rit.edu and use "CfD Executive Assistant" in the subject line with the following attached: a resume, unofficial transcripts, and three names of professional references.

Also, please include in the email confirmation that you are a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws.


To Apply Contact:Don Figer
PhoneNot AvailableTTYNot Available
Emailadmin@cfd.rit.eduDepartmentCenter for Detectors
Job Number670516

CLERICAL ASSISTANT

Wage$8.75DaysMonday-Friday
Hours a WeekVariesHoursVaries
Start DateAugust 31, 2015Post Date8/15/2008

Information

Position Summary

Clerical support for the Information Technology Department/ Advising Office


Essential Functions

•Daily stock supplies (pens, pads, etc.) for faculty use. •Filing in student mail folders and department folders. (All Materials Confidential) •Answering telephones for Department Office •Light Data Entry •Sort Incoming Mail •Copying/Faxing and running errands. •Taking care of student records in utmost confidentiality. •Handle special projects as needed


Skills Required

•Responsible, dependable and able to deal with students and faculty demands. •Projects assigned must be done accurately. •Excellent written and verbal skills.


Skills Preferred

•Familiar with PC and/or Mac •Familiar with Filemaker Pro, Microsoft Word/Excel * CANNOT BE A IT or NSSA MAJOR


To Apply Contact:Rhonda Baker Smith
PhoneNot AvailableTTY
Emailrdbcst@rit.eduDepartmentInformation Technology
Job Number825201