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Office Assistant for Government & Community Relations

Wage$8.75DaysMon - Fri
Hours a WeekFall/Spring/Int:20, Summer:30Hours8:30-4:30 Flexible
Start DateASAPPost Date5/1/2015

Information

Position Summary

Office support for general office operations, and support for special events, including Brick City Homecoming and the $400,000+ Institute United Way Campaign.

***Please send your resume along with a list of your available working hours for the Fall Semester to Michelle Lanphear at mllgrl@rit.edu. Please include if you are available to work during the Spring and Summer Semesters. ***


Essential Functions

- Basic Microsoft Office/computer skills (i.e. mail merges, making labels, tabs, table tents, letters, memos, spreadsheets, name tags, etc.).
- General office including answering inbound telephone calls, making outbound telephone calls, copying, scanning, faxing, binding proposals, mailing, filing, word processing.
- Data entry for proprietary databases, United Way Campaign and associated events databases (includes):
- --Exporting inputted data information into different document formats.
- --Compiling statistical data for reporting United Way Campaign results.
- Preparation for distribution of event and campaign materials, which includes assembling event packet materials, name tags and proposals.
-Staff support of special events (includes):
--- Create signs and posters for events.
- --Setting up, moving and tearing down event supplies (easels, signs, tables, chairs, phone/internet cords, sorting/folding/packing/un-packing t-shirts, plastic bins filled with event supplies).
--- Ability to lift, carry and transport supplies weighing up to 100 lbs. using own physical means or a rolling cart within the office or to various locations across campus.
--- Greet and assist event guests during events. Includes escorting them to the event locations, registration check in, hanging up coats.
- Ability to drive a golf cart.
- Re-organize the supply room to prepare for upcoming events. This involves climbing step stools, lifting and carrying supplies weighing up to 50 pounds.
- Ability to work within the work spaces provided (student work area, cubicle filing area, storage room).


Skills Required

Computer skills required for use of Windows 7 and Office 7, database entry, including proficient use of Microsoft Word and Excel. Accounting/math and graphic design skills desirable. Attention to detail and completing tasks accurately. Good organizational and communication skills required. Ability to take direction quickly and to work in fast paced environment with changing priorities.
NOTE: The position entails exposure to sensitive information and requires a level of confidentiality.


Skills Preferred

Neat and appropriate appearance in the office.


To Apply Contact:Michelle Lanphear
PhoneNot AvailableTTY
Emailmllgrl@rit.eduDepartmentGovernment and Community Relations
Job Number040501

Student Assistant

Wage8.75DaysMon - Fri
Hours a Week20 Academic Yr/35 SummerHours8am-5pm
Start DateMay 1, 2015Post Date4/27/2015

Information

Position Summary

Student Assistant must be available for the summer and into the following academic year.


Essential Functions

Responsible for accurately duplicating and reassembling confidential documents with little or no supervision. Must be familiar with NTID locations and able to perform light typing, filing and disposing of confidential files, appraisals and salary information. Handling of petty cash. Must be able to do phone work.


Skills Required

Dependable and responsible; light typing; proofreading skills; respect for confidentiality; organizational & planning skills; valid driver's license required; computer knowledge helpful. Must also possess high degree of professionalism and have at least one year prior office experience.


To Apply Contact:Barb DellaVilla
Phone475-6867TTY
Emailbldbur@rit.eduDepartmentNTID Dean’s Office
Job Number410302

Area Office Assistant

Wage8.75DaysMonday-Friday
Hours a Week8-20Hours9am-10pm
Start Date8/24/15Post Date4/24/2015

Information

Position Summary

Assist the area staff in managing the area office while they are not available. Greet and provide assistance to customers/visitors. Work closely with and provide administrative support to the Assistant Director, 3 Residence Coordinators and Staff Assistant.


Essential Functions

Welcome and assist incoming students/customers/visitors; direct issues/concerns to appropriate staff. Coverage of the front desk and answering a multi-line phone. Schedule appointments for Professional Staff on Outlook Calendars for walk-ins and conducts. Basic word processing, data entry and filing. Complete requests for copying and distribution of information; make deliveries across campus. Assist in preparing mailings and general promotional information for residence halls and apartments. Distribute flyers/information received by staff to Resident Advisor mailboxes and post as needed. Assist with inventory and organization of key closets and supply closets. Assist Area Staff with necessary/urgent duties as needed. Assist in training new hired Area Office Assistants as needed. Assist in other area offices as needed. Available a total of 6 to 10 hours a week. Available for evening shifts Monday until 10:00 pm, Tuesday-Friday until 7:00 pm. Review of assigned folder/binder upon start of each work assignment. Quarterly responsibility for designated area within office. Review weekly ASL for AOA’s for student/staff inclusion. Seek coverage with other area AOA’s for planned absence. Keep AOA binder up to date. Rotating key/supply closet inventory. Update key rosters as lock changes come in. Monitor/complete EPD AOA Work Projects assignments by office pro staff. Assist Staff Assistant with reviewing resumes, interviewing and hiring potential AOA candidates. Assist with downloading information from program scanners if needed.


Skills Required

Must be available during hours required. Must be punctual and dependable. Excellent customer service and communication skills. Experience using Microsoft Office Suite, including Outlook. Detail-oriented, reliable and trustworthy. Ability to handle multiple tasks and represent the Center for Residence Life in a positive and professional manner. Create a pleasant and welcoming atmosphere. Willingness to adapt to variety of duties. Sign language skill preferred but not a requirement in all area offices. Willingness to learn American Sign Language. Must use discretion and confidentiality.


To Apply Contact:Tammy Palmieri
PhoneNot AvailableTTYNot Available
Emailtlprla@rit.eduDepartmentResidence Life
Job Number385302

Accounts Payable Assistant

Wage$8.75DaysMonday-Friday
Hours a WeekFlexible now/ 35 SummerHours8:00am-5:00pm, Flexible
Start DateASAPPost Date4/22/2015

Information

Position Summary

To assist the Accounts Payable staff with various clerical tasks primarily scanning documentation for accounts payable checks.


Essential Functions

Properly prepare AP checks and electronic payments with supporting documentation for scanning.
Scan documentation.
Review the scan files for completeness and save in appropriate locations in AP electronic folders.
Complete special projects as assigned.


Skills Required

- Accuracy and neatness in all work is a must.
- A friendly and cooperative attitude is essential.
- Must be reliable and dependable.
- Must have good verbal and written communication skills.
- Must be detail oriented and be able to complete tasks in a timely manner.


To Apply Contact:Yancey Moore
PhoneNot AvailableTTYNot Available
Emailylmcto@rit.eduDepartmentPayroll and Accounts Payable Services
Job Number151201

Financial Services Assistant

Wage$9.00DaysMonday-Friday
Hours a Week15Hours8:30am-5:00pm
Start DateSummer SemesterPost Date4/22/2015

Information

Position Summary

Provides a high-level of departmental budget and operations support for the Managing Director of Development and Alumni Relations and Financial Services Director. Successful candidates will demonstrate maturity and sensitivity suitable for a work environment with large amounts of business data.


Essential Functions

Collaborates with the Managing Director to produce financial reports and maintain data registry in a timely manner; Assists with contract and supply management; Prepares various internal communications and surveys; Compiles fundraising efficiency reports for the Financial Services Director; Produces spreadsheets, charts, and graphs on various assessments to provide comparative, analytical and statistical summaries from internal departmental use; Serves as a backup for the Budget Assistant to review documentation, prepare and process accounts payable invoice payment forms, reimbursements, deposits, travel expense reports, and procurement card certifications; Ensures proper documentation filing in division records and submits to accounts payable and Institute Card Administrator; Performs various additional tasks as assigned, including covering front desk when needed.


Skills Required

High proficiency in Microsoft Office with emphasis on Excel and the ability to work extensively in spreadsheets with minimal errors; Intermediate skills and experience with one or more statistical applications such as R, Minitab, SPSS; Basic knowledge/experience with accounting and budgets processes; Has previous knowledge/experience of general office procedures; Works well with peers with the ability to follow directions and complete tasks using professional and effective communication with co-workers; Results oriented with the ability to complete assignments in a timely manner; Takes initiatives and makes creative suggestions when appropriate; Strong communication skills to manage information gathering requests.


To Apply Contact:Sharon Lonthair
PhoneNot AvailableTTYNot Available
Emailsrldar@rit.eduDepartmentDevelopment and Alumni Relations
Job Number941535

Center for Detectors Executive Assistant

Wage$10.00DaysMon-Fri
Hours a Week15-20HoursFlexible
Start DateASAPPost Date4/22/2015

Information

Position Summary

TO APPLY, SEE APPLICATION INSTRUCTIONS IN "REQUIRED SKILLS" SECTION. Will ONLY consider second-year or third-year students having a 3.0 GPA or higher and who seek to stay in this job for at least one year. The successful applicant must be a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws. This position requires at least some hours of work every day of the week and mandatory attendance at a meeting every Monday at 9:00 am.

The Center for Detectors Executive Assistant will: complete basic account reconciliations utilizing Excel and Oracle applications, generate purchase requests in Oracle, run Oracle grant statements and utilize data to send monthly standardized correspondence. Further tasks may include: preparing reports, developing marketing and communications plans, developing graphics design, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, purchasing, entering information into Oracle, web site editing, delivering mail, etc.

For a description of the Center, see http://ridl.cfd.rit.edu/.

The Center for Detectors designs, develops, and implements new advanced sensor technologies through partnership with academic researchers, industry engineers, government scientists, and university/college students. Currently, the Center has approximately a dozen funded projects funded by a range of sponsors, including NASA and NSF. The detectors that are being developed in the Center cover an immense range of diverse applications, including astrophysics, biomedical imaging, Earth system science, and inter-planetary space travel.


Essential Functions

Completing tasks on schedule, ordering lab components, mailing packages, documenting work, other tasks listed in position summary.


Skills Required

High level of personal responsibility. Excellent mastery of Microsoft Word, Excel and PowerPoint. Superb email etiquette. Excellent verbal communication skills, especially on the phone. Ability to assist others. A technical background is preferred, especially in any of the following areas: VHDL programming, IDL, electrical engineering, marketing, communications, graphics design.

APPLICATION INSTRUCTIONS:

To apply, send an email to to admin@cfd.rit.edu and use "CfD Executive Assistant" in the subject line with the following attached: a resume, unofficial transcripts, and three names of professional references.

Also, please include in the email confirmation that you are a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws.


To Apply Contact:Don Figer
PhoneNot AvailableTTYNot Available
Emailadmin@cfd.rit.eduDepartmentCenter for Detectors
Job Number670516

Budget Assistant

Wage$9.00DaysMonday - Friday
Hours a Week20Hours8:30am-5:00pm
Start Date5/31/2015Post Date4/22/2015

Information

Position Summary

Provides a high-level of departmental budget support for the Financial and Services Manager and the Managing Director of Development and Alumni Relations. Must have a maturity and sensitivity in working in an environment with large amounts of RIT confidential data.


Essential Functions

Review the documentation for, prepare and process accounts payable invoice payment forms, petty cash reimbursements, petty cash deposits, and travel expense reports. Review the documentation for accuracy, compliance with RIT Policies and Procedures, and proper approval. Submit to accounts payable. Review the documentation for and ensure accuracy of procurement card certifications. Submit to the Institute Card Administrator. Keep track of timely payments to vendors and employees. Work with Accounts Payable to resolve outstanding payments. In Oracle, run the request sets for the department budget reports including department statements, account analyses and account analyses-subledger details. Make adjustments to the request sets as needed. Work with Financial and Services Manger to compile and distribute monthly budget reports. Assist to perform budget reconciliation and prepare adjusting journal entries as necessary. Prepare the fundraising efficiency report. Work with various data to produce spreadsheets, charts and graphs which provide comparative, analytical and statistical summaries. Ensure all accounts payable documentation and procurement card certifications are properly filed in division records.


Skills Required

Has an above average knowledge/experience with accounting and budgets processes; Possesses excellent Microsoft Office skills including the use of databases; Has previous knowledge/experience of general office procedures; Works well with peers with the ability to follow directions and complete tasks using professional and effective communication with co-workers; Well organized with the ability to prioritize and complete work in an independent manner Takes initiatives and makes creative suggestions when appropriate


Skills Preferred

Has classroom knowledge and the ability to apply statistical analysis to various accounting projects; Business/Finance/Accounting major or master program preferred.


To Apply Contact:Nichola McCaffery
Phone475-5686TTYNot Available
Emailnmmdar@rit.eduDepartmentDevelopment and Alumni Relations
Job Number941519

Confidential Office Clerk

Wage$8.75DaysMon-Fri
Hours a Week10-15Hours8:30am-4:30pm
Start DateJune 1, 2015Post Date4/22/2015

Information

Position Summary

Telephone duties, knowledge of Center's course offerings, greets and assists walk-in clientele.


Essential Functions

Answering multi-line phone, give out general information, call forwarding and call coverage. Assists with general office duties, copying, filing, mail prep and delivery, computer input into our department database. Other duties as needed. Able to work well with faculty and staff. Confidentially is important and professionalism a must.


Skills Required

Good telephone communication skills, computer skills - IBM, typing a plus.


Skills Preferred

Helpful nature. Must be reliable. Ability to work independently.


To Apply Contact:Julia Coyle
PhoneNot AvailableTTY
Emailjbccms@rit.eduDepartmentCenter for Multidisciplinary Studies
Job Number720201

Benefits Assistant

Wage9.00DaysMonday-Friday
Hours a Week10HoursBetween 8:30-4:30
Start Date5/1/15Post Date4/15/2015

Information

Position Summary

Assist the Benefits Specialist with daily work load and occasional projects involving confidential and time sensitive material. The primary areas of focus will be in FMLA and Workers' Compensation.


Essential Functions

Accessing absence reports and distributing them by email to various managers. Processing Workers' Compensation forms including reports of injury and lost time data. Maintaining University OSHA log. Assembling and mailing Workers' Compensation communications to injured employee. Front Desk coverage


Non-Essential Function

Faxing, Copying, Filing


Skills Required

CONFIDENTIALITY is an absolute priority. Due to time-sensitive deadlines, this position requires a Monday-Friday commitment. The hours will be divided by 1-2 hours daily, but time of day is flexible.


Skills Preferred

Web navigation, Microsoft Word and Excel, Oracle knowledge


To Apply Contact:Stephany Brown
Phone475-5113TTYNot Available
EmailNot AvailableDepartmentHuman Resources
Job Number170510

Student Services Assistant

Wage8.75DaysMonday-Friday
Hours a WeekvariesHours9am-4pm
Start Date5/4/2015Post Date4/1/2015

Information

Position Summary

The ELC Student Services Assistant will aid the development, implementation and assessment of the ELC Orientation program to provide ELC students with authentic language, campus resources and college life experience.


Essential Functions

Generate appropriate materials for the Orientation curriculum; Monitor and maintain the wiki for the ELC Orientation program; Be a resource for students about study skills and campus life; Collect, tabulate and generate student feedback data


Non-Essential Function

Filing, copying, general office tasks.


Skills Required

Microsoft Office


Skills Preferred

Experience with international students/study abroad experience; Networking experience with other departments on campus; Experience with second language acquisition/foreign language study; Excellent spoken and written English communication skills;


To Apply Contact:Caitlin Hammond
PhoneNot AvailableTTYNot Available
Emailcafelc@rit.eduDepartmentEnglish Language Center
Job Number370203

Business Systems Administration Assistant

Wage8.75DaysMonday-Friday (Flexible)
Hours a Week10-20Hours8am-4:30pm(flexible)
Start DateAugust 15thPost Date4/1/2015

Information

Position Summary

Perform varying office and financial functions for the business systems team of Dining Services. To apply please email Amanda Frey at akffsa@rit.edu with your (1) Resume, (2) Available Start date, (3) Fall Schedule, (4) Year Level & Major, (5) If you anticipate going on co-op during 2014-2015 AY.


Essential Functions

1) Office: Scanning, Phones, Resource fairs (Dining Q&A) 2) Data Entry – meal plan changes, account adjustments, deposits 3) Assisting the Business Team in group arrangements, invoices, and financial reporting


Skills Required

Attention to detail and accuracy. Good communication – both written and verbal. Understanding of basic accounting procedures. 2nd year or higher business student preferred; (Accounting, Finance, MIS majors); Must be a full-time student for Fall 2014-2015; Must be available to start prior to the 1st week of Fall semester classes.


To Apply Contact:Amanda Frey
PhoneNot AvailableTTYNot Available
Emailakffsa@rit.eduDepartmentBusiness Strategies & Technology Management (SAS)
Job Number240508