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Administrative Support Specialist

Wage10DaysMonday-Friday
Hours a Week10-12HoursBetween 9am-4pm
Start DateFebruary 2nd, 2014Post Date12/16/2014

Information

Position Summary

This position is an hourly position within the Division of Student Affairs. The primary responsibility of the student is to provide administrative support to the office. The graduate student will also provide support to the student conduct process through various assigned tasks.


Essential Functions

Provide overall administrative support for the office's software system. Oversee the process of releasing reports to students. Meet with students to conduct pre-hearing meetings. Assist with scheduling student conduct hearings. Manage the entire copyright infringement process. Organize the procedures for the RIT Advocacy Program.


Non-Essential Function

Answer phones and people at the door. Scan conduct checks into our software system. Help with report analysis and management. Other duties as assigned.


Skills Required

Must be a Graduate level student. Effective communication skills, both written and verbal. Ability to multitask. Organized person with attention to detail. Ability to handle confidential and sensitive information.


To Apply Contact:Erica Ecock
Phone475-2894TTYNot Available
Emailjlevsa@rit.eduDepartmentCenter for Student Conduct and Conflict Resolution
Job Number301501

Office Assistant

Wage$8.00DaysMon.- Fri.
Hours a Week5-20Hours9AM - 4:30PM varies
Start Date1/26/14Post Date12/16/2014

Information

Position Summary

Admin support for the Software Engineering department.


Essential Functions

Customer service and clerical support. Front desk coverage, scheduling appointments, data entry, filing, and special projects as assigned.


Skills Required

Student must be self-motivated and reliable. Must have strong attention to detail and good communication skills. Experience with Microsoft Word and Excel required. 2nd year student preferred. Ideal candidate will be available during some or all of the following times: Mon & Wed 9-12, Tues. 9-4 To apply, submit a resume and the following information via email: Year Level, Major, Expected graduation date, GPA (minimum 2.5), fall availability.


To Apply Contact:Chelsea O'Brien
PhoneNot AvailableTTY
Emailcmopph@rit.eduDepartmentSoftware Engineering
Job Number725201

Budget Assistant

Wage$9.00DaysMonday - Friday
Hours a Week10Hours8:30am-5:00pm
Start DateDecember 22ndPost Date12/12/2014

Information

Position Summary

Provides a high-level of departmental budget support for the Financial and Services Manager and the Managing Director of Development and Alumni Relations. Must have a maturity and sensitivity in working in an environment with large amounts of RIT confidential data.


Essential Functions

Review the documentation for, prepare and process accounts payable invoice payment forms, petty cash reimbursements, petty cash deposits, and travel expense reports. Review the documentation for accuracy, compliance with RIT Policies and Procedures, and proper approval. Submit to accounts payable. Review the documentation for and ensure accuracy of procurement card certifications. Submit to the Institute Card Administrator. Keep track of timely payments to vendors and employees. Work with Accounts Payable to resolve outstanding payments. In Oracle, run the request sets for the department budget reports including department statements, account analyses and account analyses-subledger details. Make adjustments to the request sets as needed. Work with Financial and Services Manger to compile and distribute monthly budget reports. Assist to perform budget reconciliation and prepare adjusting journal entries as necessary. Prepare the fundraising efficiency report. Work with various data to produce spreadsheets, charts and graphs which provide comparative, analytical and statistical summaries. Ensure all accounts payable documentation and procurement card certifications are properly filed in division records.


Skills Required

Has an above average knowledge/experience with accounting and budgets processes; Possesses excellent Microsoft Office skills including the use of databases; Has previous knowledge/experience of general office procedures; Works well with peers with the ability to follow directions and complete tasks using professional and effective communication with co-workers; Well organized with the ability to prioritize and complete work in an independent manner Takes initiatives and makes creative suggestions when appropriate


Skills Preferred

Has classroom knowledge and the ability to apply statistical analysis to various accounting projects; Business/Finance/Accounting major or master program preferred.


To Apply Contact:Sharon Lonthair
Phone475-5500TTYNot Available
EmailDARBudgetasst@rit.eduDepartmentDevelopment and Alumni Relations
Job Number941519

Accounting Assistant

Wage8.75DaysMon-Fri
Hours a Week15-20HoursFlexible
Start Date1/5/15Post Date12/10/2014

Information

Position Summary

Sponsored Programs Accounting (SPA) is a department within the Controller’s Office in the Finance and Administration Division supporting post award external sponsored projects. This position has been developed to assist the SPA office with various accounting and clerical tasks. Preference will be given to those students with proven skills as resourceful, creative, detail oriented individuals with an aptitude for technology.


Essential Functions

Accounting:

-Complete basic account reconciliations utilizing Excel and Oracle applications
- Prepare Excel templates and tie to Oracle general ledger activity
- Run Oracle grant statements and utilize data to send monthly standardized correspondence
- Data integrity review – verify standard information is reported accurately
- Data entry to Oracle flexfields
- Prepare journal entries as needed


Clerical:

- Distribute the SPA incoming and outgoing mail and faxes
- Database entry to existing system
- Record retention
- Project file organization both paper and electronic
- Clerical duties including typing, filing, copying, faxing, scanning, delivery errands, organizing office supplies, etc.


Non-Essential Function

Other duties as assigned.


Skills Required

- Basic knowledge of Excel (i.e. using formulas, copying, pasting)
- Familiarity with basic accounting principles and an aptitude for numbers
- Understanding of debits and credits
- Handling confidential information – must sign confidentiality agreement
- Ability to work independently
- Must be reliable, dependable, and accurate
- Graduating May 2016 or later


Skills Preferred

-Intermediate Excel skills (i.e. sorting, pivot tables, formulas, etc.)
- Accounting Major or MBA
- ASL / Familiarity with deaf culture
- Attention to detail
- Available 15-20 hours per week

Note: To apply for this position, please forward a resume to kalspa@rit.edu that includes your anticipated graduation date and your academic program and the number of hours you are available to work.


To Apply Contact:Stephanie Beiter
Phone475-2957TTYNot Available
Emailsebspa@rit.eduDepartmentController: Sponsored Programs Accounting
Job Number154501

Center for Detectors Executive Assistant

Wage$10.00DaysMon-Fri
Hours a Week15-20HoursFlexible
Start DateASAPPost Date12/9/2014

Information

Position Summary

TO APPLY, SEE APPLICATION INSTRUCTIONS IN "REQUIRED SKILLS" SECTION. Will ONLY consider second-year or third-year students having a 3.0 GPA or higher and who seek to stay in this job for at least one year. The successful applicant must be a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws. This position requires at least some hours of work every day of the week and mandatory attendance at a meeting every Monday at 9:00 am.

The Center for Detectors Executive Assistant will: complete basic account reconciliations utilizing Excel and Oracle applications, generate purchase requests in Oracle, run Oracle grant statements and utilize data to send monthly standardized correspondence. Further tasks may include: preparing reports, developing marketing and communications plans, developing graphics design, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, purchasing, entering information into Oracle, web site editing, delivering mail, etc.

For a description of the Center, see http://ridl.cfd.rit.edu/.

The Center for Detectors designs, develops, and implements new advanced sensor technologies through partnership with academic researchers, industry engineers, government scientists, and university/college students. Currently, the Center has approximately a dozen funded projects funded by a range of sponsors, including NASA and NSF. The detectors that are being developed in the Center cover an immense range of diverse applications, including astrophysics, biomedical imaging, Earth system science, and inter-planetary space travel.


Essential Functions

Completing tasks on schedule, ordering lab components, mailing packages, documenting work, other tasks listed in position summary.


Skills Required

High level of personal responsibility. Excellent mastery of Microsoft Word, Excel and PowerPoint. Superb email etiquette. Excellent verbal communication skills, especially on the phone. Ability to assist others. A technical background is preferred, especially in any of the following areas: VHDL programming, IDL, electrical engineering, marketing, communications, graphics design.

APPLICATION INSTRUCTIONS:

To apply, send an email to to admin@cfd.rit.edu and use "CfD Executive Assistant" in the subject line with the following attached: a resume, unofficial transcripts, and three names of professional references.

Also, please include in the email confirmation that you are a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws.


To Apply Contact:Don Figer
PhoneNot AvailableTTYNot Available
Emailadmin@cfd.rit.eduDepartmentCenter for Detectors
Job Number670516