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Club Center Desk Assistant

Wage$8.30DaysM-F
Hours a Week8-10Hours8:30am-4:30pm
Start Date08/18/2014Post Date7/30/2014

Information

Position Summary

The Club Center Desk Assistant is a position within the Center for Campus Life. Major responsibilities include supporting the Club Center Staff with the coordination of various services, acting as receptionist in greeting and scheduling appointments for various staff, acting as a source for SG recognized club inquiries, coordinating the accurate distribution of cash, petty cash, Visa cards, checks and maintaining security of such funds, maintaining club folders, and coordination of delivery of packages.


Essential Functions

1) Serves as a receptionist for the club center 2) Receives and reviews administrative and financial forms for completeness 3) Coordinates the proper submission of financial transaction requests, including petty cash, Visa cards, check requests, and deposits 4) Counts out club deposits and writes receipts 5) Attends to security of all funds received 6) Schedules appointments for various staff using Microsoft Outlook 7) Maintains mail folders for SG recognized clubs and handles daily distribution of mail 8) Coordinates the delivery of packages to clubs by notifying appropriate individuals 9) Additional duties as deemed necessary to support the Club Center Staff


Skills Required

Applicants must be: detail-oriented, with emphasis on working in a meticulous manner, proficient with Microsoft Word and Excel, possess excellent customer service skills, understand the importance of confidentiality, able to work without close supervision and follow through on projects and duties as assigned, be dependable and possess good work habits, and have a desire to work with people from different cultures.


Skills Preferred

THIS POSITION IS INTENDED FOR UNDERGRADUATE STUDENTS ONLY.


To Apply Contact:Dawn Rizzo
PhoneNot AvailableTTYNot Available
Emaildarccl@rit.eduDepartmentCampus Life
Job Number566502

Financial Services Assistant

Wage$9.50DaysMonday-Friday
Hours a Week15-20Hours8:30am-5:00pm
Start Date08/18/2014Post Date7/30/2014

Information

Position Summary

Provides a high-level of departmental budget and operations support for the Managing Director of Development and Alumni Relations and Financial and Services Manager. Successful candidates will demonstrate maturity and sensitivity suitable for a work environment with large amounts of business data.


Essential Functions

Works with Managing Director to compile various financial and operations reports and maintain data registry. Assists with contract and supply management. Prepares various internal communications and surveys. Works with Financial and Services Manager to compile fundraising efficiency report. Works on various assessments to produce spreadsheets, charts and graphs which provide comparative, analytical and statistical summaries from internal departmental use. Serves as a backup person for Budget Assistant to review the documentation for, prepare and process accounts payable invoice payment forms, reimbursements, deposits, travel expense reports, procurement card certifications. Submit them to accounts payable and Institute Card Administrator. Ensure all documentation is properly filed in division records. Works on various additional tasks as assigned, including covering front desk when needed.


Skills Required

Possesses excellent Microsoft Office skills including the use of databases. Has intermediate skills and experience with one or more statistical applications such as R, Minitab, SPSS. Has some knowledge/experience with accounting and budgets processes. Has previous knowledge/experience of general office procedures. Works well with peers with the ability to follow directions and complete tasks using professional and effective communication with co-workers. Well organized with the ability to prioritize and complete work in an independent manner. Takes initiatives and makes creative suggestions when appropriate.


Skills Preferred

Has classroom knowledge and the ability to apply statistical analysis to various projects


To Apply Contact:Brandy Madera
PhoneNot AvailableTTYNot Available
Emailbsmdar@rit.eduDepartmentDevelopment and Alumni Relations
Job Number941535

Budget Assistant

Wage$9.50DaysMonday - Friday
Hours a Week15-20Hours8:30am-5:00pm
Start Date08/18/2014Post Date7/30/2014

Information

Position Summary

Provides a high-level of departmental budget support for the Financial and Services Manager and the Managing Director of Development and Alumni Relations. Must have a maturity and sensitivity in working in an environment with large amounts of RIT confidential data.


Essential Functions

Review the documentation for, prepare and process accounts payable invoice payment forms, petty cash reimbursements, petty cash deposits, and travel expense reports. Review the documentation for accuracy, compliance with RIT Policies and Procedures, and proper approval. Submit to accounts payable. Review the documentation for and ensure accuracy of procurement card certifications. Submit to the Institute Card Administrator. Keep track of timely payments to vendors and employees. Work with Accounts Payable to resolve outstanding payments. In Oracle, run the request sets for the department budget reports including department statements, account analyses and account analyses-subledger details. Make adjustments to the request sets as needed. Work with Financial and Services Manger to compile and distribute monthly budget reports. Assist to perform budget reconciliation and prepare adjusting journal entries as necessary. Prepare the fundraising efficiency report. Work with various data to produce spreadsheets, charts and graphs which provide comparative, analytical and statistical summaries. Ensure all accounts payable documentation and procurement card certifications are properly filed in division records.


Skills Required

Has an above average knowledge/experience with accounting and budgets processes; Possesses excellent Microsoft Office skills including the use of databases; Has previous knowledge/experience of general office procedures; Works well with peers with the ability to follow directions and complete tasks using professional and effective communication with co-workers; Well organized with the ability to prioritize and complete work in an independent manner Takes initiatives and makes creative suggestions when appropriate


Skills Preferred

Has classroom knowledge and the ability to apply statistical analysis to various accounting projects; Business/Finance/Accounting major or master program preferred.


To Apply Contact:Maryna Nadtochii
PhoneNot AvailableTTYNot Available
Emailmvndar@rit.eduDepartmentDevelopment and Alumni Relations
Job Number941519

Mail / Package Handler

Wage$8.00DaysM-F
Hours a Week20Hours
Start DateAugust 4thPost Date7/29/2014

Information

Position Summary

Responsible for providing quality mail/package services for students who reside in the residence halls, on campus apartments as well as the RIT Inn & Conference Center and Racquet Club.


Essential Functions

Must be able to process hundreds of packages during their scheduled shift with 100% accuracy and speed. Must be able to distinguish the different carriers who deliver to us. Needs to learn classifications of US mail. Must be able to update student database on a daily basis. Needs to learn new packaging system and forwarding system. Performs other duties dependent on area or department of assignment. Must be able to troubleshoot mishandled mail. Optional: Assist with new student orientation in August.


Skills Required

Must be reliable and punctual. Must be able to lift up to and including 50-70 pounds. Must display respect, teamwork, and customer service skills at all times. Some knowledge of sign language.


To Apply Contact:Meghan McDonald
PhoneNot AvailableTTY
Emailpostoff@rit.eduDepartmentNathaniel Rochester Hall or Global Village
Job Number124201

Administrative/Clerical Assistant

Wage$8.10DaysM-F
Hours a WeekApprox. 15HoursMin. 2 hr block b/t 8:30-4:30
Start Date08/11/2014Post Date7/24/2014

Information

Position Summary

The primary responsibility of this position is to provide assistance to the KGCOE Associate Dean for Graduate Studies and Research and to the Program Assistant of the KGCOE PhD Programs.


Essential Functions

Strong organizational skills while working on departmental administrative tasks which may include ordering supplies, cash handling, implementation of new procedures, special projects and day-to-day operations. There is a lot of interaction with various faculty members and PhD students.


Skills Required

Microsoft Office (Word, Excel, PowerPoint) Punctual and dependable Confidentiality


Skills Preferred

General knowledge of accounting practices Oracle Previous office experience


To Apply Contact:Lisa Zimmerman
PhoneNot AvailableTTYNot Available
Emaillazeen@rit.eduDepartmentKGCOE PhD Engineering
Job Number638301

Senior Student Assistant

Wage8.50DaysMonday-Friday
Hours a Week20HoursFlexible, Between 8:30a-5p
Start Date9/1/2014Post Date7/24/2014

Information

Position Summary

To assist the Gift Office and Annual Giving and Donor Serviceteam with ongoing work related to gift processing and information maintenance. This will include maintanence of donor physical records, online donor information and giving updates, gift auditing, document scanning and assisting with implementing new procedures for accurate and efficient information handling. Specific duties will include filing, receipt running, scanning, data entry, running reports, assisting with mailings and other clerical duties on a daily basis. Also responsible for making campus-wide deliveries which include materials to Faculty and Staff and to other development Officers. Helps to provide support for staff assistants and program coordinator when asked.


Essential Functions

Dependable Enrolled in bachelor's or masters degree program, preferable in Business, Communication and Media Technologies, Professional and Technical Communication or English Excellent organizational and interpersonal skills, with the ability to pay keen attention to detail. Demonstrated knowledge of MS operation systems, MS Word, Excel and PowerPoint Strong writing and verbal communication skills Ability to handle multiple tasks and meet critical deadlines Be self-motivated and a self-starter


Skills Required

Demonstrated knowledge of electronic and web communication a plus Demonstrated knowledge of MS Access a plus


To Apply Contact:Sara Daly
PhoneNot AvailableTTYNot Available
Emailscddar@rit.eduDepartmentDevelopment and Alumni Relations
Job Number940503

Student Administrative Position

Wage8.30DaysMonday-Friday
Hours a Week20HoursBusiness Hours
Start DateASAPPost Date7/16/2014

Information

Position Summary

A part-time student position to assist the Vice President for Research Office with special projects, day-to-day operations, and direct support for division Directors. Duties include data analysis, preparations of reports and presentations, general administrative clerical support. ***TO APPLY: Please send resume and cover letter to Daniel Goebert at djgvpr@rit.edu.***


Essential Functions

Departmental administrative tasks, and OVPR clerical support. Data gathering, processing, and analysis. Preparations of presentations and reports.


Skills Required

Advanced knowledge of Microsoft Office products (i.e. Word, Excel, and Powerpoint)


Skills Preferred

Knowledge of accounting practices, Oracle, and use of image processing software (i.e. Adobe Photoshop)


To Apply Contact:Daniel Goebert
PhoneNot AvailableTTYNot Available
Emaildjgvpr@rit.eduDepartmentOffice for the Vice President for Research
Job Number624509

Center for Detectors Executive Assistant

Wage$10.00DaysMonday-Friday
Hours a Week20-40Hours8:30am-5pm
Start DateASAPPost Date6/16/2014

Information

Position Summary

Will ONLY consider second-year or third-year students having a 3.0 GPA or higher and who seek to stay in this job for at least one year. The successful applicant must be a U.S. Person as defined by 8 USC 1324b(a)(3), or have the ability to obtain the appropriate license to comply with the US Export Control Laws. This position requires at least some hours of work every day of the week and mandatory attendance at a meeting every Monday at 9:00 am. The Center for Detectors Executive Assistant will: complete basic account reconciliations utilizing Excel and Oracle applications, generate purchase requests in Oracle, run Oracle grant statements and utilize data to send monthly standardized correspondence. Further tasks may include: preparing reports, developing marketing and communications plans, developing graphics design, handling information requests, performing clerical functions, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, purchasing, entering information into Oracle, web site editing, delivering mail, etc. For a description of the Center, see http://ridl.cfd.rit.edu/. ***To apply, email a resume, unofficial transcript, and three names of professional references to admin@cfd.rit.edu.*** The Center for Detectors designs, develops, and implements new advanced sensor technologies through partnership with academic researchers, industry engineers, government scientists, and university/college students. Currently, the Center has approximately a dozen funded projects funded by a range of sponsors, including NASA and NSF. The detectors that are being developed in the Center cover an immense range of diverse applications, including astrophysics, biomedical imaging, Earth system science, and inter-planetary space travel.


Essential Functions

Completing tasks on schedule, ordering lab components, mailing packages, documenting work, other tasks listed in position summary.


Skills Required

High level of personal responsibility. Excellent mastery of Microsoft Word, Excel and PowerPoint. Superb email etiquette. Excellent verbal communication skills, especially on the phone. Ability to assist others. A technical background is preferred, especially in any of the following areas: VHDL programming, IDL, electrical engineering, marketing, communications, graphics design.


To Apply Contact:Don Figer
PhoneNot AvailableTTYNot Available
Emailadmin@cfd.rit.eduDepartmentCenter for Detectors
Job Number670516