Summary of Federal Laws Relating Colleges and Universities By Month

January
  • Higher Education Act of 1965 as amended (See also, July)
    (20 U.S.C. § 1011f)
    By January or July 31 of each year, whichever is sooner depending on the time of the gift, a postsecondary institution must file a disclosure report about ownership or control by, or contracts with or gifts from foreign sources. The institution shall file a disclosure report with the Department of Education for gifts and contracts of $250,000 or more received within a calendar year.
  • Tuition Payment Credit Reporting Requirements
    (26 U.S.C. § 6050S; 26 CFR 1.6050S- 2T)
    An institution or insurer must furnish a statement to each individual for whom it is required to file a Form 1098-T, on or before January 31 of the year following the calendar year in which payments were received, or amounts were billed, for qualified tuition and related expenses, or reimbursements, refunds, or reductions of such amounts were made.
  • Student Loan Interest Reporting
    (26 U.S.C. § 6050S; 26 CFR 1.6050S-3 and 26 CFR 1.6050S-4T [see 67 Fed. Reg. 20901 final and temporary regulations])
    Under I.R.C. § 6050S lenders, including most colleges and universities that participate in the Perkins Loan Program or operate institutional loan programs, must report student loan interest payments to the IRS. This is done by filing Form 1098-E, which must be filed with the IRS on or before February 28, or March 31 if filed electronically. The required statement to all persons who made student loan interest payments must be sent to the payor on or before Jan. 31 of the year following the calendar year in which the interest payments were received. The statement may simply be a copy of Form 1098-E.
  • The Controlled Substances Act of 1970
    (21 U.S.C. 827; 21 CFR § 1304.33)
    Reporting obligations for those registered to manufacture and distribute controlled substances. By Jan. 15th of every year, file reports with data on the stocks of each controlled substance on hand by close of business on Dec. 31 of prior year. Manufacturing transaction reports are also to be filed by Jan. 15th for prior calendar year.
    Acquisition/Distribution reports shall be filed every quarter not later than the 15th day of the month succeeding the quarter for which it is submitted.
  • Program Participation Agreements and IPEDS
    (20 U.S.C. § 1094(a)(17); 34 C.F.R. § 100.6; 29 C.F.R. §§ 1602.48-50)
    As part of the program participation agreements signed in connection with financial aid, an institution must complete surveys conducted as a part of the Integrated Postsecondary Education Data System (IPEDS) or any other Federal postsecondary institution data collection effort, as designated by the Secretary, in a timely manner and to the satisfaction of the Secretary. Filing the required IPEDS forms also fulfills certain reporting requirements under Titles VI and VII and the ADA. See the IPEDS summary of HEO changes in Reporting for IPEDS 2009-2010.
  • Internal Revenue Code: W-2 Forms
    (26 CFR § 31.6051-1)
    By Jan. 31 of the year succeeding the calendar year in which wages were paid to an employee, the employer must furnish the tax return copy and the employee's copy of Form W-2.
  • Animal Welfare Act: Report by Licensees
    (9 CFR § 2.7)
    Each year, within 30 days prior to the expiration date of his or her license, a licensee shall file an application for license renewal and annual report. See the Animal Welfare Act page for specifics.
  • Internal Revenue Code 1099R Forms
    Due January 31st.
February
  • Occupational Safety and Health Act of 1970 (OSHA)
    (29 U.S.C. § 654; 29 CFR 1904.32)
    Employers with 11 or more employees must post, from February 1 to April 30, a summary of the total number of job-related injuries and illnesses that occurred in the prior calendar year. Employers are also required to post the annual totals of the information contained on the right-hand portion of OSHA Form 300, "Log and Summary of Occupational Injuries and Illnesses." The form is to be displayed wherever notices to employees are usually posted.
  • Tuition Payment Credit Reporting Requirements
    (26 U.S.C. § 6050S; 26 CFR 1.6050S- 2T)
    Form 1098-T must be filed with the IRS by February 28 (or March 31, if filed electronically) of the year following the calendar year during which payments were received. The proposed regulations requiring filing Forms 1098-T on magnetic media impose no additional