Chart of Accounts

Segment Value Listings

The general ledger accounting number, stored in an accounting flexfield in the Oracle database, is comprised of twenty-four digits, and six segments as listed below. To see a report listing the values for each segment, click on the segment name and log in using your Oracle userid and password.

 
2
 
 
5
 
 
5
 
 
2
 
 
5
 
 
Program
5
 
 
24
 
 

 

If you encounter difficulty exporting this data to Excel, click here for assistance. 

If you have questions regarding this information, or any other questions regarding the Chart of Accounts, send an e-mail message to Accounting at acctg@rit.edu or call (585) 475-2237.

The account number has 24 numeric characters and is structured as follows: 

 

Entity

01
RIT
 
 
05
RIT - Endowment
 
 
06
RIT Venture Fund
 
 
09
Agency
 
 
19
RIT Inn & Conference Center, LLC
 
 
24
RIT Campus Club
 
 
30
RIT Croatia (USA)
 
 
31
RIT Croatia (Croatia)
 
 
40
RIT Global Delivery Corporation
 
 
70
Center for Media, Arts, Games, Innovation & Creativity (MAGIC)
 
 
  • Two digit numeric segment

Department

  • Five digit numeric segment; segment values must be greater than 00000
  • Grant & Contract Principal Investigators have been assigned a unique department number within their base department (XXX50-XXX59). For example, all grants/contracts for PI number one in department 67900, will be assigned to department 67950. PI number 2's grants/contracts will be assigned to department 67951 etc.

Object

  • Five digit numeric segment
  • The object code segment values can be expanded to give departments more flexibility. For example the base number for office supplies is 73150. The office supply object code was expanded by adding digits 1through 9 to the end of the object code. (73151-office supplies-A, 73152-office supplies-B, etc.). The other income object code 59000 has also been expanded (59001-other income-group A, 59002-other income-group B). This is not an automatic process. Please contact Accounting (acctg@rit.edu) to request that a particular object code be expanded.
  • Object code types:

     
    Assets
    00001-29999
     
     
    Liabilities
    30000-39999
     
     
    Revenue
    50000-69999
     
     
    Expenses
    70000-99999
     
     
     
  • Certain Projects may only use certain revenue or expense object codes:

     
    Gifts
    Credit 54100-54299, Gift Revenue Object Codes
     
     
    Scholarships
    Debit 82000-82011 Student Scholarship & Tuition Remission Object Codes
     
     
    Grants
    Credit 52000-52150, Appropriation Revenue Object Codes
     
     
    Special Projects & Designated Funds
    May not use Permanently Restricted Revenue Object Codes
     
     
    Endowment Earning Accounts
    Credit 57350, Endowment Distribution Revenue Object Code
     
     
  • Only the Accounting or Budget Department is allowed to process journal entries using Transfer (63000-63199) and Capital Equipment (16200-16250) object codes. If you require that a journal entry be processed using one of these object codes, please send a memo to the appropriate department requesting the entry.

Functional Expense Category (FEC)

  • Two digit numeric segment used to track Revenue & Expense by functional Category.
  • Assets & Liabilities (object codes 00001-39999): FEC = 00
  • Revenue & Expenses (object codes 50000-99999): FEC > 00
  • Agency Project's (90000-99999): FEC = 00
  • Tuition accounts, (object codes 50000-50910): FEC 10 - Instruction
  • The FEC for each department's operating account is defined in the system. For example, if the department's function is "Instruction", the FEC is 10. If any FEC other than 10 is entered, an error message will display on the screen.
  • Scholarship projects, (projects 20000-24999, 60000-69999): FEC 10 - Instruction
  • Auxiliary Departments: FEC 40
  • The only accounts that should be using the 30 FEC are those departments or projects whose function is "Student Services"
  • The 80-89 FEC range is for Non-Operating revenue and expense transactions.
     
    10
    Instruction
     
     
    15
    Research
     
     
    20
    Public Service
     
     
    25
    Academic Support
     
     
    30
    Student Services
     
     
    35
    Institutional Support
     
     
    40
    Auxiliaries Enterprises
     
     
    45
    Independent Organizations
     
     
    50
    NTID Allocable
     
     
    51
    RIT Allocable
     
     
    55
    ITS
     
     
    60
    Operation & Maintenance
     
     
    80
    Non-Oper Investment Return
     
     
    81
    Non-Oper Net Assets Released from Restrictions
     
     
    82
    Gifts for Long Term Assets
     
     
    83
    Government Grants & Contracts for Long-Term Assets
     
     
    84
    Postretirement Benefit Expense
     
     
    85
    Beneficiary Payments & Change in Value of Deferred Giving Arrangements
     
     
    86
    Changes in Value of Interest Rate Swap Agreement
     
     
    87
    Non-Oper Other
     
     
    88
    Plant Equipment Clearing Account
     
     

Project

  • Five digit numeric segment
  • Project ranges:

     
    Operating
    00000-09999
     
     
    NTID Fed. Funded Oper. Projects
    01999-02020
     
     
    NTID Non-Fed. Funded Oper. Projects
    03009-03020
     
     
    Special Projects
    10000-14999
     
     
    Designated Funds
    15000-19999
     
     
    Scholarship Gifts
    20000-24999
     
     
    Other Gifts
    25000-27999
     
     
    Plant Gifts
    28000-29999
     
     
    Federal Grants
    30000-31899
     
     
    ARRA / RGH Grants
    31900-31999
     
     
    CIMS Federal Grants
    32000-32999
     
     
    State Grants
    33000-34999
     
     
    CIMS State Grants
    35000-35999
     
     
    Private Grants
    36000-38999
     
     
    CIMS Private Grants
    39000-39999
     
     
    Loan Projects
    40000-49999
     
     
    Endowment Projects
    50000-59999
     
     
    Scholarship Endowment Earning Projects
    60000-69999
     
     
    Other Endowment Earning Projects
    70000-79999
     
     
    Plant Projects
    80000-89999
     
     
    Agency / Student Organization Projects
    90000-99999
     
     
    Grant Sub-Projects
    A0000-B9999
     
     
    Grant Cost Share Projects
    C0000-C9999
     
     
    Grant Sub-Projects
    D0000-J9999
     
     
    Participant Support Projects
    P0000-P9999
     
     
     
  • Capital equipment accounts: project number of 84200.
  • There are two unique project number ranges used to represent NTID’s Operating accounts – the NTID Federally Funded Operating project range, 01999-020XX, and the NTID Non-Federally Funded Operating project range, 03009-030XX. The last two digits of these project numbers change annually at the beginning of NTID's fiscal year (October 1 – September 30). These projects are used to track NTID expenditures by fiscal year. Each year the project number changes on October 1st to coincide with the new fiscal year (i.e., FY 2009 – Project 02009 and Project 03009). For more information about accounting for Federal and Non-Federal Funds, refer to the information on the Controller's Office web page.

Cross-validation rules have been set up in the ledger to ensure that only valid/allowable combinations can be set up. This ensures the accuracy of the University’s external financial reporting. If a cross-validation rule is violated, an online error message will appear on the user's tool bar and the user will not be able to complete the transaction until the error has been corrected. If you encounter this type of error, call Accounting at (585) 475-2237 for assistance.