Accounting
| Form Name | Use | Questions |
|---|---|---|
| Budget Entry | To move budget dollars from one account to another. | (585)475-2297 |
| Oracle Financial Applications Access Request | To gain access to on-line capabilities, in the General Ledger, AR, AP, Procurement, Fixed Assets and Payroll Financial modules, for inquiry, reporting, journal entries and payroll distribution reports. | (585)475-2237 |
| Journal Entry |
To make correcting entries to general ledger accounts. Note: To process transfers and to make corrections to capital equipment object codes, complete a paper form. |
(585)475-2375 (585)475-2237 |
| Pro Card Review/Certification Form | Must be attached to your monthly Procurement Card statement & returned to Accounting. | (585)475-4491 |
| Procurement Card Application | To apply for an RIT Procurement Card. | (585)475-4491 |
| Procurement Card Change | To make a name change, account change or a limit change to an existing procurement card. | (585)475-4491 |
| Procurement Card Monthly Log | Monthly log for tracking Procurement Card purchases. | (585)475-4491 |
| Procurement Card Loss | To report a stolen or lost procurement card. | (585)475-4491 |
Accounts Payable
| Form Name | Use | Questions |
|---|---|---|
| Cellular Reimbursement Justification | To be completed each fiscal year in support of a cell phone reimbursement request by providing a detailed explanation of the reason (e.g., business purpose) an employee requires a cell-phone/PDA to conduct RIT business outside of regular business hours. | (585)475-2418 |
| Delegation of Approval Authority Certificate | To provide new or updated signature authority for employees authorized to approve Invoice Payment Forms, Travel Expense Reports, and Purchase Orders. | (585)475-4900 |
| Direct Deposit Authorization AP | To authorize the direct deposit of a reimbursement into an employee's checking or savings account. | (585)475-7221 |
|
GRA Payment Request (Semesters) |
To request stipend payments for Graduate Research Assistants | (585)475-4905 |
| Invoice Payment | Payments to vendors for items not purchased on a purchase order. Travel cash advances for RIT employees. Travel reimbursements for non-RIT employees. Cash advances > $50.00 |
(585)475-4900 |
| Mileage Reimbursement Worksheet | To calculate amount due to traveler (student or non-RIT employee) for use of personal automobile for business travel. Attach to Invoice Payment Form for reimbursement. (To reimburse an employee for mileage, use RIT Expense Reimbursement Application.) | (585)475-4900 |
| Participant Agreement and Payment Request Form | Used to document the participant's understanding and agreement with the program requirements, conditions applicable to their participation, and to process participant stipend/subsistence allowance payments. | (585)475-4905 |
| Pre-Approval to Engage Independent Contractor Services | Used to initiate independent contractor services. This is the pre-approval form and it must be submitted and approved by accounts payable before the services are received. | (585)475-2418 |
| Reconciliation Form for Payments Made to Human Subject | Used to reconcile payments made to human subjects. To request an advance for funds use an Invoice Payment Form. | (585)475-4900 |
| Request for Taxpayer Identification Number & Certification (Form W-9) | To request for taxpayer identification number & certification. | (585)475-4900 |
| Statement for Services Performed Outside the United States | To certify country location of work performed by the payee for tax withholding purposes. | (585) 475-5582 |
| Statement of Citizenship | To determine whether or not the payee is a U.S. Citizen for tax withholding purposes. | (585) 475-5582 |
| Travel Expense | Reimburse employees for travel related expenses involving airline travel or an overnight stay. | (585)475-7221 |
| Travel Expense (Non-Employee) | Reimburse non-employees for travel related expenses involving airline travel or an overnight stay. | (585)475-4900 |
| Supplier Setup | Setup vendors/suppliers not yet in Oracle. | (585)475-2381 |
| Wire Payment Form | Request to wire payment directly to payee bank account, usually restricted to foreign individuals/vendors. | (585)475-4900 |
Fixed Assets
| Form Name | Use | Questions |
|---|---|---|
| Property Removal | To be presented upon request when removing asset from RIT. | (585)475-4933 |
| Property Control Additions / Deletions / Changes | To inform Property Control of the change in status of an asset. | (585)475-4933 |
| RIT Capital Equipment Fabrication Request | To advise/receive authorization from Property Control to fabricate a piece of capital equipment. | (585)475-4933 |
Payroll
| Form Name | Use | Questions |
|---|---|---|
| Additional Payment | To process payments to employees for work over and above base salary. | (585)475-2381 (585)475-2382 |
| Authorized Signature for Additional Payment | To record signatures of authorized approvers for Additional Payment forms processed through the Payroll Office. | (585)475-2381 (585)475-2382 |
| Correction/Change of Address | To allow student employees, faculty, and staff to correct or change their address in the payroll system. Students must also update their address in SIS in order for the change to be permanent. | (585)475-2381 (585)475-2382 |
| Cellular Phone & Internet Service Allowance | To request a taxable allowance for an employee to defray the cost of home internet and/or cellular phone service used for business purposes. | (585) 475-2381 |
| Direct Deposit | To sign-up, change or cancel direct deposit of payroll check. | (585)475-2381 (585)475-2382 |
| Employee Action | To initiate any action regarding RIT faculty and staff employees (non-student) such as hire, termination, change in status, rate increase, new salary distribution, etc. | Human Resources |
| Gifts Given Form | To report gifts (tangible or cash equivalent) to employees, students, and non-employees. | (585)475-2418 |
| Federal Form W-4 | To claim federal tax exemptions. | (585)475-2381 (585)475-2382 |
| Kronos Security Access | To set up Kronos departmental users in Kronos Automated Time and Attendance System | (585)475-2381 (585)475-2382 |
| Margaret House Deduction | To set up or cancel payroll deductions for Margaret House | (585)475-2381 (585)475-2382 |
| Moving Expense with Instructions | To apply for compensation for expenses incurred during moving. | (585)475-5580 |
| NY IT-2104 | To claim state tax exemptions | (585)475-2381 (585)475-2382 |
| Payroll Change Form | To initiate any payroll adjustments for earnings or pay codes for a prior pay-period. | (585)475-5984 |
| Payroll Savings Bond | To set up, change or cancel payroll deductions for savings bonds. | Human Resources |
| Reserved Parking Salary Reduction Authorization | To authorize pre-tax salary deduction from your paycheck for the purchase of an RIT Reserved Parking Permit | Human Resources |
| Tiger Bucks | To set up payroll deductions for RIT debit card. | (585)475-2381 (585)475-2382 |
| Timecard Change Form | When adding a punch, or changing an existing punch in a CURRENT pay period. | (585)475-5984 |
| Time Sheet | The RIT Time sheet. | (585)475-2381 (585)475-2382 |
Other Areas
| Form Name | Use | Questions |
|---|---|---|
| Deposit ID | To deposit funds into an RIT general ledger account. | (585)475-2375 (585)475-2237 |
| Digital Den Chargeback | To place departmental orders at Digital Den | (585) 424-6766 |
| Java Wally's Chargeback | To place catering orders for Java Wally's. | (585)475-4770 |
| NTID Government Travel Card Forms | To apply for a Government Travel card (NTID employees only) | (585)475-4491 |
| Grant Procurement Approval | For a PI to approve a purchase made on a departmental procard. | (585)475-7762 |
| Petty Cash | To reimburse students for small dollar business expenditures less than $50.00. Please order forms from the HUB. | (585)475-2375 (585)475-2237 |
| RIT Photo Store Chargeback | To place departmental orders at the RIT Photo Store | (585)475-2505 |
| Student Employment Hire | To initiate action to hire an RIT student. | SEO |
| Student Employment Payroll Change | To initiate student changes for merit increases, account number changes, rate changes for co-ops, extension of employment and date, re-class of title, etc. | SEO |
Travel
| Form Name | Use | Questions |
|---|---|---|
| Invoice Payment Form & Instructions | ||
| Moving and Relocation Expense Form | ||
| Travel Expense Report & Instructions | ||
| Major Metropolitan Cities | ||
| Travel Expense (Non-Employee) |