Forms

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Accounting

Accounts Payable

Accounts Receivable

Fixed Assets

Payroll

Other Areas

Travel

Accounting

To move budget dollars from one account to another.
To make correcting entries to general ledger accounts.
(585) 475-2297
 
 
Note: To process transfers and to make corrections to capital equipment object codes, complete the Excel template and send to postmyje@rit.edu.
(585) 475-2237
 
 
To gain access to on-line capabilities, in the General Ledger, AR, AP, Procurement, Fixed Assets and Payroll Financial modules, for inquiry, reporting, journal entries and payroll distribution reports.
(585) 475-2237
 
 
Procurement Card cardholder agreement form.
(585) 475-4491
 
 
To request information on an item on a PNC statement.
(585) 475-4491
 
 
To request a change to a ProCard's name, account number or limit.
(585) 475-4491
 
 
Must be attached to your monthly Procurement Card statement & returned to Accounting.
(585) 475-4491
 
 
Monthly log for tracking Procurement Card purchases.
(585) 475-4491
 
 
To apply for an RIT Procurement Card for a department or individual.
(585) 475-4491
 
 
PNC Travel Card cardholder Agreement form.
(585) 475-4491
 
 
To apply for an RIT Travel Card for an individual.
(585) 475-4491
 
 

Accounts Payable

To be completed each fiscal year in support of a cell phone reimbursement request by providing a detailed explanation of the reason (e.g., business purpose) an employee requires a cell-phone/PDA to conduct RIT business outside of regular business hours.
(585) 475-2418
 
 
This process is completed online in Oracle Self-Serve. To provide new or updated signature authority for employees authorized to approve Invoice Payment Forms, Travel Expense Reports, and Requisitions, follow these instructions.
(585) 475-4900
 
 
To authorize the direct deposit of a reimbursement into an employee's checking or savings account.
(585) 475-7221
 
 
To request stipend payments for Graduate Research Assistants.
(585) 475-4905
 
 
Payments to vendors for items not purchased on a purchase order.
Travel cash advances for RIT employees.
Travel reimbursements for non-RIT employees. Cash advances > $50.00
(585) 475-5580
 
 
To calculate amount due to traveler (student or non-RIT employee) for use of personal automobile for business travel. Attach to Invoice Payment Form for reimbursement. (To reimburse an employee for mileage, use RIT Expense Reimbursement Application.)
(585) 475-5580
 
 
Used to document the participant's understanding and agreement with the program requirements, conditions applicable to their participation, and to process participant stipend/subsistence allowance payments.
(585) 475-4905
 
 
Used to initiate independent contractor services. This is the pre-approval form and it must be submitted and approved by accounts payable before the services are received.
(585) 475-2418
 
 
Used to reconcile payments made to human subjects.
To request an advance for funds use an Invoice Payment Form.
(585) 475-2418
 
 
To request for taxpayer identification number and certification.
(585) 475-2418
 
 
To certify country location of work performed by the payee for tax withholding purposes.
(585) 475-5582
 
 
To determine whether or not the payee is a U.S. Citizen for tax withholding purposes.
(585) 475-5582
 
 
Setup vendors/suppliers not yet in Oracle.
(585) 475-4900
 
 
Reimburse employees for travel related expenses involving airline travel or an overnight stay.
(585) 475-7221
 
 
Reimburse non-employees for travel related expenses involving airline travel or an overnight stay.
(585) 475-7221
 
 
Request to wire payment directly to payee bank account, usually restricted to foreign individuals/vendors.
(585) 475-2418
 
 

Accounts Receivable

To request a credit memo, adjustment or a write off of an invoice in the Oracle Accounts Receivable system.
(585) 475-5452
 
 
To request a customer set up/update/revisions in the Oracle Accounts Receivable system.
(585) 475-5452
 
 

Fixed Assets

To inform Property Control of the change in status of an asset.
(585) 475-4933
 
 
To be presented upon request when removing asset from RIT.
(585) 475-4933
 
 
To advise/receive authorization from Property Control to fabricate a piece of capital equipment.
(585) 475-4933
 
 

Payroll

Additional Payment
This is an Oracle Online Application

To process payments to exempt (salaried) employees for work over and above base salary.

Additional payments may be made to non-exempt (hourly) employees for extra effort, spot award or job related prize only.

(585) 475-4905
 
 
To allow student employees, faculty, and staff to correct or change their address in the payroll system. Students must also update their address in SIS in order for the change to be permanent.
(585) 475-2381
(585) 475-2382
 
 
To request a taxable allowance for an employee to defray the cost of home internet and/or cellular phone service used for business purposes.
(585) 475-2381
 
 
To request a taxable allowance for Finance & Administration employees to defray the cost of cellular phone service used for business purposes.
(585) 475-2381
 
 
To sign-up, change, or cancel direct deposit of payroll check.
(585) 475-2381
(585) 475-2382
 
 
To initiate any action regarding RIT faculty and staff employees (non-student) such as hire, termination, change in status, rate increase, new salary distribution, etc.
Human Resources
 
 
To report gifts (tangible or cash equivalent) to employees, students, and non-employees.
(585) 475-2418
 
 
To claim federal tax exemptions.
(585) 475-2381
(585) 475-2382
 
 
To set up Kronos departmental users in Kronos Automated Time and Attendance System.
(585) 475-2381
(585) 475-2382
 
 
To set up or cancel payroll deductions for Margaret House.
(585) 475-2381
(585) 475-2382
 
 
To apply for compensation for expenses incurred during moving.
(585) 475-5582
 
 
To claim state tax exemptions.
(585) 475-2381
(585) 475-2382
 
 
Oracle Online Payroll Change Request
This is an Oracle Online Responsibility accessed under:  https://mybiz.rit.edu
For students and co-op employees only. To initiate payroll adjustments for missed hours in a prior pay period.
(585) 475-4905
 
 
To initiate payroll adjustments for earnings or pay codes for a prior pay period for an RIT non-exempt hourly staff member.
(585) 475-5984
 
 
To set up, change, or cancel deductions for savings bonds.
Human Resources
 
 
This is an online application and may be viewed by clicking here.
Parking Office
 
 
This is an online application. You may choose payroll deduction or add a lump sum via credit card.
(585) 475-2381
(585) 475-2382
 
 
When adding a punch or changing an existing punch in a CURRENT pay period.
(585) 475-5984
 
 
The RIT Time sheet.
(585) 475-2381
(585) 475-2382
 
 

Other Areas

Deposit ID
To deposit funds into an RIT general ledger account.
(585) 475-2375
(585) 475-2237
 
 
To place departmental orders at the Digital Den.
(585) 424-6766
 
 
For a PI to approve a purchase made on a departmental procard.
(585) 475-7762
 
 
To place catering orders for Java Wally's.
(585) 475-4770
 
 
NTID Government Travel Card Forms
To apply for a Government Travel card (NTID employees only).
(585) 475-4491
 
 
Petty Cash
To reimburse students for small dollar business expenditures less than $50.00. Please order forms from the HUB.
(585) 475-2375
(585) 475-2237
 
 
To place departmental orders at the RIT Photo Store.
(585) 475-2505
 
 
Student Employment Hire
To initiate action to hire an RIT student.
 
 
Student Employment Payroll Change
To initiate student changes for merit increases, account number changes, rate changes for co-ops, extension of employment and date, re-class of title, etc.
 
 

Travel