Six benefit rates have been approved by the US Department of Health and Human Services, RIT's cognizant federal agency, for use during fiscal year 2012. The rates are based upon prior year's actual benefit expenses, as well as anticipated rate increases for certain benefits such as health insurance during the current fiscal year. Refer to information below to determine which salary types are included in each salary pool.
The following benefit rates are in effect from 7/1/2011 - 6/30/2012.
|Salary Pool||FY 2012 Benefit Rate|
|RIT Full-time & Part-time Regular||36.9%|
|RIT Part-time Other||8.2%|
|NTID Full-time & Part-time Regular||39.0%|
|NTID Part-time Other||8.6%|
|Federal Full-time Regular||30.3%|
|Federal Part-time Other||8.6%|
- All benefits are included in the RIT and NTID full-time rates, including employee and dependent tuition waivers.
- Since part-time regular employees (20 or more hours per week) are entitled to receive many of the same benefits as regular full time employees, the full-time benefit rate is applied.
- The Government rates apply to employees (both RIT and NTID) whose salaries are charged to federal government grants and contracts. The full-time rate does not include dependent tuition waivers, since they are an unallowable expense (OMB A-21).
- The RIT full-time rate is applied to employees in the full-time rate pool whose salaries are charged to state and private grants and contracts.
The benefit rates are renegotiated with the federal government annually based upon actual benefit expenses incurred in a prior fiscal year. Any difference between the calculated rate and the actual cost for the base period will be reflected in the new rate. For example, if actual expenses incurred in fiscal year 2011 are less than the estimated amount, the rate for the following fiscal year's rate (2013) may be lower.
Each month, after all payrolls for the period have been posted to the general ledger, Accounting runs a process to calculate total benefit expenses (total wages paid to all employees, by department, in each salary pool multiplied by the appropriate fringe benefit rate). This amount is charged to each department's "benefits-pooled expenses", object code 72050, and is reflected on the monthly department statement or project statement.
When processing journal entries to move salary expenses from one department to another, do not move benefit expenses. When the benefit allocation is run during the month-end closing process, the benefit expense will be recalculated based upon the total salary expenses for the period.
Salary Types Groupings for Benefit Rate Calculation
Full-time Rate Pool
RIT (36.9% rate), NTID (39.0% rate), Federal Grants (30.3% rate)
|Object Code||Full-Time Salary Description|
|70100||Academic Admin (Ranked Faculty)|
|70150||Tenured/Tenure Track Faculty|
|70250||Educational Development Faculty|
|70300||Visiting Faculty Full-time|
|70325||Non-Tenure Track Faculty|
|70350||Post Doctoral Professional|
|70450||Technical, Clerical, Secretarial|
|70500||Maintenance, Food Service & Security|
|70600||Regular Admin/Professional Part-Time|
|70610||Hourly Part-Time Admin/Prof - Salaries|
|70750||Technical, Clerical, Secretarial Part-time|
|70800||Maintenance, Food Service & Security Part-time|
|70820||Ext P/T Hourly Admin/Prof - Salaries|
|70825||Extended Part-time Salaried Admin/Prof - Salaries|
|70830||Extended Part-Time Visiting Faculty|
|70835||Extended Part-Time Educational Development|
|70840||Extended Part-Time Technical, Clerical, Secretarial|
|70845||Extended Part-Time Maintenance, Food Service, Security|
Note: the Government rate (30.3%) will be applied to RIT & NTID employee salary expenses in the full-time rate pool charged to federal funded grants and contracts.
Part-time Rate Pool
RIT (8.2% rate), NTID (8.6% rate), Federal Grants (8.6% rate)
|Object Code||Part-time Salary Description|
|70555||Faculty Course Overload|
|70650||Visiting Faculty Part-Time|
|70900||Regular Professional Staff Special Assignment|
|70925||Faculty Special Assignment|
|70950||Regular Hourly Special Assignment|
|70955||Severance (Professional & Hourly)|
|70975||One-Time Comp Payment|
|71010||Living Allowance - Salaries|
|71020||Telecomm Allowance - Salaries|
Both RIT (0%) & NTID (0%)
|Object Code||Student Salary Description|
|71125||Other Graduate Assistant Hourly|
|71130||Graduate Assistant Hourly|
|71135||Graduate Grading Assistant|
|71140||Graduate Technical Assistant|
|71145||Graduate Teaching Assistant|
|71155||Graduate Assistant Awards|
|71200||Undergraduate Teaching Assistant|
|71350||Federal Work Study|
|71400||Off-Campus Community Service FWS|
|71450||On-Campus Community Service FWS|