Supervisor Quick Reference Sheet

Access an Employee's Timecard

From any Genie double click the employee's name to view their timecard.

Add a Punch
  1. In the Timecard Editor, click on the cell where you want to add a punch.
  2. Key in the time and press the Enter key to record the punch.
    Note: You do not need to key the 
Delete a Punch
  1. In the Timecard Editor, click on the cell that contains the punch you want to delete
  2. Press the delete key on your keyboard
Edit a Punch

Click on the cell that contains the punch to edit, and edit the desired data.

Add a Pay Code Edit
  1. Within the Timecard editor, in the column titled "Pay Code" click in the cell that aligns with the desired date
  2. Select the Pay Code from the drop down list.
  3. Select the "Amount" column and enter an amount in the format indicated.
Override a Lunch Deduction
  1. For the date you want to override the lunch deduction, right click on the In or Out punch and select Edit Punch
  2. Click the drop down list arrow in the Override field and select one of the following:
    • Employees with 30 minute lunches: Cancel: 30 Deduct, 5 Hr. Min. at 4.5
    • Employees with 60 minute lunches: Cancel: 60 Deduct, 5 Hr. Min. at 4.5
  3. Click on OK.
Sign-Off a Timecard by Employee
  1. Select the employee's Previous Period timecard
  2. From the timecard editor, select the "Approvals and then select the "Sign-off"
  3. The timecard is now signed off and no further change can be made. The timecard's background color is light gray.
Sign-Off a Timecard by Group Edits

Warning: The Group Edits feature is a very useful tool, however if you are not careful with its use, you can easily apply a change to many employee records, which can be difficult to undo. If you are not sure of what you are doing, you can always call for help!

  1. Select the "Timekeeper" Genie from the left tool bar.
  2. Select "Kronos Sign-off Day"
  3. Highlight the people that you wish to sign off.
  4. Click "Approvals" from the menu bar.
  5. Click "Sign Off" and everyone highlighted will be signed off. Their timecards will turn light gray once they are signed off and can no longer be edited.
Remove Timecard Sign Off

Please contact the Payroll Department to remove a sign off.

Using the HyperFind Query Option
  1. Select a Genie that you would like to use a HyperFind query in.
  2. At the top of the screen, in the "show" drop down menu select a predefined query or create your own by selecting "edit ad hoc" from the bottom of the list.
  3. Select the desired timeframe from the "Time Period" drop down menu.
  4. Click on "Refresh" to update the view.
Running a Missed Punches Report
  1. Select the "Reports" Genie from the left tool bar.
  2. Click the + next to "Detail Genie"
  3. Select "Exceptions" from the drop down list.
  4. Select "Set Options" tab.
  5. Under Options, select "Exceptions"
  6. Two windows will appear, "Available" and "Selected". Click "Remove All" inbetween the windows.
  7. Select the Missed Punch options and select "Add" to put them back into the selected window.
  8. Select the correct HyperFind Query from the top of the window.
  9. Select the correct time period from the drop down menu at the top of the window.
  10. Click "Run Report" from the menu bar.
  11. Occasionally click "Refresh Status" from the "Check Run Status" tab to see the status of the report.
  12. To view the report, double click the report once the report has a "Complete" status.

Note: To simply view if an employee has a missed punch for the previous pay period, select the "Timekeeper" Genie and select "Kronos Sign-Off Day". The column of missed punches will have a check mark if that employee is missing a punch. The time period can be changed to any of the options in the drop down menu.

Create a Punch Detail Report
  1. Select the "Reports" Genie from the left tool bar.
  2. Click the + next to "Timecard"
  3. Select "Time Detail" from the drop down list.
  4. Select a HyperFind Query to use from the top of the window.
  5. Select the correct time period from the top of the window.
  6. Click "Run Report" from the menu bar.
  7. Occasionally click "Refresh Status" from the "Check Run Status" tab to see the status of the report.
  8. To view the report, double click the report once the report has a "Complete" status.

Note: To simply view the time detail report from the timecard, select "Audits" tab below the timecard. Change the "Filter rows by Type" drop down menu to your choice. The selected will appear in the lower window.

Create an Exception Report
  1. Select the "Reports" Genie from the left tool bar.
  2. Click the + next to "Detail Genie"
  3. Select "Exceptions" from the drop down list.
  4. Select the correct HyperFind Query from the top of the window.
  5. Select the correct time period from the drop down menu at the top of the window.
  6. Click "Run Report" from the menu bar.
  7. Occasionally click "Refresh Status" from the "Check Run Status" tab to see the status of the report.
  8. To view the report, double click the report once the report has a "Complete" status.
Check the Location of a Punch Origin
  1. On the employee's timecard, select "Audits" tab below the timecard.
  2. Change the "Filter rows by Type" drop down menu to your choice.
  3. Expand the "user" column to show the full description for where a punch originated from.