Sponsored Programs Accounting

Staff in Sponsored Programs Accounting (SPA) are responsible for the fiscal administration of externally funded projects including grants, contracts, and special projects. Fiscal administration includes:

  • Establishing new project accounts on the general ledger
  • Setting up and monitoring budgets for grants and contracts
  • Reviewing payments to subcontractors
  • Resolving deficit account balances when they occur
  • Preparing progress billings for grants and contracts
  • Preparing cost share account entries and monitoring cost share activity
  • Drawing funds for federal grants and contracts as expenses occur
  • Working with project sponsors to answer billing questions and other reporting issues
  • Obtaining effort reporting certification from principal investigators
  • Working with external auditors who perform the annual federal A-133 audit
  • Closing out accounts at the completion of a project

Staff in SPA work closely with the Sponsored Research Services Office (SRS) and Principal Investigators to ensure compliance with RIT, federal and state guidelines regarding grant and contract administration.

For more information about grants and contracts, visit the SRS.

To obtain information about cost principles for educational institutions visit the Office of Management and Budget (OMB).

New: Uniform Guidance


Internal Resources – Procedures, Forms, Checklists

Procedures for Determining Costs Allowability on Sponsored Agreements and Identifying Direct and Indirect Costs on Federal Awards

Cost Transfers

Department Assignments

Monthly Grant Statement Certification

Facilities and Administrative Cost Rates

Travel Information

Return of Recovered Facilities and Administrative Costs

The SPARC Training Program

Participant Support Payments


Compensation and Effort

Calculating Effort

Direct Charge of Effort – 100% Grant Funded Employees

Pre/Post Payment Process for Faculty Salaries

Pre/Post Payment Process for Faculty Salaries – FAQ

Summer Salaries

Approving Hours for Non-Exempt Staff and Student Workers

Graduate Research Assistants

GRA Payment Form

Tuition Remission Form


Fixed Price Agreements

Memorandum Fixed Price Closeout Procedures

Pricing, Expensing, and Closeout of Fixed Price Contracts

Fixed Price Agreement Closeout Form


NSF Policy Information

NSF Initiaitve to Identify High Risk Awardees

NSF Salary Policy for Senior Project Personnel

Frequently Asked Questions