Housing Operations

Fall/Winter Break Information: Residence Halls

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Leaving for Break? Your action is required!

  • Prepare the room for a new roommate(s) if your roommate(s) is moving out or already moved out by November 18.
  • Empty trash cans.
  • Close and lock windows.
  • Clean out refrigerator, if applicable.
  • Close shades (students living on the first floor only).
  • Lock your room door.
  • Move all electronic equipment off the floor and unplug it.
  • Set your heater to automatic and set room temperature to at least 65 degrees. Do not remove HVAC covers or turn off the valves to the HVAC unit.

Preparing Your Room for a Roommate

If your roommate(s) is moving out or already moved out, you will be assigned a new roommate(s) for winter term. You are responsible for preparing the room to accommodate your new roommate(s) and creating a welcoming environment.

Remove all of your items from the vacated area of the room by Sunday, November 18, even if you are remaining in the room during the break. Even if you and your roommate(s) for fall agreed that some of your things could be in his/her area, you need to move them to your area of the room and re-negotiate that with your new roommate(s). The vacated area of the room should look like it did when you moved in at the beginning of fall term.

NOTHING should be in the vacated area of the room – nothing in or on the closet/wardrobe, dresser, filing cabinet, desk, bed, chair, walls, and floor.

Failing to Prepare Your Room for a Roommate

RIT Housing Operations and Residence Life staff will enter the room to inspect for damages, assess your preparation for a new roommate(s), and to possibly perform maintenance. In addition, the vacated area will be cleaned. If you fail to prepare your room for a roommate(s):

  • You student account will be immediately charged a double-as-a-single room rate.
  • You may be reassigned to another room.
  • Your privilege to participate in Housing Selection may be revoked.

Not Returning for Winter Term

Students not returning for winter term must return their room key to RIT Housing Operations and have all their belongings removed by Sunday, November 18 at 10:00 a.m. Refer to the Residence Hall Check-Out section for instructions on how to properly check-out of your room.

Students needing a later check-out time or date must contact Joanne Lindsey, RIT Housing Operations, at jnlapt@rit.edu by Friday, November 9. Students who remain in the residence halls beyond Sunday, November 18 without permission from Joanne Lindsey will be charged $100 per day every day beyond November 18, 2012.

Residence Hall Check-Out

  • Bunk your bed and put your desk under the bed.
  • Resolve who is responsible for damage in the room prior to leaving and inform your CEC. If you don’t settle the matter before you go, the damage will be split equally between you and your roommate(s).
  • Remove all of your items from the room and make the space ready for a new resident. See the Preparing Your Room for a Roommate section.
  • Return your mailbox key. Mailbox keys can be returned to the post office in Nathaniel Rochester Hall (NRH) during normal business hours or 24/7 using the key express slot outside of the office.
  • Fill out and submit an online forwarding address form. Be sure to use your middle name or initial on your forwarding address form.
  • Complete a key return envelope available at RIT Housing Operations located in Grace Watson Hall (GWH). Place your room key in the envelope, fill out the form on the front, and submit the envelope to the RIT Housing Operations office. Key can be returned 24/7 using the drop box next to the main office door.

Reminder of Termination Policy

If you remain a registered student and move to non-RIT housing (this includes your parent/guardian’s home), you will be charged a termination fee for breaking your 2012–2013 academic year housing contract. The termination fee is one half of your quarterly rent.

Holiday Break & Residence Halls Closing

The residence halls close for the holiday break period at 8:00 p.m. on Saturday, December 22, 2012. No access to the buildings will be allowed prior to Saturday, January 5, 2013 at 2:00 p.m. Students must vacate their rooms and the residence halls by this time. Please schedule your travel plans accordingly. You do not have to take your belongings with you when you leave for break; however, RIT Housing Operations and RIT are not liable if anything is missing and/or damaged upon your return. Residence Life staff will check all rooms during this break.

If you cannot travel home for the holiday break or you need to return early, a room can be reserved at the RIT Inn & Conference Center for $27 per night. The room will have reduced service – towels, trash, and vacuuming will happen every other day and linen will not be changed during the duration of your stay. The charge for the room will be placed on your student account. If you use room service, pay movies, or make phone calls, you will need to personally pay for these services when you check out. To reserve a room at the RIT Inn during the holiday break, you must contact Donna Black, RIT Housing Operations, at dkbapt@rit.edu or (585) 475-4651 by Monday, December 10, 2012.

Housing Selection 2013

Housing Selection 2013 is the process in which you will participate to obtain housing for the 2013–2014 academic year. Housing Selection information will be sent to you in November and is available online.

Storage

Storage is not permitted in any RIT housing area. You are responsible for removing all of your items from RIT housing when you check-out and vacate the space. You may not leave any items behind for current or new roommates to use or watch over.

Start making plans for summer storage now. There are several storage companies in the area that work with RIT students. For more information, please contact RIT Housing Operations at (585) 475-2572 or housing@rit.edu.

Summer Housing

Remember that your current housing contract ends Saturday, May 18, 2013 at 10:00 a.m. If you are interested in RIT summer housing, you will need to apply for it early spring term. Summer housing information will be available in March. Summer housing is available in the residence halls and some RIT apartments, Global Village, and UC suites. Summer housing is not available at the RIT Inn.