Terms & Conditions
Welcome to the Rochester Institute of Technology (RIT) housing community. This document is part of the resident’s housing contract; it provides the terms and conditions for our community and defines the resident’s responsibility as a member of the community. By signing the housing contract and residing in RIT housing, the resident agrees to abide by the housing contract, this document, and all federal, state, and local laws, (available in RIT’s library, library.rit.edu) and university policy (available in the Student’s Rights and Responsibilities handbook).
Any resident found in violation of the Terms and Conditions of Housing or whose negligence causes damages to the facilities or harm to other members of the community may be subject to a student conduct hearing, Housing Selection privileges revoked, and/or additional fees. In addition, RIT Housing Operations may terminate the resident’s housing contract with appropriate notice.
These terms supersede any and all prior Terms and Conditions of Housing. With advance notice, RIT Housing Operations can modify the Terms and Conditions of Housing during the term of this agreement.
The housing contract and the Terms and Conditions of Housing do not constitute a lease. They confer a limited and revocable license to occupy RIT housing. This license can be revoked by RIT Housing Operations as provided in these Terms and Conditions of Housing.
Please refer to this document as a reference during the 2014-2015 academic year.
1.02 Students Under 18 Years of Age
A student who is under 18 years of age must have a parent/guardian read the terms and conditions of housing and sign his/her RIT housing contract.
1.03 Family Contract
A family contract allows for a spouse, domestic partner, or dependent of an eligible resident to live in an RIT apartment. Additional rent charges may apply (see section 5.04).
1.04 Contract Periods
1.05 Contract Cancellation - Applies exclusively to timeframe prior to fall semester move-in
1.06 Residency Requirement
RIT requires first-year freshmen entering RIT from high school to live in the residence halls for their first academic year. Incoming freshmen whose credit hours rise above first year status due to AP courses or college courses taken while in high school continue to be bound to this residency requirement. First-year freshmen who submit a housing contract and are currently assigned to the residence halls wishing to commute (live with parents/guardians within a 30 mile radius) must be released from their housing contract. Please contact RIT Housing Operations for details. Released freshmen are held to the cancellation fee or termination fee and refund schedule (see section 5.12).
1.08 Residence Hall Closing Fall to Spring Semester Break & Intersession
1.09 Semester Break & Intersession Housing for Students in Apartments, University Commons, Global Village, RIT Inn, & Greek Circle
RIT Housing Operations shall have the sole right to determine all room, apartment, and suite assignments and reserves the right to assign to under-occupied units, change room, apartment, and suite assignments and/or re-assign these spaces.
2.01 Required Occupancy Levels
2.02 Assignment Criteria
RIT Housing Operations does not permit co-habitation in the residence halls (with the exception of the gender-inclusive area), the RIT Inn, or Global Village.
2.04 Assignment Changes at the Resident’s Request
The Center for Residence Life and RIT Housing Operations regulate the number of assignment changes that are allowed during any term. Residents may not swap rooms, suites, or apartments without approval of Residence Life or Housing Operations staff. Additional rent and lock change charges may result if a resident makes an unauthorized move. For more information, contact your Residence Life Area Office or RIT Housing Operations.
2.05 Assignment Changes for Renovations, Refresh, and Repair
RIT Housing Operations reserves the right to re-assign a resident within RIT housing or to non-RIT temporary housing for reasons including, but not limited to renovations, refreshing, or repairing a room, apartment, suite, or nearby premises. If RIT Housing Operations initiates renovations, a refresh, or repairs, every effort will be made to minimize the inconvenience to the resident(s) and, whenever possible, advance notice will be given to the resident(s) as to the time and nature of the work to be done. Resident(s) shall not withhold payment of housing charges due to an assignment change for this reason.
2.06 Space Vacancy
2.07 Roommate Additions to University Commons Suites
RIT Housing Operations is responsible for assigning a new resident to a vacant suite; however, current residents of the suite may request to add an eligible resident into the vacant space with the approval of RIT Housing Operations. The roommate addition must be completed within 10 business days of the vacancy occurring.
2.08 Roommate Additions to RIT Apartments
It is the responsibility of the resident(s) on contract in an RIT apartment to secure a new roommate(s) for a vacancy in the apartment. Each roommate addition must be completed within 10 business days of the vacancy occurring. If a roommate add is not completed within 10 business days, either the residents will be charged the alternate occupancy rate, or if there is demand, Housing Operations will assign a student to the space (see section 5.17).
2.09 Mid-Year Assignments
2.10 Summer Assignments
3.01 Scheduled Move-In Dates
3.02 Key Pick-Up
3.03 No-Show Dates and Fee
3.04 Documentation of Room/Apartment/Suite Condition at Check-In
Upon moving into an assigned space, the resident must complete an online housing inventory form within 48 hours. Residents will inspect all items within their space and set a condition assessment. Failure to submit an inventory form within 48 hours will result in the resident waiving his/her right to provide input and may result in incurring existing damage charges (see section 5.11).
3.05 Early Arrival
A resident may request to move in prior to the scheduled move-in date (see section 3.01). Approval for early arrival is determined on a case-by-case basis and early arrival housing is not guaranteed. Additional fees apply (see section 5.20).
5.01 Student Accounts
5.02 Appeal of Housing Charges
An appeal of any charge placed on your student account by Housing Operations must be initiated in writing to RIT Housing Operations within 60 days of the transaction date on the resident’s student account.
5.04 Family Rent Rate
5.05 Academic Year Billing
5.06 Summer Billing
All RIT housing is charged on a per week, per resident basis for summer term and applied as a lump sum on his/her student account. Charges are calculated based on the current summer term weekly rate and the number of weeks indicated on the summer term housing contract. An adjustment, if necessary, will be made after the resident returns his/her key. See current rates at RIT Housing Operations or via our web site at http://housing.rit.edu.
5.07 Cancellation Fees for Fall Semester
5.08 No-Show Fee for Fall Semester
RIT will charge a $500 no-show fee to students who are registered and have an RIT housing assignment who fail to sign out housing keys by August 25, 2014 (see section 3.03).
5.09 Failure to Move-Out on Scheduled Move-Out Date Rent
5.10 Lock Change and Lost Key Charges
5.11 Damage Charges
5.12 Termination Fee – Applies for the full academic year including breaks and intersession
5.13 Prorated Rent Adjustment
5.14 Partial Rent Adjustment
5.15 Rent Adjustments for Roommate Addition
Housing charges may be adjusted for a roommate addition as of the date the new resident signs out his/her key(s). For occupancy requirements and rent rates, see sections 2.01 and 5.03.
5.16 Students on Co-op/Study Abroad Rent
5.17 Alternate Occupancy Rates – Two and Three Bedroom Apartments
5.18 Alternate Occupancy Rates – One Bedroom Apartments
One-bedroom apartments have the required occupancy of one person. The regular rent rate will be charged to the resident. If a second resident is added into the apartment by the current resident, the regular rent rate will be split between the two residents. When the second resident’s contract ends or is terminated, the remaining resident’s rent will immediately revert back to the regular rent rate. Housing Operations will not assign a second student to a one-bedroom apartment without the add being initiated by the current student.
5.19 Break Between Semesters Rent
5.20 Extended Stay Fee
RIT will charge residents who move in prior to their scheduled move-in dates or who move out after the scheduled move-out day $50 per day for each day from the date on their key sign out form until their scheduled move-in date or the date on their key return form (see section 3.01).
5.21 Restitution Fees
5.22 Internet Credit for Riverknoll Residents
Full time RIT Riverknoll residents may be eligible for a credit, not to exceed $185 per semester, to offset the cost of internet service purchased by the residents. This service must be accessible to all residents in the apartment. All credits for the academic year must be submitted by June 15, 2015. Only one credit per apartment, per semester will be given. Summer term refunds not to exceed $120 will be prorated if student with contract with service provider stays less than a full term. Credit will only be given to residents who hold the contracts with the service provider and the credit will be placed on their student accounts. No checks will be issued. Summer term credits must be requested by September 30, 2015.
5.23 Air Conditioner Fee
5.24 Special Cleaning Fee Due to Animal
All residents of an apartment, room, or suite will be charged a special cleaning, if any type of animal is found to have resided in the unit for any amount of time. A second violation will result in removal from RIT housing (see section 9.09).
6.01 General Terms and Conditions
6.02 Mandatory Dining Plans
6.03 Food Debit Plans
6.04 Changes to Dining Plans
6.05 Deposits and Balance Verification
6.06 Refund Schedule
7.01 Allowable Terminations
7.02 Termination On or After the Scheduled Move-In Date
7.03 Termination by First Year Freshmen with Residency Requirement
7.04 How to Terminate
A resident can terminate a housing contract during the academic year by removing all his/her items from RIT housing and returning his/her housing key(s) by the specified vacate date for the term he/she is leaving (see section 4).
8.01 Termination for Failure to Comply with Terms and Conditions of Housing
8.02 Termination for Uncomfortable or Hostile Environment
8.03 Termination for Fraudulent Action
Any type of fraudulent action by a resident related to information, processes, and official documents required by RIT Housing Operations is prohibited and may result in immediate removal from RIT housing.
8.04 Termination for Financial Hold
8.05 Termination for Harboring Ineligible Residents
Harboring ineligible students/non-students is prohibited and may result in immediate removal from RIT housing and additional charges for rent. Individuals not on contract for the room, apartment, or suite are prohibited from occupying the space.
8.06 Termination for Violation of RIT’s Student Code of Conduct
Utilities are provided by RIT. Residents are requested to conserve energy when possible by keeping windows and doors closed and lights turned off when not in use. Water service is provided by RIT.
9.02 Cable Service
onthly charge for basic standard cable TV service (maximum of one service outlet per apartment) is provided by RIT. If a resident desires enhanced cable TV service or any additional service installation, related monthly fees and charges are the resident’s responsibility.
9.03 Internet Service
9.05 Air Conditioned Apartments/Suites
Air conditioners in apartments, University Commons, Global Village, and Greek houses are turned off in October and turned back on in the spring. Per manufacturer recommendations, to avoid damage to the unit, these types of air conditioners should not be operated when the ambient temperature drops below 52 degrees Fahrenheit. While operating air conditioners, please keep room/apartment/suite windows closed to avoid damage to the air conditioning unit (see section 5.11).
9.06 Non-Air Conditioned Apartments/Residence Hall Rooms
Residents in apartments that do not have air conditioning may request to have a personal air conditioner they purchased installed in the apartment by completing an air conditioning request form available at either RIT Housing Operations office and online at http://housing.rit.edu. If approved, additional fees will be charged (see section 5.23). All air conditioners will be scheduled for removal during the month of October. Residents may not install personal air conditioners without approval from RIT Housing Operations. Personal air conditioners are not allowed in residence hall rooms.
9.08 Pets and Service Animals
9.11 Pest Control
9.12 Care of Ceilings
9.13 Windows, Screens, and Balconies
Window screens must remain permanently in place to fulfill their purpose and to avoid loss. A fee will be incurred for screens that need to be replaced or reinstalled due to resident misuse (see section 5.11). No material (cardboard, foil, etc.) can be placed in windows for fire safety reasons. Residents may not throw things out of their windows or off balconies. Nothing may be hung, attached, or stored on any balcony. No resident may hang laundry or shake rugs from a window or off a balcony. Tampering with windows is prohibited. No sign, signal, advertisement, flag, banner, or illumination of any kind shall be placed on or out any window or other part of the premises without the written approval of RIT Housing Operations.
9.15 Entry for General Maintenance
RIT, its agents, or representatives may enter any room, apartment, or suite to prepare a room/space for a new resident, to check the condition of the space and its furnishings, or to make necessary repairs to a space or equipment therein, including ISP and cable TV connections. A maintenance request by a resident or co-resident of the room, apartment, or suite shall constitute permission for RIT to enter into the space.
9.16 Entry to Prospective Residents or Buyers
9.17 RIT Inn Pool
RIT Inn residents may only swim in the indoor/outdoor pool when a lifeguard is on duty. RIT Inn residents and their guests are required to follow all of the posted policies related to the pool, sauna, and whirlpool.
9.19 Grills and Picnic Areas
9.20 Bicycle Racks
Bicycle racks are available within all RIT housing areas/complexes for student use. RIT Housing Operations is not responsible for lost, stolen and/or damaged bicycles. See section 15.01 for removal of abandoned/lost/improperly stored bicycles.