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Terms & Conditions

Welcome to the Rochester Institute of Technology (RIT) housing community. This document is part of the resident’s housing contract; it provides the terms and conditions for our community and defines the resident’s responsibility as a member of the community. By signing the housing contract and residing in RIT housing, the resident agrees to abide by the housing contract, this document, and all federal, state, and local laws, (available in RIT’s library, library.rit.edu) and university policy (available in the Student’s Rights and Responsibilities handbook).

Any resident found in violation of the Terms and Conditions of Housing or whose negligence causes damages to the facilities or harm to other members of the community may be subject to a student conduct hearing, Housing Selection privileges revoked, and/or additional fees. In addition, RIT Housing Operations may terminate the resident’s housing contract with appropriate notice.

These terms supersede any and all prior Terms and Conditions of Housing. With advance notice, RIT Housing Operations can modify the Terms and Conditions of Housing during the term of this agreement.

The housing contract and the Terms and Conditions of Housing do not constitute a lease. They confer a limited and revocable license to occupy RIT housing. This license can be revoked by RIT Housing Operations as provided in these Terms and Conditions of Housing.
 

Please refer to this document as a reference during the 2014-2015 academic year.

1 Contract Definitions

1.01 Eligibility

A student is eligible for an RIT housing assignment if he/she meets one of the following criteria:
•enrolled in 12 credit hours or more (undergraduate), 9 credit hours or more (graduate), or full-time equivalent at RIT
•registered as a cooperative (co-op) student
•registered in a field-study instruction program
•part of a special RIT sponsored program approved by RIT Housing Operations
 
In addition, the resident must prevent and/or resolve holds placed on his/her student account during the contract period. The resident must maintain eligibility throughout the contract period.
 
RIT reserves the right to deny eligibility to a resident for disciplinary violations.

1.02 Students Under 18 Years of Age

A student who is under 18 years of age must have a parent/guardian read the terms and conditions of housing and sign his/her RIT housing contract.

1.03 Family Contract

A family contract allows for a spouse, domestic partner, or dependent of an eligible resident to live in an RIT apartment. Additional rent charges may apply (see section 5.04).

1.04 Contract Periods

RIT housing contracts are binding for the entire academic year (fall and spring semesters), including breaks. Upon receiving a housing assignment, a student is bound by the terms and conditions of their RIT housing contract. The summer contract period is binding for the period between the day after graduation to the official summer term move-out date or the date stated on the resident’s contract.
 
Any resident who lives in RIT housing as a requirement of his/her employment with an RIT department continues to be bound by the Terms and Conditions through the end of the his/her housing contract even if employment ends voluntarily, by termination, or by ineligibility.

1.05 Contract Cancellation - Applies exclusively to timeframe prior to fall semester move-in

Any student who has submitted a 2014-2015 RIT housing contract with an expected fall term move-in date who decides before the first day of fall semester classes they no longer need RIT housing must cancel their contract.  RIT housing contracts can be canceled via the housing portal at myhousing.rit.edu.  Failure to do so will result in a cancellation fee or a no show fee.   See cancellation dates and related fees in this section and in sections 5.07 and 5.08.  
 
Cancellation Due Dates and Fees
 
Fall (2141)
 
No fee if you cancel by June 15, 2014
 
$300 fee if you cancel from June 16 – July 31, 2014
 
$500 if you cancel from August 1 – 24, 2014
 
If a student cancels due to one of the reasons listed here, there will be no cancellation fee applied.
 
Active military service
 A resident called to active military service.
 
Academic suspension
 Verified in writing from the academic department or the Registrar’s Office.
 
Involuntary Leave of Absence
 Verified by the Student Behavior Consultant Team.
 
Co-op / Resident Teaching/ Study Abroad
 Changes in co-op or program status verified in writing by the Co-op Office or academic department.
 
Marriage
 Certified by a marriage certificate.
 
Graduation
 Verified in writing from academic department. 
 

1.06 Residency Requirement

RIT requires first-year freshmen entering RIT from high school to live in the residence halls for their first academic year. Incoming freshmen whose credit hours rise above first year status due to AP courses or college courses taken while in high school continue to be bound to this residency requirement. First-year freshmen who submit a housing contract and are currently assigned to the residence halls wishing to commute (live with parents/guardians within a 30 mile radius) must be released from their housing contract. Please contact RIT Housing Operations for details. Released freshmen are held to the cancellation fee or termination fee and refund schedule (see section 5.12).

1.07 Subcontracts

A resident shall not assign, sell, sub-license, or transfer his/her assignment rights in the room, apartment, suite, or any part thereof. No resident may sub-license or loan his/her room, apartment, suite, or any part of his/her living quarters to anyone else. Individuals not on-contract for the room, apartment, or suite are prohibited from occupying the space.
 

1.08 Residence Hall Closing Fall to Spring Semester Break & Intersession

On Saturday, December 19, 2014, at 10:00 a.m., the residence halls close for the break and intersession period. Once closed on December 19 there will be no access to the residence halls prior to Monday, January 19, 2015.  Residence Life staff will check all rooms during this break. 
 
If you are NOT RETURNING to RIT for spring semester, remove all of your items from your residence hall room and return your key no later than December 19th at 10:00 a.m. 
 
If you ARE RETURNING to RIT for spring semester classes, take with you just the items you are going to need for break and keep your room key. 
 
Alternate housing is available at the RIT Inn & Conference Center for residence hall residents who are continuing on to semester classes who must stay through the break and intersession period.  Residents should refer to section 5.19 and contact RIT Housing Operations no later than five business days prior to the break for information regarding alternate housing. 
 

1.09 Semester Break & Intersession Housing for Students in Apartments, University Commons, Global Village, RIT Inn, & Greek Circle

If you are NOT RETURNING to RIT for spring semester, you must remove all of your items from your RIT housing and return your keys no later than December 19th at 10:00 am.
 
If you ARE RETURNING to RIT for spring semester classes, you may stay in your housing during the break and intersession period at no additional charge (see section 5.19) as this housing will remain open. 
 
Change the current 1.09 to 1.10
2 Assignment Processes

RIT Housing Operations shall have the sole right to determine all room, apartment, and suite assignments and reserves the right to assign to under-occupied units, change room, apartment, and suite assignments and/or re-assign these spaces.

2.01 Required Occupancy Levels

RIT Housing Operations will not accept housing contracts that will result in exceeding the required occupancy of any room, apartment, or suite as outlined below.
 
RIT Housing Operations reserves the right to consolidate residents and assignments and to assign a new resident into a room, apartment, or suite which falls below required occupancy. Residents may not refuse the addition of a resident assigned by RIT Housing Operations.
 
 
RESIDENCE HALLS
 
Single Room 1 person 
Double Room 2 people 
Triple Room 3 people 
Quad Room 4 people 
 
RIT INN
 
Double Room 2 people 
 
COLONY MANOR
 
1 Bedroom Lower 1 or 2 people 
1 Bedroom Upper 1 or 2 people 
2 Bedroom 4 people 
2 Bedroom Townhouse 4 people 
3 Bedroom Townhouse 4 people 
 
PERKINS GREEN
 
1 Bedroom 1 or 2 people 
2 Bedroom 4 people 
 
RIVERKNOLL
 
1 Bedroom 1 or 2 people 
2 Bedroom Townhouse 3 people 
3 Bedroom Townhouse 4 people 
 
RACQUET CLUB
 
1 Bedroom 1 or 2 people 
 
UNIVERSITY COMMONS
 
4 Single Rooms 1 person per room 
 
GLOBAL VILLAGE
 
5 Bedroom Suite 6 people 
5 Bedroom Suite with Kitchen 6 people 
 

2.02 Assignment Criteria

In making assignments to RIT housing, RIT Housing Operations will not honor any requests for assignments or room changes which discriminate on the basis of race, color, religion, national origin, ancestry, disability, sexual orientation, or gender identity or expression. Requests for assignment or room changes based on information found on the internet (e.g., Facebook, personal websites) will not be honored. Whenever possible, residents will be assigned to their preferred locations and/or with their preferred roommate(s). Freshmen entering directly from high school and residents returning from co-op will be guaranteed RIT housing; however, particular preferences are not guaranteed.
 
Matriculated students will be given priority to RIT housing. Non-matriculated students may not be offered RIT housing. Returning, transfer, and graduate students are assigned RIT housing on a space-available basis; housing is not guaranteed.
 
All deaf and hard-of-hearing students assigned to RIT housing will be placed in space that is specifically equipped with a strobe fire alarm system.
 
Assignments to RIT housing are made using the following criteria: student type, gender, smoking preference, and age.
 

2.03 Co-Habitation

RIT Housing Operations does not permit co-habitation in the residence halls (with the exception of the gender-inclusive area), the RIT Inn, or Global Village.

2.04 Assignment Changes at the Resident’s Request

The Center for Residence Life and RIT Housing Operations regulate the number of assignment changes that are allowed during any term. Residents may not swap rooms, suites, or apartments without approval of Residence Life or Housing Operations staff. Additional rent and lock change charges may result if a resident makes an unauthorized move. For more information, contact your Residence Life Area Office or RIT Housing Operations.

2.05 Assignment Changes for Renovations, Refresh, and Repair

RIT Housing Operations reserves the right to re-assign a resident within RIT housing or to non-RIT temporary housing for reasons including, but not limited to renovations, refreshing, or repairing a room, apartment, suite, or nearby premises. If RIT Housing Operations initiates renovations, a refresh, or repairs, every effort will be made to minimize the inconvenience to the resident(s) and, whenever possible, advance notice will be given to the resident(s) as to the time and nature of the work to be done. Resident(s) shall not withhold payment of housing charges due to an assignment change for this reason.

2.06 Space Vacancy

RIT Housing Operations is not responsible for notifying residents of vacancies. Residents must keep the unassigned spaces vacant and available for new roommates at all times or be subject to additional charges (see section 5.17). A resident of RIT housing may not relocate to a vacancy in a different room, suite, or apartment without approval from the Center of Residence Life and RIT Housing Operations. Additional rent and lock change charges may result if a resident makes an unauthorized move.
 

2.07 Roommate Additions to University Commons Suites

RIT Housing Operations is responsible for assigning a new resident to a vacant suite; however, current residents of the suite may request to add an eligible resident into the vacant space with the approval of RIT Housing Operations. The roommate addition must be completed within 10 business days of the vacancy occurring.

2.08 Roommate Additions to RIT Apartments

It is the responsibility of the resident(s) on contract in an RIT apartment to secure a new roommate(s) for a vacancy in the apartment. Each roommate addition must be completed within 10 business days of the vacancy occurring. If a roommate add is not completed within 10 business days, either the residents will be charged the alternate occupancy rate, or if there is demand, Housing Operations will assign a student to the space (see section 5.17).

2.09 Mid-Year Assignments

When assigned to a vacancy during the academic year, the resident’s contract is for the remainder of the academic year. RIT Housing Operations will assign students to vacant spaces based on the contract dates using the criteria in section 2.02. RIT Housing Operations will notify the current occupants that a resident has been assigned to the vacant space(s) when possible. Residents cannot deny a newly assigned resident access; residents are expected to create a welcoming environment for a new roommate.
 

2.10 Summer Assignments

A summer housing contract must be submitted via the Housing Operations portal myhousing.rit.edu. Summer housing is available in select areas of the residence halls, apartments, Global Village suites, and University Commons suites. RIT Housing Operations reserves the right to limit the number and type of housing options available during the summer term. Residents who will occupy the apartment/suites for the subsequent academic year will be given priority. Summer housing is not available at the RIT Inn & Conference Center. Roommate adds are not permitted summer term. RIT Housing Operations reserves the right to have students move from their summer to fall assignment prior to the end of the summer term and to have students without a fall assignment move prior to the end of the summer term.
 
3 Checking Into Housing

3.01 Scheduled Move-In Dates

See below for scheduled move-in dates for each term.
•Fall (2141) Move-in dates for fall semester vary. Please visit http://finweb.rit.edu/housing/ publications/ for a full list of fall semester move-in dates.
•Spring (2145) Move-in dates for spring semester vary.  Please visit http://finweb.rit.edu/housing/publications/ for a full list of spring semester move-in dates.
•Summer (2148) May 31, 2015

3.02 Key Pick-Up

All residents are required to check in at designated locations to obtain room, apartment, or suite key(s). Residents may not accept keys from roommates or former residents.
 

3.03 No-Show Dates and Fee

RIT housing will not be guaranteed if the assigned resident does not pick up and sign out a housing key from RIT Housing Operations by the following dates for the start of each term. In addition for fall semester, if the resident has an RIT housing assignment and is a registered student and fails to sign out a housing key by the specified date for the fall semester, a no-show penalty for $500 will be placed on the resident's student account (see section 5.08).
 
Fall (2141) - August 25, 2014
 
Spring (2145) – January 26, 2015
 
Summer (2148) – June 1, 2015

3.04 Documentation of Room/Apartment/Suite Condition at Check-In

Upon moving into an assigned space, the resident must complete an online housing inventory form within 48 hours. Residents will inspect all items within their space and set a condition assessment. Failure to submit an inventory form within 48 hours will result in the resident waiving his/her right to provide input and may result in incurring existing damage charges (see section 5.11).

3.05 Early Arrival

A resident may request to move in prior to the scheduled move-in date (see section 3.01). Approval for early arrival is determined on a case-by-case basis and early arrival housing is not guaranteed. Additional fees apply (see section 5.20).

4 Checking Out of Housing
At the end of the resident’s contract period (see section 1.04) or on the resident’s move-out date, the resident must follow the proper check-out procedures below when vacating RIT housing. This process must be followed each time a resident vacates RIT housing.
•Remove all personal items from the room, apartment, or suite; belongings not removed will be considered abandoned and will be discarded at the resident’s expense (see section 5.11 and section 15.01).
•Return the space to move-in condition.
•Apartment residents: Prepare the space as outlined in the cleaning instructions document found at http://finweb.rit.edu/housing/forms/cleaninginstructions.pdf.
•Return key(s) in a completed key return envelope to the RIT Housing Operations office located in Grace Watson Hall. Keys can be returned 24/7 via the drop box. Failure to return keys upon move out will result in an improper checkout charge of $85. Keys that are mailed back after the move-out date will not be accepted.
•RIT Housing Operations will inspect the room, apartment, or suite upon the resident vacating. The condition of the room, apartment, or suite, including all furnishings and fixtures, and any damage which is determined by RIT Housing Operations to have occurred during the resident’s occupancy will be documented by RIT Housing Operations. Additional fees may be assessed for damage and/or failure to follow this procedure (see sections 5.09, 5.10, and 5.11).
5 Rent, Fees, Adjustments, and Charges

5.01 Student Accounts

RIT Housing Operations, in conjunction with Student Financial Services, posts rents, fees, and adjustments to the students’ accounts.
 
Credits to students’ accounts originating from an RIT department may meet the Internal Revenue Service definition of a taxable benefit and will be reported as such as required by the IRS.

5.02 Appeal of Housing Charges

An appeal of any charge placed on your student account by Housing Operations must be initiated in writing to RIT Housing Operations within 60 days of the transaction date on the resident’s student account.

5.03 Rates

Refer to RIT Housing Operations’ web site at http://housing.rit.edu for the current rent rates.

5.04 Family Rent Rate

The family rent rate is billed each term and is equal to the term academic year rent rate multiplied by the required occupancy for the assigned unit.
 

5.05 Academic Year Billing

RIT rent charges are posted on a term basis. All rent and rent adjustment billing, as well as associated fees, will be posted to residents’ student accounts.
 

5.06 Summer Billing

All RIT housing is charged on a per week, per resident basis for summer term and applied as a lump sum on his/her student account. Charges are calculated based on the current summer term weekly rate and the number of weeks indicated on the summer term housing contract. An adjustment, if necessary, will be made after the resident returns his/her key. See current rates at RIT Housing Operations or via our web site at http://housing.rit.edu.

5.07 Cancellation Fees for Fall Semester

•Cancellation Date Fee
•by June 15, 2014 – no cancellation fee applied
•June 16 – July 31, 2014 $300 cancellation fee applied
•August 1 –  August 24, 2014 $500 cancellation fee applied
 
See section 1.05 for more information.

5.08 No-Show Fee for Fall Semester

RIT will charge a $500 no-show fee to students who are registered and have an RIT housing assignment who fail to sign out housing keys by August 25, 2014 (see section 3.03).

5.09 Failure to Move-Out on Scheduled Move-Out Date Rent

RIT will charge a resident $50 per day for each day beyond the contract termination date (move-out date) that he/she fails to vacate.
 

5.10 Lock Change and Lost Key Charges

RIT will charge an $85 lock change fee to residents who fail to return their keys when vacating housing. Keys that are mailed back after the move-out date will not be accepted.
 
In the event that a housing key is lost or stolen, it must be reported to RIT Housing Operations. A lock change will be completed. The charge for the first lost or stolen key is $30.00. The charge for each additional lost or stolen key is $85.00. Failure to pick up the new key(s) after a lock has been changed will result in another lock change and additional charges.
 
If the resident has repeated occurrences of signing out a loaner key, this implies that the resident has lost a key and a lock change will be completed. The appropriate charges will be assessed to the resident’s student account.

5.11 Damage Charges

RIT will charge a resident a fee equal to the cost to repair or rectify any damage to RIT housing, other than normal wear and tear, to the extent he/she is identifiable. To the extent the responsible resident cannot be determined, all co-residents will be jointly and severally liable.
 
RIT will charge a resident a fee equal to the removal cost of abandoned property to the extent he/she is identifiable. To the extent that the responsible resident cannot be determined, all co-residents on contract during the academic year will be charged for removal of abandoned items.
 
Charges assessed and totaled after the expiration of a resident’s housing contract constitute a debt payable by the resident immediately.

5.12 Termination Fee – Applies for the full academic year including breaks and intersession

Any resident terminating his/her RIT housing contract to move to non-RIT housing (including the resident's parent's/guardian's home) and remains a registered student (full or part time) will be charged a termination fee of one half a term's rent. In addition to the termination fee, a resident will be held to the refund schedule outlined in section 5.14. Students who terminate their RIT housing contract due to reasons listed in section 7.01 will not be charged a termination fee and will not be held to the refund schedule.
 
A current freshmen who remains a registered student is bound by the RIT residency requirement and may not terminate his/her housing contract to live in non-RIT housing without being granted a release (see section 1.06).

5.13 Prorated Rent Adjustment

RIT will adjust the rent amount for a resident terminating his/her housing contract and vacating housing as allowed for reasons listed in section 7.01. Adjustments will be based on a per day basis through the day the resident’s key(s) and key return envelope are returned to RIT Housing Operations.
 

5.14 Partial Rent Adjustment

RIT will adjust the rent amount for a resident terminating his/her housing contract and vacating housing for reasons other than those allowed in section 7.01. Adjustments, as outlined below, are based on the date that the resident’s key(s) and key return envelope are returned to RIT Housing Operations.
 
Unused rent is determined by the number of weeks in the term minus the number of weeks the room, apartment, or suite was occupied. Summer term rent is calculated on a weekly basis.
 
Refund Schedule
 
First week of classes (90% of unused rent is refunded)
•Fall August 25 – August 31, 2014
•Spring January 26 - February 1, 2015
 
Second week of classes (75% of unused rent is refunded)
•Fall September 1 – 7, 2014
•Spring February 2 – 8, 2015
 
Third week of classes (60% of unused rent is refunded)
•Fall September 8 – 14, 2014
•Spring February 9 – 15, 2015
 
Fourth week of classes (50% of unused rent is refunded)
•Fall September 15 – 21, 2014
•Spring February 16 – 22, 2015
 
After the fourth week no adjustment is given. However, the Federal Government has required that residents receiving any Title IV federal funding who are in their first term at RIT be eligible for a prorated adjustment through the end of the sixth week of classes if they officially withdraw from RIT or take a leave of absence. For further information, contact the Student Financial Services office.

5.15 Rent Adjustments for Roommate Addition

Housing charges may be adjusted for a roommate addition as of the date the new resident signs out his/her key(s). For occupancy requirements and rent rates, see sections 2.01 and 5.03.

5.16 Students on Co-op/Study Abroad Rent

A resident whose co-op is located 45 miles or more from Rochester and requires the resident to relocate (not a co-op completed virtually) during fall semester may maintain his/her RIT housing contract and assignment. This option is also offered to students who go on study abroad. This option is not offered to students whose co-op is to be completed virtually or locally (within 45 miles of RIT). This option is not offered spring semester or summer term. Rent will be reduced for the term(s) that the resident is on co-op/study abroad to one-half the term’s rent of the type of housing the resident is assigned to. Resident will not have key or card access to housing during the term(s) he/she is on co-op or study abroad. Resident is not allowed back into the housing held until the official move in date of the term he/she is returning. Resident must notify Housing Operations in writing at dkbapt@rit.edu to participate in this special option no later than two weeks prior to the start of the term that he/she is registered for co-op or study abroad.
 

5.17 Alternate Occupancy Rates – Two and Three Bedroom Apartments

If a vacancy occurs in an apartment, it is the responsibility of the resident(s) on contract to secure a new roommate to fill the vacancy. Remaining residents have until the deadline stated in the under occupied letter sent to them via email to add a new roommate.
 
Housing Operations has the right to assign a new resident to the vacancy if the residents on contract have not done so after the deadline in the sent email.
 
If a replacement roommate has not been assigned by the resident(s) or by Housing Operations, the alternate occupancy rent rate will be applied on the next billing statement.
 

5.18 Alternate Occupancy Rates – One Bedroom Apartments

One-bedroom apartments have the required occupancy of one person. The regular rent rate will be charged to the resident. If a second resident is added into the apartment by the current resident, the regular rent rate will be split between the two residents. When the second resident’s contract ends or is terminated, the remaining resident’s rent will immediately revert back to the regular rent rate. Housing Operations will not assign a second student to a one-bedroom apartment without the add being initiated by the current student.

5.19 Break Between Semesters Rent

Housing rent rates for each semester only cover periods when RIT is officially in session.  Residents who maintain their RIT housing contract for the entire contract period (August 25, 2014 – May 23, 2015) will not be assessed additional charges during term break between fall and spring semesters.
 
A resident who remains in housing (has possession of housing key and items in housing) during the fall to spring term break period but does not return for spring semester classes will be charged $50 per day for each day of the break until the date the resident’s key(s) and the key return envelope are received by RIT Housing Operations. 
 

5.20 Extended Stay Fee

RIT will charge residents who move in prior to their scheduled move-in dates or who move out after the scheduled move-out day $50 per day for each day from the date on their key sign out form until their scheduled move-in date or the date on their key return form (see section 3.01).

5.21 Restitution Fees

RIT will charge each resident on contract in a room, apartment, or suite $100.00 in the event evidence is found that any building system (e.g., wireless devices, safety equipment, lock, elevator, fire alarm, fire extinguisher, smoke detector, telephone equipment, TV cable, computer cable or pathway, plumbing/electrical system, etc.) was tampered with or altered. A second violation will result in removal from RIT housing.
 
RIT will charge any resident found responsible of causing an avoidable fire alarm or falsely activating an alarm up to $200 for restitution. Additionally, any resident found responsible of causing a malicious false alarm is subject to criminal charges under the NYS Penal Law and appearance tickets issued by the Town of Henrietta Fire Marshal’s office.
 
Resident(s) who cause an avoidable fire alarm (burned food, candles and incense, etc.) and then intentionally leave the area to avoid meeting with the Fire Department and emergency personnel will be subject to appearance tickets issued by the Town of Henrietta Fire Marshal’s office.

5.22 Internet Credit for Riverknoll Residents

Full time RIT Riverknoll residents may be eligible for a credit, not to exceed $185 per semester, to offset the cost of internet service purchased by the residents. This service must be accessible to all residents in the apartment. All credits for the academic year must be submitted by June 15, 2015. Only one credit per apartment, per semester will be given. Summer term refunds not to exceed $120 will be prorated if student with contract with service provider stays less than a full term. Credit will only be given to residents who hold the contracts with the service provider and the credit will be placed on their student accounts. No checks will be issued. Summer term credits must be requested by September 30, 2015.

5.23 Air Conditioner Fee

Resident owned air conditioners and free-standing air conditioners are only permitted if installed by RIT Housing Operations’ staff. By requesting that an air conditioner unit be installed, the resident(s) completing the request agrees to pay a non-refundable charge of $125.00 per season, per air conditioner unit for installation and utility expense. This charge will be divided equally among the residents who have signed the air conditioner request form. Charges will be placed on each resident’s student account once the air conditioner unit is installed and inspected by RIT Housing Operation’s staff. All Air conditioners are not allowed to exceed 5000 btu's.
 
The typical season for use of air conditioners is late April to mid-October. The non-refundable charge of $125.00 per season, per air conditioner unit applies to any air conditioner approved for installation between April and October regardless of the actual number of months the resident(s) uses the unit.

5.24 Special Cleaning Fee Due to Animal

All residents of an apartment, room, or suite will be charged a special cleaning, if any type of animal is found to have resided in the unit for any amount of time. A second violation will result in removal from RIT housing (see section 9.09).

6 Terms and Conditions of RIT Dining Plans

6.01 General Terms and Conditions

By signing up for an RIT dining plan, the account holder agrees to abide by all policies, rules, regulations, and procedures of RIT Dining Services. The terms and conditions of RIT dining plans begins when the account holder’s dining plan account is opened by RIT Dining Services and ends when canceled by either RIT Dining Services or the account holder, or at the end of the spring semester, unless the account holder notifies RIT Dining Services that they will attend summer classes. These accounts will be closed at the conclusion of summer classes.
 
RIT dining plans, dining options, dining debit, and Tiger Bucks are placed on your RIT ID card. Dining accounts are non-transferable and an RIT ID card will be confiscated if used by an unauthorized individual. Each student is responsible for safeguarding his/her RIT ID card. Should a card become lost, either accidentally or by theft, RIT and RIT Dining Services assume no responsibility for unauthorized purchases from the account prior to notifying RIT Dining Services of the loss. To report a lost/stolen card, account holders should contact RIT Dining Services at (585) 475-2071 or in-person at the Dining Services Office located in the Student Alumni Union (SAU), room A410 Monday through Friday from 8 a.m. – 4:30 p.m. RIT Public Safety may also be notified 24 hours a day, 7 days a week at (585) 475-2853. Upon notification of a lost/stolen card, RIT Dining Services or RIT Public Safety will deactivate the card, preventing its future use. Account holders are responsible for any usage on the card up until the time it was reported lost/stolen. Cards must be replaced to maintain access and service and a replacement card may be obtained at the Registrar’s Office. Replacement cards will be made in accordance with current policies regarding card replacement and the resident will be responsible for any replacement fees.
 

6.02 Mandatory Dining Plans

Dining Services plan participation is mandatory for all students assigned to RIT residence halls, including Greek houses and free-standing with supplemental kitchens, and the RIT Inn & Conference Center.
 
Upon signing an RIT housing contract, a student’s dining account is opened and the account holder is immediately responsible for all dining/dining debit used and posted against his/her account. Greek houses in residence halls and Greek free-standing with supplemental kitchens must participate in either a Greek dining debit option or any other RIT dining plan. RIT Dining Services will deduct meal or food item purchases from the dining plan. An account holder will not be required to pay 8% sales tax. Some non-food items are exempt from all discounting and require the collection of sales tax. The purchase of all non-food items, alcoholic beverages and tobacco products with a debit account is prohibited.
 
The dining plan week begins with Monday breakfast and ends with Sunday dinner. Unused weekly meals are not refundable and non-transferable and cannot be used during breaks. The dining debit portion of a dining plan ends with the last meal of each semester; however, upon notification RIT Dining Services will activate the following semester’s dining debit account early so it may be used during the break in select dining service areas and vending machines. The dining portion of a dining plan cannot be used during university break periods.

6.03 Food Debit Plans

Students may sign up for a dining debit plan at mydining.rit.edu. Account holders will have that semester's dining debit selection deposited into his/her account. With the purchase of a dining plan the following semester, RIT Dining Services agrees to roll-over the unused balance until the end of the academic year as follows:
 
Any-Plus and All Dining Debit Plans
 
100% of the unused portion of the dining debit plan balance and 100% of dining debit voluntarily deposited will be rolled over at the end of fall semester. Any unused balance at the end of spring semester is forfeited.
 
Dining Debit Plans 1, 2, and 3
 
100% of the unused portion of the dining debit plan balance and 100% of dining debit voluntarily deposited will be rolled over at the end of fall semester. Any unused balance at the end of spring semester is forfeited.
 
Dining debit balances cannot be transferred to a Tiger Bucks account. Tiger Bucks is a separate declining balance, taxable dining debit program used to purchase food and non-food items in other campus retail outlets.

6.04 Changes to Dining Plans

Changes to dining plans may only be made during the first week of each academic semester (fall and spring) until 4:30 p.m. the Friday of that week. Changes to dining plans must be made online at mydining.rit.edu.
 
Dining plans follow the official university calendar. The first meal of each semester is lunch/brunch the day before classes begin. The last meal is dinner on the last day of exams, unless otherwise posted. Summer term starts with breakfast on the first day of classes.

6.05 Deposits and Balance Verification

Visa and MasterCard deposits may be made anytime online at eservices.rit.edu. Cash, debit, check, and Visa/MasterCard deposits may be made in-person at Student Financial Services, located in the University Services Center (USC), Monday through Friday from 8:30 a.m. – 4:30 p.m. Students may verify an account balance anytime online at eservices.rit.edu or with RIT Dining Services, a cashier at any dining location, the RIT Inn, and Student Financial Services. Student accounts cannot be billed and must be paid in advance with cash, check, Visa, or MasterCard.
 

6.06 Refund Schedule

Mandatory dining plans
 
A refund of unused dining/dining debit cannot be refunded unless a student is officially released from the residence halls or the RIT Inn either through 1) withdrawal from the university (graduation does not constitute withdrawal) or 2) academic or disciplinary dismissal. When released from the residence halls or the RIT Inn, the account holder may receive a partial refund on his/her dining plan in accordance with the refund schedule (see below).
 
Dining debit plans
 
If released by RIT, the account holder may receive a partial refund on his/her dining plan in accordance with the refund schedule (see below).
 
Dining debit voluntarily deposited
 
A refund of unused dining debit voluntarily deposited into the account is only available if the account holder 1) withdraws from the university (graduation does not constitute withdrawal); or 2) incurs an academic or disciplinary dismissal. The account holder may receive a partial refund on his/her dining plan in accordance with the refund schedule (see below).
 
AnchorRefund Schedule
•Weeks 1–74: 75% of the unused dining/dining debit charges are refunded.
•Weeks 85–914: 50% of the unused dining/dining debit charges are refunded.
•Weeks 140–164: There will be no refund.
 
Any unused balance at the end of the spring semester is forfeited. Refunds will be applied to the account at Student Financial Services.
 
7 Resident’s Right to Terminate Housing

7.01 Allowable Terminations

A resident may terminate his/her housing contract for the reasons listed in this section.
•Active military service 
 A resident called to active military service.
•Academic suspension
 Verified in writing from the academic department or the Registrar’s Office.
•Involuntary Leave of Absence
 Verified by the Student Behavior Consultant Team.
•Co-op / Resident Teaching/ Study Abroad
 Changes in co-op or program status verified in writing by the Co-op Office or academic department.
•Marriage
 Certified by a marriage certificate.
•Graduation
 Verified in writing from academic department.

7.02 Termination On or After the Scheduled Move-In Date

 
Termination on or after the scheduled move-in date for reasons other than those listed in section 7.01 will result in a termination fee (see section 5.12). Any resident terminating is expected to check out (see section 4) of housing within two (2 ) days of submitting official paperwork as required below or receipt of notice of suspension.
 
RIT shall not be liable for any personal conflicts among residents or with the guests or invitees of any one co-resident. Therefore, a conflict between residents does not constitute grounds for the termination of housing contracts.

7.03 Termination by First Year Freshmen with Residency Requirement

Freshmen who are registered students (full or part-time) and who are not officially released and check out of the residence halls will continue to be charged rent for the remainder of the academic year.
 
Freshmen who move to non-RIT housing (including parent’s/guardians’ homes) and remain registered students and have been approved for release will be held to the refund schedule and assessed a contract termination fee (see sections 5.12 and 5.14).

7.04 How to Terminate

A resident can terminate a housing contract during the academic year by removing all his/her items from RIT housing and returning his/her housing key(s) by the specified vacate date for the term he/she is leaving (see section 4).

8 RIT’s Right to Terminate

8.01 Termination for Failure to Comply with Terms and Conditions of Housing

RIT Housing Operations may terminate a resident’s housing contract, with appropriate notice, for failure to comply with the Terms and Conditions of Housing.
 

8.02 Termination for Uncomfortable or Hostile Environment

Creating an uncomfortable or hostile environment for a new roommate is prohibited. If the behavior of a resident’s dependent or spouse becomes a nuisance to the community or neighbors in the sole judgment of RIT, RIT Housing Operations may terminate the resident’s housing contract.
 

8.03 Termination for Fraudulent Action

Any type of fraudulent action by a resident related to information, processes, and official documents required by RIT Housing Operations is prohibited and may result in immediate removal from RIT housing.

8.04 Termination for Financial Hold

Notification by Student Financial Services to RIT Housing Operations of indebtedness by a resident may result in immediate removal from RIT housing.
 

8.05 Termination for Harboring Ineligible Residents

Harboring ineligible students/non-students is prohibited and may result in immediate removal from RIT housing and additional charges for rent. Individuals not on contract for the room, apartment, or suite are prohibited from occupying the space.

8.06 Termination for Violation of RIT’s Student Code of Conduct

If a resident is found to have violated RIT policies or regulations under RIT’s Student Code of Conduct, RIT Housing Operations may terminate the housing contract prior to expiration of the term. The foregoing also applies to all members of the resident’s non-RIT family residing in the apartment. In exceptional circumstances involving dangerous behavior or the potential for it to occur, a resident may be asked to leave RIT housing in consultation with the Center for Student Conduct and Conflict Management Services. RIT Housing Operations may terminate a housing contract prior to its expiration and remove a resident immediately from his/her room in the event the resident’s behavior is or has the serious potential to become a danger to him/her or others.
 
The reasons for terminating a resident’s contract for endangering behavior must be set forth in writing and approved by the Director of the Center for Residence Life and the Director of RIT Housing Operations in consultation with the Student Affairs. Once approved, the resident may be required to leave RIT housing immediately and, if necessary, may be removed by RIT Public Safety, even though he/she may appeal the decision subsequent to leaving. A resident whose contract has been terminated for endangering behavior has 10 business days after termination to appeal the decision in writing to the Associate Vice President for Student Affairs/Student Affairs Office, stating reasons for the appeal and the desired resolution. A subsequent appeal to the Institute Appeals Board may occur under the rules set forth by the RIT Student Code of Conduct.
 
Upon notification of an interim suspension or other action that might require a temporary move as required by Student Affairs/Student Conduct, RIT Housing Operations reserves the right to add the cost of temporary housing to the resident’s term rent.
 
9 Facilities and Services

9.01 Utilities

Utilities are provided by RIT. Residents are requested to conserve energy when possible by keeping windows and doors closed and lights turned off when not in use. Water service is provided by RIT.

9.02 Cable Service

onthly charge for basic standard cable TV service (maximum of one service outlet per apartment) is provided by RIT. If a resident desires enhanced cable TV service or any additional service installation, related monthly fees and charges are the resident’s responsibility.

9.03 Internet Service

All RIT housing has wireless access, with the exception of the RIT Inn and Conference Center and Riverknoll. Additionally, Ethernet jacks are provided by RIT throughout RIT housing, except in the Riverknoll apartment complex.
 
If a resident lives in Riverknoll and subscribes to high speed internet access service, the resident may be eligible for a credit (see section 5.22) towards the cost of this service. This service must be accessible by all apartment residents.
 

9.04 Keys

All RIT housing keys, which include residence hall, RIT Inn, University Commons, Global Village, apartment, Greek Free Standing, and Colony Manor and Perkins Green mailbox keys, are the property of RIT Housing Operations and must be returned to RIT Housing Operations along with a key return envelope on the contract end date or the resident’s move-out date, whichever comes first. Retaining keys beyond the move-out date does not extend the housing contract. Failure to return keys by the move-out date will result in additional charges (see section 5.10). Any unauthorized possession, duplication, distribution, use, or swapping of room keys, exterior door keys, mailbox keys, RIT keys, or master keys is prohibited. Residents must carry their keys at all times and lock their doors when they leave their rooms, apartments, or suites. Residents moving from one RIT housing to another must pick up their new housing keys and return the key(s) for the housing they have vacated within 48 hours or a lock change will be completed and charged to the residents’ student accounts. Failure to pick up and sign for RIT housing keys does not release residents from their rent responsibilities.
 
In the event that a housing key is lost or stolen, the resident must report it to RIT Housing Operations and a lock change will be completed. Key replacements and/or lock changes resulting from a lost or stolen key will result in additional charges (see section 5.10).
 
Altering any lock in RIT housing or installing additional locks without permission from RIT Housing Operations is prohibited.
 
Defacing a key is prohibited.
 

9.05 Air Conditioned Apartments/Suites

Air conditioners in apartments, University Commons, Global Village, and Greek houses are turned off in October and turned back on in the spring. Per manufacturer recommendations, to avoid damage to the unit, these types of air conditioners should not be operated when the ambient temperature drops below 52 degrees Fahrenheit. While operating air conditioners, please keep room/apartment/suite windows closed to avoid damage to the air conditioning unit (see section 5.11).

9.06 Non-Air Conditioned Apartments/Residence Hall Rooms

Residents in apartments that do not have air conditioning may request to have a personal air conditioner they purchased installed in the apartment by completing an air conditioning request form available at either RIT Housing Operations office and online at http://housing.rit.edu. If approved, additional fees will be charged (see section 5.23). All air conditioners will be scheduled for removal during the month of October. Residents may not install personal air conditioners without approval from RIT Housing Operations. Personal air conditioners are not allowed in residence hall rooms.

9.07 Appliances

Residence Halls
 
Cooking meals in residents’ rooms is not allowed. Microwave ovens are prohibited in residents’ rooms. Only microwave ovens purchased by RIT Housing Operations can be used in public areas.
 
Hot air popcorn poppers, electric tea kettles, and coffee pots with automatic shutoffs are allowed in kitchens and lounges. Appliances that create excessive heat or are open-flame/open-element are prohibited. This includes, but is not limited to, toasters, toaster ovens, hot plates, George Foreman grills, heaters, gas grills, etc.
 
Refrigerators, 5 cubic feet or smaller, are allowed in residents’ rooms.
 
Apartments/Suites and Global Village
 
Microwaves are permitted in RIT apartments/suites and Global Village.
 
RIT Inn
 
Cooking meals in resident’s rooms is not allowed. Microwave ovens are prohibited in resident’s rooms. Only microwave ovens purchased by RIT Housing Operations can be used in public areas.
 
Electric tea kettles and coffee pots with automatic shutoffs are allowed to be used within student rooms and in the lounges at the RIT Inn. Appliances that create excessive heat or are open-flame/open element are prohibited. This includes, but is not limited to, toasters, toaster ovens, hot plates, George Foreman grills, heaters, gas grills, etc.
 
Refrigerators 5 cubic feet or smaller, are allowed in residents’ rooms.

9.08 Pets and Service Animals

 
No pets or animals, except fish and service  and assistance animals, are allowed in RIT housing (see section 5.24). Piranhas, oscars, and other carnivorous fish are not allowed. The tank size may not be larger than 10 gallons. Any damage caused by a fish tank will be charged to the resident(s).
 
A resident with a disability who would like to request the use of a service or assistance animal due to their disability must contact the Director of Disability Services.  Animals not approved by Disability Services as a service or assistance animal will be considered pets and excluded from housing. 
 
A resident with a service or assistance animal is responsible for the following:
•Making sure the animal is house broken.
•Taking the animal away from housing, parking lots, and commonly used walkways to relieve itself and cleaning up after the animal.
•Keeping the animal under control at all times while on campus.
•Keeping the animal clean, well groomed and free of pests.
•Keeping the animal's living space clean.
•Insuring the health, safety, and humane treatment of his/her animal.
•Not leaving his/her animal unattended or in the care of someone else for more than 24 hours.
•Any damage caused by his/her service animal to either persons or property.

9.09 Storage

No storage is provided for residents in any RIT housing. Under no circumstances are utility or furnace rooms, entrances, hallways, and lounges to be used for storage. Colony Manor basements and townhouse crawl spaces may not be utilized for living or storage space by residents. In addition, storing of items (boats, furniture, building material, etc.) outside is prohibited.
 
Residents living in RIT housing during the summer term are prohibited from storing another resident’s personal belongings.
 

9.10 Housekeeping

Residents acknowledge acceptance of the room, apartment, or suite in its present condition, agree to maintain the room, apartment, or suite and leave it at the termination of the contract in move-in condition. Reasonable wear and tear is anticipated.
 
Residents are, at their own expense, responsible for cleaning their assigned room, apartment, or suites. Residents must remove waste materials regularly and maintain sanitary and safe conditions acceptable to RIT Housing Operations and Center for Residence Life.
 
Specific cleaning responsibilities to return the apartment to move-in condition can be found at http://finweb.rit.edu/housing/forms/cleaninginstructions.pdf. Each resident is responsible for keeping all provided appliances in clean, sanitary condition as well as for taking reasonable care in the operation and use of the appliances. If a fire alarm is determined to have been caused by a dirty stove, the resident must clean the stove before using it again or within 24 hours, whichever comes first. If the stove is not cleaned within 24 hours, RIT Housing Operations will have the cleaning completed at the resident’s expense. Charges for cleaning will be placed on the resident’s student account.
 
Only appliances purchased and installed by RIT Housing Operations are permitted in apartments/suites.
 
Residents may not paint, wallpaper, remodel, or make any structural changes to their rooms, apartments, or suites. Posters, photographs, paintings, etc. should be hung using 3M Command Strips. The use of contact paper on shelves or walls is prohibited. Duct tape may not be adhered to any surface in RIT housing. Residents shall not erect or attach any exterior wires, aerials, signs, etc., about the rooms, apartments, suites, or the premises.
 
All trash/debris must be disposed of in the dumpsters provided. Trash/debris may not be left in the common areas of the complex. Under no circumstances are residents to leave refuse in cartons or otherwise outside the dumpsters. In addition, no garbage can or refuse container of any kind, other than those provided by RIT, may be placed anywhere outside on the premises. Residents are responsible for picking up all garbage and debris outside their apartments or suites.
 
Facilities Management Services custodial staff cleans suite bathrooms and all public areas in the residence halls only.
 
Residents shall be financially responsible for all damage to rooms, apartments, or suites including, but not limited to, walls, floors, appliances, plumbing, heating, air conditioning, and ventilation systems (see section 5.11).
 

9.11 Pest Control

RIT Housing Operations utilizes services of an exterminating company to help keep the environment pest free. Residents share in the responsibility of keeping their areas clear of debris that may encourage pests to manifest.
 
When there is a concern regarding any type of insect or pest, residents should contact RIT Housing Operations. Residents may be held responsible if the cause of the pests/insects was a direct result of living conditions or contaminated furniture/bedding brought into RIT housing.

9.12 Care of Ceilings

Residents are strictly prohibited from affixing any object, allowing any objects, water, or any other liquids to come in contact with, or painting any ceiling areas.
 

9.13 Windows, Screens, and Balconies

Window screens must remain permanently in place to fulfill their purpose and to avoid loss. A fee will be incurred for screens that need to be replaced or reinstalled due to resident misuse (see section 5.11). No material (cardboard, foil, etc.) can be placed in windows for fire safety reasons. Residents may not throw things out of their windows or off balconies. Nothing may be hung, attached, or stored on any balcony. No resident may hang laundry or shake rugs from a window or off a balcony. Tampering with windows is prohibited. No sign, signal, advertisement, flag, banner, or illumination of any kind shall be placed on or out any window or other part of the premises without the written approval of RIT Housing Operations.

9.14 Furniture

Residents may not disassemble or remove any existing furniture or fixtures from their assigned housing. Only lofts purchased by RIT are allowed in residence halls. Only commercially manufactured lofts are allowed in apartments. No oversized or heavy furniture is permitted in any RIT housing. Water beds are strictly prohibited. No structural changes to rooms, apartments, suites, or public areas are allowed, including the attachment of furniture to walls, floors, or wall coverings of any type. No furniture may be removed from public areas. Wall shelves are not allowed in RIT housing. The use of temporary or permanent hot tubs is prohibited in RIT housing or about the premises.
 
Furniture cannot be removed from the room, apartment, suite, or common areas to which it has been allocated unless authorized by RIT Housing Operations. If common area furniture is found in a student room, it may result in a conduct hearing for the residents of the room.
 

9.15 Entry for General Maintenance

RIT, its agents, or representatives may enter any room, apartment, or suite to prepare a room/space for a new resident, to check the condition of the space and its furnishings, or to make necessary repairs to a space or equipment therein, including ISP and cable TV connections. A maintenance request by a resident or co-resident of the room, apartment, or suite shall constitute permission for RIT to enter into the space.

9.16 Entry to Prospective Residents or Buyers

RIT, its agents, or employees reserve the right to enter, upon a scheduled appointment, any room, apartment, or suite for the purpose of displaying the same to prospective residents or buyers. No such appointment shall be necessary if this contract has been declared in default or if the resident abandoned the room, apartment, or suite.
 

9.17 RIT Inn Pool

RIT Inn residents may only swim in the indoor/outdoor pool when a lifeguard is on duty. RIT Inn residents and their guests are required to follow all of the posted policies related to the pool, sauna, and whirlpool.

9.18 Parking

Residents and their guests shall comply with RIT’s parking and traffic regulations at all times. Please refer to the Parking and Transportation website at http://www.rit.edu/parking.
 
Driving or parking on lawns, other landscaped areas, and walkways is prohibited. All vehicles owned by residents shall be properly licensed and registered with RIT. Any unlicensed vehicle will be towed and/or stored at the owner’s expense. With the exception of flat tires, vehicle repairs including, but not limited to, oil changes are prohibited on all RIT property. Likewise, vehicles damaged in off-campus accidents or events may not be towed to RIT property to await repairs. RIT prohibits the storage of boats and campers in parking areas. Snowmobiles, three-wheelers, and mini-bikes are prohibited on RIT property.
 
Each apartment complex has designated visitor parking. Visitors staying longer than 24 hours are expected to leave a clearly visible note inside the windshield stating the dates the vehicle will be parked on the premises and the apartment number where they can be reached should it be necessary to move the vehicle. Residents are responsible for moving their vehicles and those of their guests to designated areas during snow removal or risk towing and storage fees.

9.19 Grills and Picnic Areas

Personal grills cannot be stored in rooms, apartments, suites, or on balconies. Grills can only be used if they are located a minimum of 20 feet away from the building.
 
Residents of the residence halls and RIT Inn & Conference Center may request a grill for temporary use from Facilities Management Services. Grills are reserved, delivered, and picked up through Facilities Management.
 
Residents must keep designated picnic areas and grills clean and free of litter and debris.

9.20 Bicycle Racks

Bicycle racks are available within all RIT housing areas/complexes for student use. RIT Housing Operations is not responsible for lost, stolen and/or damaged bicycles. See section 15.01 for removal of abandoned/lost/improperly stored bicycles.

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