Terms & Conditions
Welcome to the Rochester Institute of Technology (RIT) housing community. This document is part of the resident’s housing contract; it provides the terms and conditions for our community and defines the resident’s responsibility as a member of the community. By signing the housing contract and residing in RIT housing, the resident agrees to abide by the housing contract, this document, and all federal, state, and local laws, (available in RIT’s library, library.rit.edu) and University Policies (available at: https://www.rit.edu/academicaffairs/policiesmanual/).
Any resident found in violation of the Terms and Conditions of Housing or whose negligence causes damages to the facilities or harm to other members of the community may be subject to a student conduct hearing, Housing Selection privileges revoked, and/or additional fees. In addition, RIT Housing Operations may terminate the resident’s housing contract or without appropriate notice.
These terms supersede any and all prior Terms and Conditions of Housing. Upon reasonable notice, RIT Housing Operations can modify the Terms and Conditions of Housing during the term of this agreement.
The housing contract and the Terms and Conditions of Housing do not constitute a lease. They confer a limited and revocable license to occupy RIT housing. This license can be revoked by RIT Housing Operations as provided in these Terms and Conditions of Housing.
Please refer to this document as a reference during the 2016–2017 academic year. For additional information on RIT Housing Operations, visit our website at housing.rit.edu.
A student is eligible for an RIT housing assignment if he/she meets one of the following criteria:
enrolled in 12 credit hours or more (undergraduate), 9 credit hours or more (graduate), or full-time equivalent at RIT
registered as a cooperative (co-op) student
registered in a field-study instruction program
part of a special RIT sponsored program approved by RIT Housing Operations
In addition, the resident must prevent and/or resolve holds placed on his/her student account during the contract period. The resident must maintain eligibility throughout the contract period.
RIT reserves the right to deny eligibility to a resident within its sole and exclusive discretion, for any reason whatsoever, including but not limited to disciplinary violations.
1.02 Students Under 18 Years of Age
1.03 Family Contract
A family contract allows for a spouse, domestic partner, or dependent of an eligible resident to live in an RIT apartment. Additional rent charges may apply (see section 5.04).
1.04 Contract Periods
1.05 Contract Cancellation
- Active military service
- A resident called to active military service
- Academic suspension
- Verified in writing from the academic department or the Registrar’s Office
- Involuntary Leave of Absence
- Verified by the Student Behavior Consultant Team
- Co-op / Resident Teaching/ Study Abroad
- Changes in co-op or program status verified in writing by the
- Co-op Office or academic department
- Certified by a marriage certificate
- Verified in writing from academic department
1.06 Residency Requirement
1.08 Residence Hall Closing Fall to Spring Semester Break and Intersession
On Saturday, December 17, 2016, at 10:00 a.m., the residence halls close for the break and intersession period. Once closed on December 17 there will be no access to the residence halls prior to Monday, January 16, 2017. Residence Life staff will check all rooms during this break.
1.09 Semester Break and Intersession for Students in Apartments, University Commons, Global Village, RIT Inn, and Greek Circle
RIT Housing Operations shall have the sole and exclusive discretion to determine all room, apartment, and suite assignments and reserves the right to assign to under-occupied units, change room, apartment, and suite assignments and/or re-assign these spaces.
RIT Housing Operations reserves the right within its sole and exclusive discretion, to consolidate residents and assignments and to assign a new resident into a room, apartment, or suite which falls below required occupancy at any time during the term of this housing contract. Residents may not refuse the addition of a resident assigned by RIT Housing Operations. Refusing the addition of a resident assigned by RIT Housing Operations shall be a material breach of this housing contract.
2.01 Required Occupancy Levels
- Single Room 1 person
- Double Room 2 people
- Triple Room 3 people
- Quad Room 4 people
- Double Room 2 people
- 1 Bedroom Lower 1 or 2 people
- 1 Bedroom Upper 1 or 2 people
- 2 Bedroom 4 people
- 2 Bedroom Townhouse 4 people
- 3 Bedroom Townhouse 4 people
- 1 Bedroom 1 or 2 people
- 2 Bedroom 4 people
- 1 Bedroom 1 or 2 people
- 2 Bedroom Townhouse 3 people
- 3 Bedroom Townhouse 4 people
- 1 Bedroom 1 or 2 people
- 4 Single Rooms 1 person per room
- 5 Bedroom Suite 6 people
- 5 Bedroom Suite with Kitchen 6 people
2.02 Assignment Criteria
RIT Housing Operations does not permit co-habitation in the residence halls, with the exception of the gender-inclusive area.
2.04 Assignment Changes at the Resident’s Request
The Center for Residence Life and RIT Housing Operations regulate the number of assignment changes that are allowed during any term. Residents may not swap rooms, suites, or apartments without the prior approval of Residence Life or RIT Housing Operations staff. Additional rent and lock change charges may result if a resident makes an unauthorized move. For more information, contact your Residence Life Area Office or RIT Housing Operations.
2.05 Assignment Changes for Renovations, Refresh, and Repair
RIT Housing Operations reserves the right, within its sole and exclusive discretion, to re-assign a resident within RIT housing or to non-RIT temporary housing for reasons including, but not limited to renovations, refreshing, or repairing a room, apartment, suite, or nearby premises. If RIT Housing Operations initiates renovations, a refresh, or repairs, every effort will be made to minimize the inconvenience to the resident(s) and, whenever possible, advance notice will be given to the resident(s) as to the time and nature of the work to be done. Resident(s) shall not withhold payment of housing charges due to an assignment change for this reason.
2.06 Space Vacancy
RIT Housing Operations is not responsible for notifying residents of vacancies. Residents must keep the unassigned spaces vacant and available for new roommates at all times or be subject to additional charges (see section 5.17). A resident of RIT housing may not relocate to a vacancy in a different room, suite, or apartment without the prior approval from the Center of Residence Life and RIT Housing Operations. Additional rent and lock change charges may result if a resident makes an unauthorized move.
2.07 Roommate Additions to University Commons Suites
RIT Housing Operations is responsible for assigning a new resident to a vacant suite; however, current residents of the suite may request to add an eligible resident into the vacant space with the prior approval of RIT Housing Operations. The roommate addition must be completed within 7 days of the vacancy occurring.
2.08 Roommate Additions to RIT Apartments
It is the responsibility of the resident(s) on contract in an RIT apartment to secure a new roommate(s) for a vacancy in the apartment. Each roommate addition must be completed within 7 days of the vacancy occurring. If a roommate add is not completed within 7 days, either the residents will be charged the alternate occupancy rate, or if there is demand, RIT Housing Operations will assign a student to the space (see section 5.17).
2.09 Mid-Year Assignments
When assigned to a vacancy during the academic year, the resident’s contract is for the remainder of the academic year. RIT Housing Operations will assign students to vacant spaces based on the contract dates using the criteria in section 2.02. RIT Housing Operations will notify the current occupants that a resident has been assigned to the vacant space(s) when possible. Residents cannot deny a newly assigned resident access; residents are expected to create a welcoming environment for a new roommate.
2.10 Summer Assignments
A summer housing contract must be submitted via the RIT Housing Operations portal myhousing.rit.edu. Summer housing is available in select areas of the residence halls, apartments, Global Village suites, and University Commons suites. RIT Housing Operations reserves the right, within its sole and exclusive discretion, to limit the number and type of housing options available during the summer term. Residents who will occupy the apartment/suites for the subsequent academic year will be given priority. Summer housing is not available at the RIT Inn & Conference Center. Roommate adds are not permitted summer term.
RIT Housing Operations reserves the right, within its sole and exclusive discretion, to have students move from their summer to fall assignment prior to the end of the summer term and to have students without a fall assignment move prior to the end of the summer term.
3.01 Scheduled Move-In Dates
3.02 Key Pick-Up
3.03 No-Show Dates and Fee
RIT housing will not be guaranteed if the assigned resident does not pick up and sign out a housing key from RIT Housing Operations by the following dates for the start of each term. In addition for fall semester, if the resident has an RIT housing assignment and is a registered student and fails to sign out a housing key by the specified date for the fall semester, a no-show penalty for $500 will be placed on the resident’s student account (see section 5.08).
- Fall (2161) August 22, 2016
- Spring (2165) January 23, 2017
- Summer (2168) May 30, 2017
3.04 Documentation of Room/Apartment/Suite Condition at Check-In
Upon moving into an assigned space, the resident must complete an online housing inventory form within 48 hours. Residents will inspect all items within their space and set a condition assessment. Failure to submit an inventory form within 48 hours will result in the resident waiving his/her right to provide input and may result in incurring existing damage charges (see section 5.11).
3.05 Early Arrival
4 Checking Out of Housing
- Remove all personal items from the room, apartment, or suite; belongings not removed will be considered abandoned and will be discarded at the resident’s expense (see section 5.11 and section 15.01).
- Return the space to move-in condition.
- Apartment residents: Prepare the space as outlined in the cleaning instructions document found at http://www.rit.edu/fa/housing/resources-guides
- Return key(s) in a completed key return envelope to the RIT Housing Operations office located in Grace Watson Hall. Keys can be returned 24/7 via the drop box. Failure to return keys upon move out will result in an improper checkout charge of $100. Keys that are mailed back after the move-out date will not be accepted.
- RIT Housing Operations will inspect the room, apartment, or suite upon the resident vacating. The condition of the room, apartment, or suite, including all furnishings and fixtures, and any damage which is determined by RIT Housing Operations to have occurred during the resident’s occupancy will be documented by RIT Housing Operations. Additional fees may be assessed for damage and/or failure to follow this procedure (see sections 5.09, 5.10, and 5.11).
5.01 Student Accounts
RIT Housing Operations, in conjunction with Student Financial Services, posts rents, fees, and adjustments to the students’ accounts.
5.02 Appeal of Housing Charges
An appeal of any charge placed on your student account by RIT Housing Operations must be initiated in writing to RIT Housing Operations within 60 days of the transaction date on the resident’s student account.
5.04 Family Rent Rate
The family rent rate is billed each term and is equal to the term academic year rent rate multiplied by the required occupancy for the assigned unit.
5.05 Academic Year Billing
RIT rent charges are posted on a term basis. All rent and rent adjustment billing, as well as associated fees, will be posted to residents’ student accounts.
5.06 Summer Billing
All summer term RIT housing is charged as a lump sum on his/her student account based on the number of weeks the student states on their summer term housing contract. Charges are calculated based on the current summer term weekly rate. An adjustment, if necessary, will be made after the resident returns his/her key. See current rates at RIT Housing Operations or via our web site at http://housing.rit.edu.
5.07 Cancellation Fees for Fall Semester
- by June 15, 2016 no cancellation fee applied
- June 16 – July 31, 2016 $300 cancellation fee applied
- August 1 – August 21, 2016 $500 cancellation fee applied
5.08 No-Show for Fall Semester
RIT will charge a $500 no-show fee to students who are registered and have an RIT housing assignment who fail to sign out housing keys by August 22, 2016 (see section 3.03).
5.09 Failure to Move-Out on Scheduled Move-Out Day Rent
RIT will charge a resident $50 per day for each day beyond the contract termination date (move-out date) that he/she fails to vacate.
5.10 Lock Change and Lost Key Charges
5.11 Damage Charges
RIT will charge a resident a fee equal to the cost to repair or rectify any damage to RIT housing, other than normal wear and tear, resident responsible for the damage. To the extent the responsible resident cannot be determined, all co-residents will be jointly and severally liable.
RIT will charge a resident a fee equal to the removal cost of abandoned property to the owner of the abandoned property. To the extent that the responsible resident cannot be determined, all co-residents on contract during the academic year will be charged for removal of abandoned items.
Charges assessed and totaled after the expiration of a resident’s housing contract constitute a debt payable by the resident immediately.
5.12 Termination Fee - Applies for Full Academic Year Including Breaks and Intersession
5.13 Prorated Rent Adjustment
RIT will adjust the rent amount for a resident terminating his/her housing contract and vacating housing as allowed for reasons listed in section 7.01. Adjustments will be based on a per day basis through the day the resident’s key(s) and key return envelope are returned to RIT Housing Operations.
5.14 Partial Rent Adjustment
- Fall | August 22 – 28, 2016
- Spring | January 23 – 29, 2017
- Fall | August 29 – September 4, 2016
- Spring | January 30 – February 5, 2017
- Fall | September 5 – 11, 2016
- Spring | February 6 – 12, 2017
- Fall | September 12 – 18, 2016
- Spring | February 13 – 19, 2017
After the fourth week no adjustment is given unless required under applicable law for students receiving Title IV funds. For further information, contact the Student Financial Services office.
5.15 Rent Adjustments for Roommate Addition
5.16 Students on Co-Op/Study Abroad Rent
A resident whose co-op is located 45 miles or more from Rochester and requires the resident to relocate (not a co-op completed virtually) during fall semester may maintain his/her RIT housing contract and assignment. This option is also offered to students who go on study abroad. This option is not offered to students whose co-op is to be completed virtually or locally (within 45 miles of RIT). This option is not offered spring semester or summer term. Rent will be reduced for the term(s) that the resident is on co-op/study abroad to one-half the term’s rent of the type of housing the resident is assigned to. Resident will not have key or card access to housing during the term(s) he/she is on co-op or study abroad. Resident is not allowed back into the housing held until the official move in date of the term he/she is returning. Resident must notify RIT Housing Operations in writing at firstname.lastname@example.org to participate in this special option no later than two weeks prior to the start of the term that he/she is registered for co-op or study abroad.
5.17 Alternate Occupancy Rates — Two and Three Bedroom Apartments
5.18 Alternate Occupancy Rates — One Bedroom Apartments
One-bedroom apartments have the required occupancy of one person. The regular rent rate will be charged to the resident. If a second resident is added into the apartment by the current resident, the regular rent rate will be split between the two residents. When the second resident’s contract ends or is terminated, the remaining resident’s rent will immediately revert back to the regular rent rate. RIT Housing Operations will not assign a second student to a one-bedroom apartment unless the assignment is initiated by the current student.
5.19 Break Between Semesters Rent
5.20 Extended Stay Fee
RIT will charge residents who move in prior to their scheduled move-in dates or who move out after the scheduled move-out day $50 per day for each day from the date they checked out their key until their scheduled move-in date on the date on their key return envelope (see section 3.01).
5.21 Restitution Fees
5.22 Internet Credit for Riverknoll Residents
Riverknoll residents may be eligible for a credit, not to exceed $185 per semester, to offset the cost of internet service purchased by the residents. This service must be accessible to all residents in the apartment. All credits for the academic year must be submitted by June 15, 2017. Only one credit per apartment, per semester will be given. Summer term refunds not to exceed $120 will be prorated if student with contract with service provider stays less than a full term. Credit will only be given to residents who hold the contracts with the service provider and the credit will be placed on their student accounts. No checks will be issued. Summer term credits must be requested by September 30, 2017. Please send one Time Warner statement per semester via email to Donna Black in RIT Housing Operations at email@example.com.
5.23 Air Conditioner Fee
Resident owned air conditioners are only permitted if installed by RIT Housing Operations’ staff. By requesting that an air conditioner unit be installed, the resident(s) must complete an Air Conditioner Request Form. By completing the request form, the student(s) agree to pay a non-refundable charge of $125.00 per season, per air conditioner unit for installation, removal and utility expenses. This charge will be divided equally among the residents who have signed the air conditioner request form. Charges will be placed on each resident’s student account once the air conditioner unit is installed and inspected by RIT Housing Operation’s staff. All air conditioners are not allowed to exceed 5000 BTUs.
The installation and inspection of the air conditioner unit must be completed by RIT Housing Operations’ staff. Once completed, a sticker will be placed in the window of the apartment notifying RIT Housing Operations that this air conditioner unit has been installed and inspected properly. Air conditioner units will be removed by RIT Housing Operations if the Air Conditioner Request Form has not been completed or if the unit was not installed by Housing Operations staff.
The typical season for use of air conditioners is late April to mid-October. The non-refundable charge of $125 per season, per air conditioner unit applies to any air conditioner approved for installation between April and October regardless of the actual number of months the resident(s) uses the unit.
5.24 Special Cleaning Fee Due to Animal
6.01 General Terms and Conditions
By signing up for an RIT dining plan, the account holder agrees to abide by all policies, rules, regulations, and procedures of RIT Dining Services. The terms and conditions of RIT dining plans begins when the account holder’s dining plan account is opened by RIT Dining Services and ends when canceled by either RIT Dining Services or the account holder, or at the end of the spring semester, unless the account holder notifies RIT Dining Services that they will attend summer classes. These accounts will be closed at the conclusion of summer classes.
RIT dining plans, dining options, dining debit, and Tiger Bucks are placed on your RIT ID card. Dining accounts are non-transferable and an RIT ID card will be confiscated if used by an individual other than the person to whom the card was issued. Each student is responsible for safeguarding his/her RIT ID card. Should a card become lost or stolen, RIT and RIT Dining Services assume no responsibility for unauthorized purchases from the account prior to notifying RIT Dining Services of the loss. To report a lost/stolen card, account holders should contact RIT Dining Services at (585) 475-2071 or in-person at the Dining Services Office located in the Student Alumni Union (SAU), room A410 Monday through Friday from 8 a.m. – 4:30 p.m. RIT Public Safety may also be notified 24 hours a day, 7 days a week at (585) 475-2853. Upon notification of a lost/stolen card, RIT Dining Services or RIT Public Safety will deactivate the card, preventing its future use. Account holders are responsible for any usage on the card up until the time it was reported lost/stolen. Cards must be replaced to maintain access and service and a replacement card may be obtained at the Registrar’s Office. Replacement cards will be made in accordance with current policies regarding card replacement and the resident will be responsible for any replacement fees.
6.02 Mandatory Dining Plans
Dining Services plan participation is mandatory for all students assigned to RIT residence halls, including Greek houses and Greek free-standing with supplemental kitchens, and the RIT Inn & Conference Center.
Upon signing an RIT housing contract, a student’s dining account is opened and the account holder is immediately responsible for all dining/dining debit used and posted against his/her account. Greek houses in residence halls and Greek free-standing with supplemental kitchens must participate in either a Greek dining debit option or any other RIT dining plan. RIT Dining Services will deduct meal or food item purchases from the dining plan. Some non-food items are exempt from all discounting and require the collection of sales tax. The purchase of all non-food items, alcoholic beverages and tobacco products with a debit account is prohibited.
The dining plan week begins with Monday breakfast and ends with Sunday dinner. Unused weekly meals are not refundable and non-transferable and cannot be used during breaks. The dining debit portion of a dining plan ends with the last meal of each semester; however, upon notification RIT Dining Services will activate the following semester’s dining debit account early so it may be used during the break in select dining service areas and vending machines. The dining portion of a dining plan cannot be used during university break periods.
6.03 Food Debit Plans
6.04 Changes to Dining Plans
Changes to dining plans may only be made during the first week of each academic semester (fall and spring) until 4:30 p.m. the Friday of that week. Changes to dining plans must be made online at mydining.rit.edu.
Dining plans follow the official university calendar. The first meal of each semester is lunch/brunch the day before classes begin. The last meal is dinner on the last day of exams, unless otherwise posted. Summer term starts with breakfast on the first day of classes.
6.05 Deposits and Balance Verification
Visa and MasterCard deposits may be made anytime online at eservices.rit.edu. Cash, debit, check, and Visa/MasterCard deposits may be made in-person at Student Financial Services, located in the University Services Center (USC), Monday through Friday from 8:30 a.m. – 4:30 p.m. Students may verify an account balance anytime online at eservices.rit.edu or with RIT Dining Services, a cashier at any dining location, the RIT Inn, and Student Financial Services. Student accounts cannot be billed and must be paid in advance with cash, check, Visa, or MasterCard.
6.06 Refund Schedule
- Weeks 1 – 7: 75% of the unused dining/dining debit charges are refunded.
- Weeks 8 – 14 : 50% of the unused dining/dining debit charges are refunded.
- Weeks 14 – 16: There will be no refund.
7.01 Allowable Terminations
- Active military service: A resident called to active military service
- Academic suspension: Verified in writing from the academic department or the Registrar’s Office
- Involuntary Leave of Absence: Verified by the Student Behavior Consultant Team
- Co-op / Resident Teaching/ Study Abroad: Changes in co-op or program status verified in writing by the
- Co-op Office or academic department
- Marriage: Certified by a marriage certificate
- Graduation: Verified in writing from academic department
7.02 Termination On or After the Scheduled Move-In Date
Termination on or after the scheduled move-in date for reasons other than those listed in section 7.01 will result in a termination fee (see section 5.12). Any resident terminating his/her housing contract is expected to check out (see section 4) of housing within 48 hours of submitting official paperwork as required below or receipt of notice of suspension.
RIT shall not be liable for any personal conflicts among residents or with the guests or invitees of any one co-resident. Therefore, a conflict between residents does not constitute grounds for the termination of housing contracts.
7.03 Termination by First Year Freshmen with Residency Requirement
Freshmen who have not been officially released from their housing contract, are registered students (full or part-time) and check out of the residence halls before the end of the academic year will continue to be charged rent for the remainder of the academic year.
Freshmen who have been officially released from their housing contract, are registered students (full or part-time), and move to non-RIT housing (including parent’s/guardians’ homes) will be held to the refund schedule and assessed a contract termination fee (see sections 5.12 and 5.14).
7.04 How to Terminate
A resident can terminate a housing contract during the academic year by removing all his/her items from RIT housing and returning his/her housing key(s) by the specified vacate date for the term he/she is leaving. A termination fee may apply (see section 5.12).
8.01 Termination for Failure to Comply with Terms & Conditions of Housing
RIT Housing Operations may terminate a resident’s housing contract, with appropriate notice, for failure to comply with the Terms and Conditions of Housing.
8.02 Termination for Uncomfortable or Hostile Environment
Creating an uncomfortable or hostile environment for a new roommate is prohibited. If the behavior of a resident, resident’s dependent or spouse becomes a nuisance to the community or neighbors in the sole and exclusive judgment of RIT, RIT Housing Operations may result in removal from RIT housing and termination of the resident’s housing contract.
8.03 Termination for Fraudulent Action
Any type of fraudulent action by a resident related to information, processes, and official documents required by RIT Housing Operations is prohibited and may result in removal from RIT housing and termination of the resident’s housing contract.
8.04 Termination for Financial Hold
Notification by Student Financial Services to RIT Housing Operations of indebtedness by a resident may result in immediate removal from RIT housing.
8.05 Termination for Harboring Ineligible Residents
Harboring ineligible students/non-students is prohibited and may result in removal from RIT housing and additional charges for rent. Individuals not on contract for the room, apartment, or suite are prohibited from occupying the space.
8.06 Termination for Violation of RIT’s Student Code of Conduct
If a resident is found to be responsible under RIT’s Student Code of Conduct, RIT Housing Operations may terminate the housing contract prior to expiration of the term. The foregoing also applies to all members of the resident’s non-RIT family residing in the apartment. In exceptional circumstances involving dangerous behavior or the potential for it to occur, a resident may be asked to leave RIT housing in consultation with the Center for Student Conduct and Conflict Management Services. RIT Housing Operations may terminate a housing contract prior to its expiration and remove a resident from his/her room in the event the resident’s behavior is or has the serious potential to become a danger to himself/herself or others.
The reasons for terminating a resident’s contract for endangering behavior must be set forth in writing and approved by the Director of the Center for Residence Life and the Director of RIT Housing Operations in consultation with Student Affairs. Once approved, the resident may be required to leave RIT housing immediately and, if
necessary, may be removed by RIT Public Safety, even though he/she may appeal the decision subsequent to leaving. A resident whose contract has been terminated for endangering behavior has 10 business days after termination to appeal the decision in accordance with the appeal provisions contained in the RIT Student Conduct
Upon notification of an interim suspension or other action that might require a temporary move as required by Student Affairs/Student Conduct, RIT Housing Operations reserves the right to add the cost of temporary housing to the resident’s term rent.
Utilities are provided by RIT. Residents are requested to conserve energy when possible by keeping windows and doors closed and lights turned off when not in use. Water service is provided by RIT.
9.02 Cable Service
The monthly charge for basic standard cable TV service (maximum of one service outlet per apartment) is provided by RIT. If a resident desires enhanced cable TV service or any additional service installation, related monthly fees and charges are the resident’s responsibility.
9.03 Internet Service
All RIT housing keys, which include residence hall, RIT Inn, University Commons, Global Village, apartment, Greek Free Standing, and Colony Manor and Perkins Green mailbox keys, are the property of RIT Housing Operations and must be returned to RIT Housing Operations along with a key return envelope on the contract end date or the resident’s move-out date, whichever comes first. Retaining keys beyond the move-out date does not extend the housing contract. Failure to return keys by the move-out date will result in additional charges (see section 5.10). Any unauthorized possession, duplication, distribution, use, or swapping of room keys, exterior door keys, mailbox keys, RIT keys, or master keys is prohibited. Residents must carry their keys at all times and lock their doors when they leave their rooms, apartments, or suites. Residents moving from one RIT housing to another must pick up their new housing keys and return the key(s) for the housing they have vacated within 48 hours of the move or a lock change will be completed and charged to the residents’ student accounts. Failure to pick up and sign for RIT housing keys does not release residents from their rent responsibilities.
In the event that a housing key is lost or stolen, the resident must report it to RIT Housing Operations and a lock change will be completed. Key replacements and/or lock changes resulting from a lost or stolen key will result in additional charges (see section 5.10).
Altering any lock in RIT housing or installing additional locks without permission from RIT Housing Operations is prohibited.
Defacing a key is prohibited.
9.05 Air Conditioned Apartments/Suites
Air conditioners in apartments, University Commons, Global Village, and Greek houses are turned off in October and turned back on in the spring. Per manufacturer recommendations, to avoid damage to the unit, these types of air conditioners should not be operated when the ambient temperature drops below 52 degrees Fahrenheit. While operating air conditioners, please keep room/apartment/suite windows closed to avoid damage to the air conditioning unit (see section 5.11).
9.06 Non-Air Conditioned Apartments/Residence Hall Rooms
Residents in apartments that do not have air conditioning may request to have a personal air conditioner they purchased installed in the apartment by completing an air conditioning request form available at either RIT Housing Operations office and online at http://housing.rit.edu. If approved, additional fees will be charged (see section 5.23). All air conditioners will be scheduled for removal during the month of October. Residents may not install personal air conditioners without approval from RIT Housing Operations. Personal air conditioners are not allowed in residence hall rooms.
9.08 Pets and Service Animals
- Making sure the animal is house broken.
- Taking the animal away from housing, parking lots, and commonly used walkways to relieve itself and cleaning up after the animal.
- Keeping the animal under control at all times while on campus.
- Keeping the animal clean, well groomed and free of pests.
- Keeping the animal’s living space clean.
- Ensuring the health, safety, and humane treatment of animal.
- Not leaving animal unattended or in the care of someone else for more than 24 hours.
- Any damage caused by the animal to either persons or property.
9.11 Pest Control
9.12 Care of Ceilings
Residents are strictly prohibited from affixing any object, allowing any objects, water, or any other liquids to come in contact with, or painting any ceiling areas.
9.13 Windows, Screens, and Balconies
Window screens must remain permanently in place to fulfill their purpose and to avoid loss. A fee will be incurred for screens that need to be replaced or reinstalled due to resident misuse (see section 5.11). No material (cardboard, foil, etc.) can be placed in windows for fire safety reasons. Residents may not throw things out of their windows or off balconies. Nothing may be hung, attached, or stored on any balcony. No resident may hang laundry or shake rugs from a window or off a balcony. Tampering with windows is prohibited. No sign, signal, advertisement, flag, banner, or illumination of any kind shall be placed on or out any window or other part of the premises without the written approval of RIT Housing Operations.
Residents may not disassemble or remove any existing furniture or fixtures from their assigned housing. Only lofts purchased by RIT are allowed in residence halls. Only commercially manufactured lofts are allowed in apartments. No oversized or heavy furniture is permitted in any RIT housing. Water beds are strictly prohibited. No structural changes to rooms, apartments, suites, or public areas are allowed, including the attachment of furniture to walls, floors, or wall coverings of any type. No furniture may be removed from public areas. Wall shelves are not allowed in RIT housing. The use of temporary or permanent hot tubs is prohibited in RIT housing or about the premises.
9.15 Entry for General Maintenance
RIT, its agents, or representatives may enter any room, apartment, or suite to prepare a room/space for a new resident, to check the condition of the space and its furnishings, or to make necessary repairs to a space or equipment therein, including ISP and cable TV connections at any time, with or without notice. No permission to enter the room, apartment, or suite is required from the residents.
9.16 Entry to Prospective Residents or Buyers
RIT, its agents, or employees reserve the right to enter, upon a scheduled appointment, any room, apartment, or suite for the purpose of displaying the same to prospective residents or buyers. No such appointment shall be necessary if this contract has been declared in default or if the resident abandoned the room, apartment, or suite.
9.17 RIT Inn Pool
RIT Inn residents may only swim in the indoor/outdoor pool when a lifeguard is on duty. RIT Inn residents and their guests are required to follow all of the posted policies related to the pool, sauna, and whirlpool.
9.19 Grills and Picnic Areas
9.20 Bicycle Racks
Bicycle racks are available within all RIT housing areas/complexes for student use. RIT Housing Operations is not responsible for lost, stolen and/or damaged bicycles. See section 15.01 for removal of abandoned/lost/improperly stored bicycles.
10.01 Commercial Business
Residents shall not use RIT housing, Ethernet, mailbox, or any part of RIT premises for any commercial business or purpose. RIT housing is for residential use only.
11.01 Community Expectations for All RIT Housing
11.02 Visitation/Overnight Guests
- Consent for a guest’s visit must be granted by all room, suite, or apartment residents.
- Hosts must strictly respect the privacy and right to normal use of the room, apartment, or suite by roommates.
- Guests must be accompanied by their host at all times. Hosts are prohibited from providing their guests with keys or use of their University ID to access rooms, residence halls and/or apartments.
- A guest(s) visit may not exceed three (3) consecutive nights, and may not total more than six (6) nights per calendar month except by special written permission from the resident’s Residence Life Area office.
- Guest(s) may not move in his/her belongings.
- Guest(s) may not sleep in any public areas.
- The resident, as host, assumes full responsibility for their guest’s behavior. It is the responsibility of the host to ensure their guests are following all published RIT policies including the RIT Standards of Conduct and Housing Operations Terms & Conditions of RIT Housing.
- Hosts may be held responsible for the behavior of their guests through the RIT Student Conduct Process.
- If a guest is not affiliated with RIT, they are required to obtain a parking permit for their vehicle in-person with the RIT Parking & Transportation Services office located in Grace Watson Hall. The office is open from 8:00 a.m. - 5:00 p.m., Monday – Friday. The RIT resident may also attain a permit for their guest at the parking office prior to the visit.
- If a guest utilizes a service animal, the guest must advise Disability Support Services in advance of their visit. The office is located in the Student Alumni Union – Room 1150, and is open 8:00 am – 4:30pm, Monday-Friday. Their phone number is 585-475-2023; email is SADisabilityServicesOffice@rit.edu.
- Whenever a resident has a concern about the presence of a guest in the room it is recommended that s/he approach the room/suitemate that the guest is visiting to express their concerns and to seek to resolve the issues.
- If Residence Life or Housing Operations receive a complaint that the presence of a guest is unreasonably interfering with the academic or personal well-being of residents or that room/suitemates are unable to agree on the time, date, frequency, and duration of each other’s guests, Residence Life staff may restrict the presence of guests in that room/suite/apartment until such time that the room/suitemates are able to come to a mutually satisfactory agreement about visitation.
- As deemed appropriate, such matters will be addressed through informal discussions among room/suitemates or with the assistance of Residence Life staff members. Should such efforts fail, Residence Life staff shall have the authority to establish reasonable parameters for visitation and all residents of that room/suite/apartment will be expected to adhere to those terms. Failure to abide by those terms will result in the matter being referred to Student Conduct.
All private parties/gatherings must be contained inside of one room, apartment, or suite. A party/gathering in a residence hall or RIT Inn room is limited to 12 guests inclusive of residents. A party/gathering in a Global Village suite is limited to 14 guests inclusive of residents. A party/gathering in any other apartment or suite unit is limited to 25 guests inclusive of residents. A party/gathering in a Greek Free Standing house is limited to 100 guests inclusive of residents.
Private outdoor lawn, block, or building parties/gatherings are strictly prohibited.
All privately sponsored parties/gatherings must be by direct personal invitation only. General “come all” posters, flyers, or mass electronic communication invitations are not permitted.
Residents who sponsor parties/gatherings are responsible for all aspects of the party/gathering including, but not limited to, behavior of participants and guests, limiting attendance, proper age verification of guests, paying for all damages, and ensuring that all of RIT’s policies and regulations are maintained.
Residents who host private parties/gatherings where alcohol is served or consumed assume full responsibility and liability for compliance RIT policies and procedures and all applicable federal and New York State laws.
Noise from apartment/suite parties/gatherings must be minimized. Music and noise that disturbs residents of adjacent apartments/suites or sound directed out windows is prohibited. Residents must take immediate action in response to any complaints received as a result of a party.
If necessary, residents should enlist the assistance of RIT Public Safety.
No resident or guest may charge any individual an entrance fee (commonly known as a “cover charge” or “donation”) to gain access to a party/gathering.
11.04 Sports Play
11.05 Quiet Hours
Violation of established RIT housing quiet hours is prohibited. There are mandatory quiet hours for RIT housing each evening that are to be observed throughout the academic year; they are 11:00 p.m. to 7:00 a.m. Sunday through Thursday and 1:00 a.m. to 7:00 a.m. Friday and Saturday. Any community may choose to vote on and enforce stricter quiet hours. Twenty-four hour courtesy hours are always in effect. During exam weeks all areas observe 24-hour mandatory quiet hours.
Solicitation or canvassing of any kind by a resident or others, without the prior consent of RIT Housing Operations and the Center for Residence Life, will not be permitted in, or about the premises. Any money-making form of business operated from RIT housing is prohibited. Proselytizing (religious solicitation) is prohibited.
Smoking cigarettes, electronic cigarettes, and/or vapor cigarettes is prohibited in RIT housing. Smoking is only permitted in designated areas outside (see section c16.0 Tobacco - Restricted University Policy). Any resident who violates this policy will face a student conduct hearing or termination of his/her housing contract and, in addition, will be charged the cost of the special cleaning process to convert the room, apartment, or suite back to a non–smoking space.
12.01 Unauthorized Entry and Door Propping
Unauthorized possession, duplication, or use of keys/swipe cards to any university premises or unauthorized entry to or use of university premises is prohibited. Door propping and lock/latch tampering which breaches facility security and the safety of occupants is prohibited.
RIT strongly recommends that a resident’s possessions be covered by an adequate insurance policy. RIT is not liable for any damage to the resident’s property anywhere on the premises, (e.g., damage to clothes in laundry machines, water leaks, fire, flood, food loss, etc.) or the loss or theft of property either in the resident’s room, apartment, suite, or outside his/her housing. RIT requires residents to keep their doors locked at all times to prevent theft. RIT is not liable for any damage to the resident’s property by another resident or any third party. All personal valuables should be identified and labeled. Further information is available from RIT Housing Operations or the resident’s family insurance agent.
12.03 Pedestrians Right of Way
Pedestrians have the right of way on all walkways.
13.01 Entry for Monthly Inspections
RIT Housing Operations staff will enter all apartments/suites on a monthly basis for the purpose of inspecting fire alarm systems, including, but not limited to, fire extinguishers, smoke detectors, sprinklers, and CO detectors (where applicable). These inspections are required by the Office of Fire Prevention and Control (OFPC). Residents are not required to be home at the time of the inspection. RIT Housing Operations will leave a notice in the housing if no one is home at the time of inspection.
13.02 Entry for Prospective Resident
RIT Housing Operations, reserves the right to show the apartment to a potential resident. Every effort will be made to notify you in advance.
13.03 Entry for Emergency Reasons
RIT Housing Operations, RIT Public Safety, and Center for Residence Life reserve the right to enter into RIT housing for emergency reasons without prior notification. RIT, its agents, or representatives will lock the housing upon leaving it. RIT may enter to search the resident’s housing only with the resident’s permission, a warrant, or authorization from the Vice President of Student Affairs or Senior Vice President of Finance and Administration.
13.04 Tampering, Altering, or Changing Building Systems
Tampering with, altering, or changing any building system (e.g., wireless devices, safety equipment, lock, elevator, fire alarm, fire extinguisher, smoke detector, carbon monoxide detector, telephone equipment, TV cable, computer cable or pathway, plumbing/electrical system, etc.) is prohibited. Strobe lights, smoke detectors, sprinklers, etc. cannot be obstructed by any material or object.
Tampering with any emergency equipment is prohibited and the responsible resident may face Student Conduct charges, restitution charges, and/or termination of his/her housing contract (see section 5.21).
13.05 Colony Manor Basements
The Town of Henrietta and RIT’s terms and conditions strictly prohibit the use of Colony Manor basements for sleeping quarters and/or for storage of beds, mattresses, bed frames, futons, or hide-a-beds. Storage of items within the utility area of the basement (delineated by a painted red line on the floor) is strictly prohibited. Due to the safety risk involved, RIT shall have the right to make random inspections of all Colony Manor basements.
13.06 Use of Living Room/Common Space as a Bedroom
Residents may not utilize the common area or living room area of an apartment/ suite as a bedroom.
13.07 Bedding and Mattress Guidelines
13.09 Wall Hanging and Apartment Decorations
Material, curtains, flags, tapestries, as well as other hangings in a resident’s room, apartment, or suite must be flame resistant or noncombustible and cannot exceed 10% of the aggregate area of the walls. Items may not cover outlets, emergency switch, or safety equipment. In addition, hangings must be placed directly against a wall and should not interrupt the operation of the smoke detector. Nothing can be attached in any way to or on the ceiling.
13.10 Additional Items and Actions Prohibited in RIT Housing
- Possession or use of candles or other open flame devices
- Incense and potpourri
- Free-standing walls or dividers
- Setting materials on fire and possession or use of flammable or highly combustible material
- Fog machines and similar devices
- Torchier or any style lamp(s) that use a halogen bulb 300 watts or more (torchier style lamps that use a compact fluorescent or incandescent bulb are permitted)
- Portable space heaters (unless provided by RIT Housing Operations)
- Kerosene heaters and exterior fireplaces (chimineas, patio fire pits, etc.)
- Personal grills cannot be stored in rooms, apartments, suites, or on balconies and can only be used if located a minimum of 20 feet away from the buildings.
- Extension cords and multi-plug adapters. Residents may use a UL-listed plug strip that has a circuit breaker. No more than one strip can be used per outlet. The strip should not pose a safety hazard.
- Flammable liquids, propane tank, fireworks, explosive devices, canned or compressed gases, poisons, highly combustible substances, chemicals, etc.
- Possession or use of gasoline/electric powered vehicles, engines, or power tools regardless of their state or dismantlement.
- Illegal or unauthorized possession of firearms, explosives, paint ball guns, other weapons, or dangerous chemicals.
- With the exception of cell phones, electronic equipment capable of transmitting radio waves of any frequency (e.g., shortwave, citizen, or amateur bands) are not permitted without written permission from Jeremy Babcock, Executive Director of Housing Facilities (firstname.lastname@example.org). External aerials, masts, satellite dishes, etc. cannot be mounted on any permanent structure.
- Falsely reporting a fire, bomb threat, serious injury, or any emergency situation.
- Pools are prohibited in apartment housing, in University Commons suites, in Global Village suites, and at the RIT Inn. For the residence halls, residents must submit a project proposal request to RIT Housing Operations.
13.11 Emergency Switch
Bedrooms at University Commons and Global Village are furnished with a switch which, when activated, will sound an alarm indicating an emergency within that particular bedroom/suite.
13.12 Security Cameras
Security cameras are located throughout the first floor, building entrances, and laundry rooms of several RIT residence halls, Global Village, apartment areas, and suites. Information recovered from these cameras can be used to investigate possible violations of law and/or RIT housing or other university policies.
Nothing can be hung, attached, or stored on balconies (this includes the RIT Inn & Conference Center, Racquet Club, and Colony Manor).
14.01 Federal, State, and Local Laws
All federal, state, and local laws of the Town of Henrietta are also in effect on the RIT campus. Violations of these laws are also violations of RIT policies and can result in arrest by outside law enforcement, or in a student conduct hearing by RIT. Failure to comply with any authorized personnel will result in a student conduct hearing by RIT. RIT expects each resident to assume the responsibility to protect his or her own individual rights as well as rights of others. Any person violating any individual’s rights will face appropriate action (see section 8.03).
14.02 Alcohol and Drug Regulations
Residents and guests of RIT housing shall abide by RIT’s policies, procedures, and regulations, and local, state, and federal laws regarding alcohol and drug use. Behavior which is dangerous to oneself or others and/or disturbs the learning and living environment in RIT housing resulting from the use, sale, service, or possession of alcohol or illegal drugs is prohibited. Such behavior will result in RIT Public Safety intervention and campus disciplinary action. Violations of the New York State drug laws are prohibited. This includes the use, sale, or possession of any illegal drug, plant, narcotic, or controlled substance. Personal use of prescribed drugs is allowed. The making of alcoholic beverages including beer, wine, or liquor is prohibited. Drug and alcohol paraphernalia (beer funnels, beer pong tables, bars, bongs, pipes, etc.) is not allowed in RIT housing.
Residents violating the RIT Student Alcohol and Drug Policy will be subject to the campus student conduct process as defined in RIT Policy D18.0, and to the student conduct actions and sanctions described in this policy. All guests or visitors to the campus must also comply with the provisions of this policy or risk removal from the campus and possible future restriction from campus property.
Residence Halls, Global Village, Greek Circle
The consumption, possession, or evidence of alcoholic beverages, including empty alcohol containers, is prohibited in all RIT residence halls (including Greek houses and house basements), Global Village, and Greek Circle regardless of the resident’s age or circumstances. Alcohol may not be illegally used, possessed, manufactured, or exchanged on RIT owned or operated property or at RIT sponsored events. No alcohol may be sold or exchanged for money on RIT property or at RIT sponsored events without a New York State liquor license. The RITZ Sports Zone and the Global Village restaurant will continue to be licensed premises and will be permitted to serve alcohol to individuals who are at least 21 years of age.
RIT Inn and Apartments/University Commons Suites
If the resident is age 21 or older and resides at the RIT Inn or in an RIT apartment/suite he/she may possess and consume alcohol in his/her room, apartment, or suite. No alcohol is permitted in common or public areas. Bulk containers of alcohol (kegs, beer balls, or other containers of alcohol that exceed a quart or one-liter) are prohibited in all RIT housing. Open containers of alcohol are not permitted outdoors, on a balcony, or in common or public entrances, hallways or stairways. RIT reserves the right to revoke alcohol privileges for any area of campus at