Terms & Conditions
Welcome to the Rochester Institute of Technology (RIT) housing community. This document is part of the resident’s housing contract; it provides the terms and conditions for our community and defines the resident’s responsibility as a member of the community. By signing the housing contract and residing in RIT housing, the resident agrees to abide by the housing contract, this document, and all federal, state, and local laws, (available in RIT’s library, library.rit.edu) and university policy (available in the Student’s Rights and Responsibilities handbook).
Any resident found in violation of the Terms and Conditions of Housing or whose negligence causes damages to the facilities or harm to other members of the community may be subject to a student conduct hearing, Housing Selection privileges revoked, and/or additional fees. In addition, RIT Housing Operations may terminate the resident’s housing contract with appropriate notice.
These terms supersede any and all prior Terms and Conditions of Housing. With advance notice, RIT Housing Operations can modify the Terms and Conditions of Housing during the term of this agreement.
The housing contract and the Terms and Conditions of Housing do not constitute a lease. They confer a limited and revocable license to occupy RIT housing. This license can be revoked by RIT Housing Operations as provided in these Terms and Conditions of Housing.
Please refer to this document as a reference during the 2015-2016 academic year.
1.02 Students Under 18 Years of Age
A student who is under 18 years of age must have a parent/guardian read the terms and conditions of housing and sign his/her RIT housing contract.
1.03 Family Contract
1.04 Contract Periods
1.05 Contract Cancellation - Applies exclusively to timeframe prior to fall semester move-in
1.06 Residency Requirement
RIT requires first-year freshmen entering RIT from high school to live in the residence halls for their first academic year. Incoming freshmen whose credit hours rise above first year status due to AP courses or college courses taken while in high school continue to be bound to this residency requirement. First-year freshmen who submit a housing contract and are currently assigned to the residence halls wishing to commute (live with parents/guardians within a 30 mile radius) must be released from their housing contract. Please contact RIT Housing Operations for details. Released freshmen are held to the cancellation fee or termination fee and refund schedule (see section 5.12).
A resident shall not assign, sell, sub-license, or transfer his/her assignment rights in the room, apartment, suite, or any part thereof. No resident may sub-license or loan his/her room, apartment, suite, or any part of his/her living quarters to anyone else. Individuals not on-contract for the room, apartment, or suite are prohibited from occupying the space.
1.08 Residence Hall Closing Fall to Spring Semester Break & Intersession
1.09 Semester Break & Intersession Housing for Students in Apartments, University Commons, Global Village, RIT Inn, & Greek Circle
2.01 Required Occupancy Levels
RIT Housing Operations shall have the sole right to determine all room, apartment, and suite assignments and reserves the right to assign to under-occupied units, change room, apartment, and suite assignments and/or re-assign these spaces.
2.02 Assignment Criteria
RIT Housing Operations does not permit co-habitation in the residence halls, with the exception of the gender-inclusive area.
2.04 Assignment Changes at the Resident's Request
The Center for Residence Life and RIT Housing Operations regulate the number of assignment changes that are allowed during any term. Residents may not swap rooms, suites, or apartments without approval of Residence Life or Housing Operations staff. Additional rent and lock change charges may result if a resident makes an unauthorized move. For more information, contact your Residence Life Area Office or RIT Housing Operations.
2.05 Assignment Changes for Renovations, Refresh, and Repair
RIT Housing Operations reserves the right to re-assign a resident within RIT housing or to non-RIT temporary housing for reasons including, but not limited to renovations, refreshing, or repairing a room, apartment, suite, or nearby premises. If RIT Housing Operations initiates renovations, a refresh, or repairs, every effort will be made to minimize the inconvenience to the resident(s) and, whenever possible, advance notice will be given to the resident(s) as to the time and nature of the work to be done. Resident(s) shall not withhold payment of housing charges due to an assignment change for this reason.
2.06 Space Vacancy
RIT Housing Operations is not responsible for notifying residents of vacancies. Residents must keep the unassigned spaces vacant and available for new roommates at all times or be subject to additional charges (see section 5.17). A resident of RIT housing may not relocate to a vacancy in a different room, suite, or apartment without approval from the Center of Residence Life and RIT Housing Operations. Additional rent and lock change charges may result if a resident makes an unauthorized move.
2.07 Roommate Additions to University Commons Suites
RIT Housing Operations is responsible for assigning a new resident to a vacant suite; however, current residents of the suite may request to add an eligible resident into the vacant space with the approval of RIT Housing Operations. The roommate addition must be completed within 10 business days of the vacancy occurring.
2.08 Roommate Additions to RIT Apartments
It is the responsibility of the resident(s) on contract in an RIT apartment to secure a new roommate(s) for a vacancy in the apartment. Each roommate addition must be completed within 10 business days of the vacancy occurring. If a roommate add is not completed within 10 business days, either the residents will be charged the alternate occupancy rate, or if there is demand, Housing Operations will assign a student to the space (see section 5.17).
2.09 Mid-Year Assignments
When assigned to a vacancy during the academic year, the resident’s contract is for the remainder of the academic year. RIT Housing Operations will assign students to vacant spaces based on the contract dates using the criteria in section 2.02. RIT Housing Operations will notify the current occupants that a resident has been assigned to the vacant space(s) when possible. Residents cannot deny a newly assigned resident access; residents are expected to create a welcoming environment for a new roommate.
2.10 Summer Assignments
3.01 Scheduled Move-In Dates
See below for scheduled move-in dates for each term:
• Fall (2151) Move-in dates for fall semester vary.
• Spring (2155) Move-in dates for spring semester vary.
• Summer (2148) May 29, 2016
3.02 Key Pick-up
All residents are required to check in at designated locations to obtain room, apartment, or suite key(s). Residents may not accept keys from roommates or former residents.
3.03 No-Show Dates and Fees
RIT housing will not be guaranteed if the assigned resident does not pick up and sign out a housing key from RIT Housing Operations by the following dates for the start of each term. In addition for fall semester, if the resident has an RIT housing assignment and is a registered student and fails to sign out a housing key by the specified date for the fall semester, a no-show penalty for $500 will be placed on the resident's student account (see section 5.08).
• Fall (2151) August 24, 2015
• Spring (2155) January 25, 2016
• Summer (2148) May 31, 2016
3.04 Documentation of Room/Apartment/Suite Condition at Check-In
Upon moving into an assigned space, the resident must complete an online housing inventory form within 48 hours. Residents will inspect all items within their space and set a condition assessment. Failure to submit an inventory form within 48 hours will result in the resident waiving his/her right to provide input and may result in incurring existing damage charges (see section 5.11).
3.05 Early Arrival
A resident may request to move in prior to the scheduled move-in date (see section 3.01). Approval for early arrival is determined on a case-by-case basis and early arrival housing is not guaranteed. Additional fees apply (see section 5.20).
4 Checking Out of Housing
5.01 Student Accounts
5.02 Appeal of Housing Charges
An appeal of any charge placed on your student account by Housing Operations must be initiated in writing to RIT Housing Operations within 60 days of the transaction date on the resident’s student account.
5.04 Family Rent Rate
The family rent rate is billed each term and is equal to the term academic year rent rate multiplied by the required occupancy for the assigned unit.
5.05 Academic Year Billing
RIT rent charges are posted on a term basis. All rent and rent adjustment billing, as well as associated fees, will be posted to residents’ student accounts.
5.06 Summer Billing
5.07 Cancellation Fees for Fall Semester
5.08 No-Show Fee for Fall Semester
RIT will charge a $500 no-show fee to students who are registered and have an RIT housing assignment who fail to sign out housing keys by August 24, 2015 (see section 3.03).
5.09 Failure to Move-Out on Scheduled Move-Out Date Rent
5.10 Lock Change and Lost Key Charges
5.11 Damage Charges
5.12 Termination Fee - Applies for Full Academic Year Including Breaks and Intersession
5.13 Prorated Rent Adjustment
RIT will adjust the rent amount for a resident terminating his/her housing contract and vacating housing as allowed for reasons listed in section 7.01. Adjustments will be based on a per day basis through the day the resident’s key(s) and key return envelope are returned to RIT Housing Operations.
5.14 Partial Rent Adjustment
5.15 Rent Adjustments for Roommate Addition
Housing charges may be adjusted for a roommate addition as of the date the new resident signs out his/her key(s). For occupancy requirements and rent rates, see sections 2.01 and 5.03.
5.16 Students on Co-op/Study Abroad Rent
A resident whose co-op is located 45 miles or more from Rochester and requires the resident to relocate (not a co-op completed virtually) during fall semester may maintain his/her RIT housing contract and assignment. This option is also offered to students who go on study abroad. This option is not offered to students whose co-op is to be completed virtually or locally (within 45 miles of RIT). This option is not offered spring semester or summer term. Rent will be reduced for the term(s) that the resident is on co-op/study abroad to one-half the term’s rent of the type of housing the resident is assigned to. Resident will not have key or card access to housing during the term(s) he/she is on co-op or study abroad. Resident is not allowed back into the housing held until the official move in date of the term he/she is returning. Resident must notify Housing Operations in writing at firstname.lastname@example.org to participate in this special option no later than two weeks prior to the start of the term that he/she is registered for co-op or study abroad.
5.17 Alternate Occupancy Rates - Two and Three Bedroom Apartments
5.18 Alternate Occupancy Rates - One Bedroom Apartments
One-bedroom apartments have the required occupancy of one person. The regular rent rate will be charged to the resident. If a second resident is added into the apartment by the current resident, the regular rent rate will be split between the two residents. When the second resident’s contract ends or is terminated, the remaining resident’s rent will immediately revert back to the regular rent rate. Housing Operations will not assign a second student to a one-bedroom apartment without the add being initiated by the current student.
5.19 Break Between Semesters Rent
5.20 Extended Stay Fee
5.21 Restitution Fees
5.22 Internet Credit for Riverknoll Residents
Riverknoll residents may be eligible for a credit, not to exceed $185 per semester, to offset the cost of internet service purchased by the residents. This service must be accessible to all residents in the apartment. All credits for the academic year must be submitted by June 15, 2016. Only one credit per apartment, per semester will be given. Summer term refunds not to exceed $120 will be prorated if student with contract with service provider stays less than a full term. Credit will only be given to residents who hold the contracts with the service provider and the credit will be placed on their student accounts. No checks will be issued. Summer term credits must be requested by September 30, 2016.
5.23 Air Conditioner Fee
5.24 Special Cleaning Fee Due to Animal
All residents of an apartment, room, or suite will be charged a special cleaning, if any type of animal is found to have resided in the unit for any amount of time. A second violation will result in removal from RIT housing (see section 9.09).
6.01 General Terms and Conditions
6.02 Mandatory Dining Plans
6.03 Food Debit Plans
6.04 Changes to Dining Plans
6.05 Deposit and Balance Verification
6.06 Refund Schedule
7.01 Allowable Terminations
7.02 Termination On or After the Scheduled Move-In Date
7.03 Termination by First Year Freshmen with Residency Requirement
7.04 How to Terminate
8.01 Termination for Failure to Comply with Terms and Conditions of Housing
RIT Housing Operations may terminate a resident’s housing contract, with appropriate notice, for failure to comply with the Terms and Conditions of Housing.
8.02 Termination for Uncomfortable or Hostile Environment
Creating an uncomfortable or hostile environment for a new roommate is prohibited. If the behavior of a resident’s dependent or spouse becomes a nuisance to the community or neighbors in the sole judgment of RIT, RIT Housing Operations may terminate the resident’s housing contract.
8.03 Termination for Fraudulent Action
Any type of fraudulent action by a resident related to information, processes, and official documents required by RIT Housing Operations is prohibited and may result in immediate removal from RIT housing.
8.04 Termination for Financial Hold
Notification by Student Financial Services to RIT Housing Operations of indebtedness by a resident may result in immediate removal from RIT housing.
8.05 Termination for Harboring Ineligible Residents
Harboring ineligible students/non-students is prohibited and may result in immediate removal from RIT housing and additional charges for rent. Individuals not on contract for the room, apartment, or suite are prohibited from occupying the space.
8.06 Termination for Violation of RIT's Student Code of Conduct
9.02 Cable Service
9.03 Internet Service
9.05 Air Conditioned Apartments/Suites
Air conditioners in apartments, University Commons, Global Village, and Greek houses are turned off in October and turned back on in the spring. Per manufacturer recommendations, to avoid damage to the unit, these types of air conditioners should not be operated when the ambient temperature drops below 52 degrees Fahrenheit. While operating air conditioners, please keep room/apartment/suite windows closed to avoid damage to the air conditioning unit (see section 5.11).
9.06 Non-Air Conditioned Apartments/Residence Hall Rooms
Residents in apartments that do not have air conditioning may request to have a personal air conditioner they purchased installed in the apartment by completing an air conditioning request form available at either RIT Housing Operations office and online at http://housing.rit.edu. If approved, additional fees will be charged (see section 5.23). All air conditioners will be scheduled for removal during the month of October. Residents may not install personal air conditioners without approval from RIT Housing Operations. Personal air conditioners are not allowed in residence hall rooms.
9.08 Pets and Service Animals
9.11 Pest Control
9.12 Care of Ceilings
Residents are strictly prohibited from affixing any object, allowing any objects, water, or any other liquids to come in contact with, or painting any ceiling areas.
9.13 Windows, Screens, and Balconies
Residents may not disassemble or remove any existing furniture or fixtures from their assigned housing. Only lofts purchased by RIT are allowed in residence halls. Only commercially manufactured lofts are allowed in apartments. No oversized or heavy furniture is permitted in any RIT housing. Water beds are strictly prohibited. No structural changes to rooms, apartments, suites, or public areas are allowed, including the attachment of furniture to walls, floors, or wall coverings of any type. No furniture may be removed from public areas. Wall shelves are not allowed in RIT housing. The use of temporary or permanent hot tubs is prohibited in RIT housing or about the premises.
9.15 Entry for General Maintenance
RIT, its agents, or representatives may enter any room, apartment, or suite to prepare a room/space for a new resident, to check the condition of the space and its furnishings, or to make necessary repairs to a space or equipment therein, including ISP and cable TV connections. A maintenance request by a resident or co-resident of the room, apartment, or suite shall constitute permission for RIT to enter into the space.
9.16 Entry to Prospective Residents or Buyers
9.17 RIT Inn Pool
9.19 Grills and Picnic Areas
9.20 Bicycle Racks
Bicycle racks are available within all RIT housing areas/complexes for student use. RIT Housing Operations is not responsible for lost, stolen and/or damaged bicycles. See section 15.01 for removal of abandoned/lost/improperly stored bicycles.
10.01 Commercial Business
Residents shall not use RIT housing, Ethernet, mailbox, or any part of RIT premises for any commercial business or purpose. RIT housing is for residential use only.
11.01 Community Expectations for All RIT Housing
11.02 Visitation/Overnight Guests
11.04 Sports Play
11.05 Quiet Hours
Violation of established RIT housing quiet hours is prohibited. There are mandatory quiet hours for RIT housing each evening that are to be observed throughout the academic year; they are 11:00 p.m. to 7:00 a.m. Sunday through Thursday and 1:00 a.m. to 7:00 a.m. Friday and Saturday. Any community may choose to vote on and enforce stricter quiet hours. Twenty-four hour courtesy hours are always in effect. During exam weeks all areas observe 24-hour mandatory quiet hours.
Smoking cigarettes, electronic cigarettes, and/or vapor cigarettes is prohibited in RIT housing, residential quads, and within 25 feet of any residential building. Smoking is only permitted in designated areas outside. Any resident who violates this policy will face a student conduct hearing or termination of his/her housing contract and, in addition, will be charged the cost of the special cleaning process to convert the room, apartment, or suite back to a non–smoking space.
12.01 Unauthorized Entry and Door Propping
Unauthorized possession, duplication, or use of keys/swipe cards to any university premises or unauthorized entry to or use of university premises is prohibited. Door propping and lock/latch tampering which breaches facility security and the safety of occupants is prohibited.
RIT strongly recommends that a resident’s possessions be covered by an adequate insurance policy. RIT is not liable for any damage to the resident’s property anywhere on the premises, (e.g., damage to clothes in laundry machines, water leaks, fire, flood, food loss, etc.) or the loss or theft of property either in the resident’s room, apartment, suite, or outside his/her housing. RIT requires residents to keep their doors locked at all times to prevent theft. RIT is not liable for any damage to the resident’s property by another resident or any third party. All personal valuables should be identified and labeled. Further information is available from RIT Housing Operations or the resident’s family insurance agent.
12.03 Pedestrians Right of Way
13.01 Entry for Monthly Inspections
RIT Housing Operations staff will enter all apartments/suites on a monthly basis for the purpose of inspecting fire alarm systems, including, but not limited to, fire extinguishers, smoke detectors, sprinklers, and CO detectors (where applicable). These inspections are required by the Office of Fire Prevention and Control (OFPC). Residents are not required to be home at the time of the inspection. RIT Housing Operations will leave a notice in the housing if no one is home at the time of inspection.
13.02 Entry for Emergency Reasons
RIT Housing Operations, RIT Public Safety, and Center for Residence Life reserve the right to enter into RIT housing for emergency reasons without prior notification. RIT, its agents, or representatives will lock the housing upon leaving it. RIT may enter to search the resident’s housing only with the resident’s permission, a warrant, or authorization from the Vice President of Student Affairs or Senior Vice President of Finance and Administration.
13.03 Tampering, Altering, or Changing Building Systems
13.04 Colony Manor Basements
The Town of Henrietta and RIT’s terms and conditions strictly prohibit the use of Colony Manor basements for sleeping quarters and/or for storage of beds, mattresses, bed frames, futons, or hide-a-beds. Storage of items within the utility area of the basement (delineated by a painted red line on the floor) is strictly prohibited. Due to the safety risk involved, RIT shall have the right to make random inspections of all Colony Manor basements.
13.05 Use of Living Room/Common Space as a Bedroom
New York State fire code states that the means of egress from dwelling units or sleeping areas shall not lead through other sleeping areas. Therefore, residents may not utilize the common area or living room area of an apartment/suite as a bedroom.
13.06 Bedding and Mattress Guidelines
RIT Housing Operations requests, for safety purposes, that only mattresses purchased by RIT Housing Operations be used where beds are provided. Mattress pads (egg crate and all foam mattress pads/toppers) and electric blankets are not allowed in any RIT housing. Nothing can be placed on the bed platform in the residence halls except a mattress.
13.08 Wall Hanging and Apartment Decorations
Material, curtains, flags, tapestries, as well as other hangings in a resident’s room, apartment, or suite must be flame resistant or noncombustible and cannot exceed 10% of the aggregate area of the walls. Items may not cover outlets, emergency switch, or safety equipment. In addition, hangings must be placed directly against a wall and should not interrupt the operation of the smoke detector. Nothing can be attached in any way to or on the ceiling.
13.09 Additional Items and Actions Prohibited in RIT Housing
13.10 Emergency Switch
Bedrooms at University Commons and Global Village are furnished with a switch which, when activated, will sound an alarm indicating an emergency within that particular bedroom/suite.
13.11 Security Cameras
Security cameras are located throughout the first floor, building entrances, and laundry rooms of several RIT residence halls, Global Village, apartment areas, and suites. Information recovered from these cameras can be used to investigate possible violations of law and/or RIT housing or other university policies.
Nothing can be hung, attached, or stored on balconies (this includes the RIT Inn & Conference Center, Racquet Club, and Colony Manor).
14.01 Federal, State, and Local Laws
All federal, state, and local laws of the Town of Henrietta are also in effect on the RIT campus. Violations of these laws are also violations of RIT policies and can result in arrest by outside law enforcement, or in a student conduct hearing by RIT. Failure to comply with any authorized personnel will result in a student conduct hearing by RIT. RIT expects each resident to assume the responsibility to protect his or her own individual rights as well as rights of others. Any person violating any individual’s rights will face appropriate action including the possibility of arrest (see section 8.03).