Establishing Eligibility to Work in the U.S. (Form I-9)

Scope

This policy applies to all employees.

 

Policy Statement

Consistent with the Immigration Reform and Control Act of 1986 (IRCA) regarding the employment of non-United States citizens, all individuals hired by RIT are required to verify their identities and eligibility to work legally in the United States at the beginning of their employment. The Form I-9 is used to document evidence of residence and employability in the United States under the provisions of IRCA.

Procedures

The following procedures regarding the completion of the Form I - 9 apply to Human Resources and all departments processing faculty and staff for employment at RIT:

  • New employees must complete Section 1 of the Form I-9 on or before their first day of employment.  This can be done by logging into http://www.newi9.com/.
  • New employees must present valid identification documents to a representative of the Human Resources Department in Eastman Hall no later than the third day of employment.
  • Individuals are not processed for payroll without completing the Form I-9.
  • An I-9 Form must be on file for all regular employees as well as adjunct faculty and temporary employees. (Temporary associates assigned to work at RIT through a staffing firm are not on the university's payroll and thus complete their I-9 forms with the staffing firm.)
  • RIT complies with IRCA by retaining an I-9 form for each employee for three years from the date of employment or one year following termination, whichever is later. Human Resources is accountable on behalf of the university for compliance with these requirements, therefore, all I-9 forms are retained centrally by Human Resources.

 

Policy History

Edited June 2013