Forms

Here, you will find forms that can save you a trip to HR. All forms that are in a PDF format require Adobe Acrobat Reader, version 4 or higher. To download this free software, visit http://get.adobe.com/reader/ and follow the instructions.

You can use Ctrl-F to search within this page.

For assistance, please call the main Human Resources number at (585) 475-2424 or refer to the HR Staff Directory.

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Benefits Forms

General Employment Forms

Job Evaluation & Position Control Forms

Employee Action Forms

Recruitment-Related Forms

Payroll Forms

HR Transactions Quick Start Guide

 

Benefits Forms

To report an accident or injury that occurs at work.
 
 
To request reimbursement for eligible adoption expenses.
 
 
To certify your domestic partner relationship.
 
 
To enroll, change, or cancel benefits for your domestic partner.
 
 
To enroll, change, or cancel most RIT benefits.
 
 
To provide your authorization to EBS to release your PHI to another person(s) or entity (PHI includes information regarding your account and your claims).
 
 
To update EBS with new information (e.g. address change).
 
 
To sign up, change or cancel direct deposit of Beneflex reimbursements.
 
 
To claim Beneflex dependent day care spending account reimbursements.
 
 
To claim Beneflex health care spending account reimbursements.
 
 
To request an additional Flex Card for a family member.
 
 
To submit dental claims to the dental plan administrator.
 
 
To apply for tax waiver for graduate courses taken by RIT employees.  This process is completed online in Oracle Employee Self-Service at the link called My Graduate Course Tax Waiver Request.
 
 
To apply for an increase in life insurance and/or Supplemental Long Term Disability coverage.
 
 
To submit medical services claim for reimbursement to Excellus BlueCross BlueShield.
 
 
To submit prescription drug claim for reimbursement to Medco.
 
 
To request participation in Retirement Transition Program.
 
 
To terminate the Affidavit of Domestic Partnership.
 
 
To apply for reimbursement for job-related courses you take at accredited colleges and universities and to apply for department funding for CPD courses.
 
 
To apply for or recertify eligibility for the Tuition Exchange benefit.
 
 
To apply for reimbursement for undergraduate tuition at other accredited colleges/universities for eligible children.
 
 
For regular employees to cover spouse/domestic partner and children for courses taken through the Academic Supports Center and the English Learning Center; for adjunct employees and eligible non-employees (e.g., ROTC) to cover themselves or spouse/domestic partner and children under RIT's Tuition Waiver Program for credit-bearing courses.
 
For regular employees to cover spouse/domestic partner and children for credit courses taken at RIT.  This process is completed online in Oracle Employee Self-Service at the link called My Family Member Tuition Waiver.  Please note that you must have proof  of eligibility and proof that a child is your tax dependent for undergraduate courses to be tax-free.  Click here for more details.
 

 

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General Employment Forms

To grant permission for a criminal background and/or mvr check to be performed.
 
 
 
To calculate account breakdowns for grant funded positions.
 
 
For faculty and staff to request disability-related accommodations in the workplace.
 
 
To change name, address, phone number, or emergency contact information.
 
 
It is strongly recommended that you use our automated job application system http://careers.rit.edu to apply for positions at RIT. If you are unable to do so, you may fill out this form and return it to the Human Resources Department.
 
 
New faculty and staff hires will need to complete this form along with their other new hire paperwork.
 
 
Enrollment into the New York LENS Program.
 
 
To initiate and conduct staff performance appraisals and/or upward appraisal.
 
 
To ensure all necessary actions are completed before and after employee terminates.
 
 
The previous manager should complete this checklist when a faculty or staff member in their department is being hired into another department at RIT.
 
 
To calculate summer salary for regular employees.
 
 

 

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Job Evaluation & Position Control Forms

Visit the Position Control Website for additional information on processing position changes (there is no longer a position change form).

 

To be used for all new and existing Positions.

Job Description Questionnaire Instructions

 
 
Use this form to request a PC number to be used in an incremental requisition form in Career Zone.
 
 
To initiate a department re-organization or organization name change.
 
 

 

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Employee Action Forms

Faculty Employee Action Forms

Faculty - Hire
All hires on a requisition in Career Zone should be processed using the online EAF form in the Career Zone system. Consult the Career Zone user guide for instructions.
 
 
To initiate a leave of absence RIT faculty.
 
 
To initiate a return to work action for RIT faculty.
 
 
Faculty - Salary Redistribution
To initiate salary redistribution/costing change for RIT faculty please utilize the online Assignment Cost Change functionality in Oracle.  Directions can be found on the Manager Self Service page.
 
 
To initiate a change transaction on the employee's assignment, job or salary. Please refer to the back of the form for further information.
 
 
To be used to change or renew a multiple year term period of appointment for a Lecturer, Senior Lecturer or Principal Lecturer.
 
 
To initiate summer hire action for RIT faculty on grants and contracts.
 
 
Summer Salary - EAF
To initiate summer hire action for RIT faculty not on grants and contracts please use the online Payment Entry functionality in Oracle.  Directions can be found on the Manager Self Service page.
 
 
To initiate termination of employment for RIT faculty.
 
 
Faculty Overload
To initiate Faculty Overload Pay Action for an appointment within the employee's own college outside of their plan of work please use the online Payment Entry functionality in Oracle.  Directions can be found on the Manager Self Service page.
 
 
Faculty Special Assignment
To initiate Special Assignment Pay Action for RIT regular Faculty employees please use the online Payment Entry functionality in Oracle.  Directions can be found on the Manager Self Service page.
 
 
The previous manager should complete this checklist when a faculty or staff member in their department is being hired into another department at RIT
 
 
Excel spreadsheet to be used for calculating employee FTE based upon their standard months, weeks, hours.
 
 

 

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Staff Employee Action Forms

Staff - Hire
All hires on a requisition in Career Zone should be processed using the online EAF form in the Career Zone system. Consult the Career Zone user guide for instructions.
 
 
To initiate a leave of absence RIT staff.
 
 
To initiate a return to work action for RIT staff.
 
 
Staff - Salary Redistribution
To initiate salary redistribution for RIT staff please utilize the online Assignment Cost Change functionality in Oracle.  Directions can be found on the Manager Self Service page.
 
 
To initiate a change transaction on the employee's assignment, job or salary. Please refer to the back of the form for further information.
 
 
To initiate termination of employment for RIT staff.
 
 
Staff Special Assignment
To initiate Special Assignment Pay Action for Exempt Staff Employees for a period of time outside of the normal quarter time frame please use the online Payment Entry functionality in Oracle.  Directions can be found on the Manager Self Service page.
 
 
The previous manager should complete this checklist when a faculty or staff member in their department is being hired into another department at RIT.
 
 
Excel spreadsheet to be used for calculating employee FTE based upon their standard months, weeks, hours.
 
 

 

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Adjunct Employee Action Forms

To initiate hire action for new Adjunct employees. Exempt Adjunct only.
 
 
To initiate termination of employment for RIT Adjunct when the Adjunct is leaving RIT permanently.
 
 
To initiate a hire or rehire of a non-exempt (hourly) adjunct. Use only for hiring existing RIT non-exempt employees. Refer to instructions on back of form.
 
 

 

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Recruitment-Related Forms

 
 
 
 
 
 
 
 
 
 
 
 
Career Zone Online Requisition
(There is no longer a paper requisition form.)
If you already have a position control number, go directly to http://careers.rit.edu/managers to create your online requisition. If you need a pc number to use in your requisition, you must first complete the New PC Number Setup form. HR will then assign you a number to use in the online requisition in Career Zone.
 
 

 

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Payroll Forms

Questions? Contact us at (585) 475-2381 or (585) 475-2382.

Forms related to Kronos Timekeeping, Additional Payments, Payroll Changes and Tax Deductions can be found at: http://www.rit.edu/fa/controller/forms.html.

 

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