Onboarding for Managers & Supervisors




Onboarding is the process of integrating new or newly-promoted employees into an organization or role by building knowledge, key relationships, and providing feedback. Onboarding begins when the employee accepts the position, it includes orientation, and it can extend from six months to a year.

Here are some valuable resources that you should utilize to ensure your new employee has a productive and successful orientation to RIT.

New Hire Two-Day Agenda

Sample Checklist

For more information please visit the Frequently Asked Questions (FAQ), or you can email questions/comments to hr@rit.edu.

RIT Mission, Vision, Values


New Employee I-9 Form Completion

  • New employees must complete Section 1 of the Form I-9 on or before their first day of employment.  This can be done by logging into http://www.newi9.com/.
  • New employees must present valid identification documents to a representative of the Human Resources Department in Eastman Hall no later than the third day of employment.
  • Individuals are not processed for payroll without completing the Form I-9.
  • An I-9 Form must be on file for all regular employees as well as adjunct faculty and temporary employees. (Temporary associates assigned to work at RIT through a staffing firm are not on the university's payroll and thus complete their I-9 forms with the staffing firm.)
  • Once HR has received the completed I-9 form, the employee information will be sent to the central IT identity system (CLAWS) to set up the appropriate affiliations.


ID Cards 

The new employee will obtain the ID card request form from HR so they can take it to the Registrar’s Office on the 1st floor of the Eastman Building. The UID number is written on the request form, if available.

  1. The Registrar’s office will generate the ID card using the form.
    1. A form of ID and the Social Security Number from the employee is required by the Registrar’s office to generate the card.
    2. The Registrar’s office will create a new UID or update the existing UID with the affiliation of New Hire and with Social Security Number and Date of Birth from employee.


Computer and Systems Information

Service Desk Process to issue RIT Computer Account and Email

The employee’s home department completes an ITS Computer Account Request form and submits it to the RIT Service Desk. Their contact information is:

Phone 585-475-HELP
E-mail servicedesk@rit.edu
Office Gannett Building, Room 1113

The Service Desk will then create a ticket and set up the new computer account with the appropriate access levels of access.

Other System(s) Access

  • Access to other systems such as Lenel, MyCourses, and SIS may be automatic based on the affiliations in Claws and the information in HR. 

System Links and Support

Information & Technology Services (ITS)
Provides services for initial setup, upgrades, troubleshooting, software support, file sharing, etc.

ITS Service Desk
Computer Related Support e-mail. Or, call 475-HELP.

Information Security

Oracle Manager Self-Service Access 
Note that RIT Supervisor Self-Service is automatically assigned to individuals who have direct reports.

HR Systems and Self Service

ITS Downloadable Forms for Computer and Mobile Device Access

Including dining services accounts.

Access Oracle Administrative Systems ( https://mybiz.rit.edu )

Employee Self Serve ( https://myinfo.rit.edu )

Software Licensing and Volume Purchasing Agreements

Download VPN 
Virtual Private Network. Required for Off Campus Use of Oracle Administrative Systems (VPN FAQ).

Oracle Support

Student Information:


Additional Resources & Information


Furniture Standards Guidelines

Nametags & Signs

Name Tag & Sign Request Form


Key and Other Maintenance Requests

Key or Lock Change Form

Key Policy

Office Supplies

Office Supplies and Equipment

Recycling/Garbage Bins

E-mail fms@rit.edu and include your name and phone number.


General Telephone Information

Moves, additions, changes to phone service, jacks, data outlets, CATV outlets, etc.

Telephone and Repair Services

Telecommunications Relay Service

Campus Directories

Software Licensing and Volume Purchasing Agreements

Student Information

Student Information System (SIS)

MyCourses web-based software for instructors.



Payroll Schedule

MyInfo - Employee Self Service

Kronos Timekeeping

Direct Deposit Form

Human Resources

Human Resources Web Site

New Hire Personal Data Form

MyInfo - Employee Self Service

I-9 Form
Proper ID is necessary.

University ID
Needed for enrollment in many RIT systems. Issued after I-9 completed.

New Employee Orientation



Procurement Card

Travel Card

General Ledger Access

Ethics Hot Line


General Travel Information

Required Employee Training

Harassment and Discrimination

Early Intervention

Digital Self Defense 103

Information Access and Protection Plans


Be sure to discuss department policies.

Institute Policy Manual

Human Resource Policies and Procedures

Individual Conflict of Interest/Commitment

Institute Audit, Compliance & Advisement


New employees go to Info Booth for temporary parking pass.

Visit Parking for additional parking and transportation information. 

Click here to view campus maps.


The university is committed to a sustainable community and employees are encouraged to participate in sustainable practices. Visit the Sustainability webpage.