Human Resources

Quick Start Reference Guide for Common HR Transactions

You can use Ctrl-F to invoke the find box to search this page. The purpose of this guide is to direct you in how to get started with processing common HR transactions. Please refer to full policy and procedure manuals and websites for more detailed information and guidance.

Employee Assignment Changes, Promotions and Transfers

Change to faculty or staff current salary/pay rate, location, standard hours, months/weeks per year, FTE, benefits category (FT/PT) (no change in Position Control number).

Location Change

  • For change to location, please complete the Promotion/Other Change Employee Action Form and enter the location change in the comments section. For changes to the location of multiple employees, the supervisor can also send an email with the employee names and new building locations to the appropriate HR Assistant.

Supervisor Change

Initiate salary costing redistribution for RIT staff, faculty or temp

Change an employee's Position Control Number (Career Zone requisition required)

Initiate a change for RIT Temp (non-agency)

Faculty tenure promotion or rank change

Initiate summer hire action for RIT faculty

Initiate Faculty Overload Pay Action for RIT regular Faculty Employees

Initiate Special Assignment Pay Action for RIT regular Faculty employees

Initiate Special Assignment Pay Action for Exempt Staff Employees

Move individuals in and out of Administrative Faculty positions (such as Department Chairs)

  •  Follow the process for: Create a requisition to process an internal or external hire (department chair position control numbers should not change to non-Administrative Faculty positions. Individuals moving in and out of Chair positions must have another vacant position control number to move to)

Promotion or transfer as a result of a job requisition (regular faculty or staff WITH CHANGE in position control number)

Staff Promotion with NO CHANGE in Position Control number (such as career ladder)

Change to staff employee current assignment resulting from job evaluation (FLSA Category (exempt/non-exempt), or pay band)

Hire (Internal or External)

Rehire an adjunct that was previously hired in a different academic period or for an additional assignment

Leave of Absence

                  E17.0 Faculty Leave of Absence Policy

Employment/Applicant Transactions

 

Position Title and Organization Related Transactions

Position Control Procedures and FAQ's 
Position Classification and Job Evaluation Procedures

Create a new STAFF position with a new position control number (Incremental)

Create a new FACULTY position with a new position control number (Incremental)

Submit an existing STAFF position for job re-evaluation

Change an existing STAFF position title or organization name (with minimal to no job responsibility changes)

  • Department sends existing JDQ and Job Re-evaluation Form to HRSM (if department needs JDQ, they can contact positioncontrol@rit.edu)
  • HRSM determines if there is only a title change, organization name change or minimal change that does not require job re-evaluation.
  • If the job had not changed enough to warrant job re-evaluation, the HRSM will request HR Position Control to set up the new Position Combination so that it is available for Career Zone requisition or EAF processing.
  • If the job change is substantial, the job evaluation process will commence.

Change an existing FACULTY position title or organization name

Process department mass organization name changes (impacting multiple employees) Changes other than organization name related to a person's assignment can not be submitted using this form.  Items such as salary, band or costing must be submitted on an Employee Action Form.

Termination from RIT

Initiate termination of employment from RIT for staff, faculty, temp (non-agency) or adjunct (do not use for interdepartmental transfer)

 Initiate termination of employment for RIT Temp (non-agency)

Employee Self-Service Transactions

There are several types of transactions that employees are able to process on their own records. In addition, we strongly encourage employees to review their HR data regularly and to review their online pay stub each pay period.

Employee Self-Service Frequently Asked Questions (FAQs) and Reference Guide

Log in to Employee Self-Service at https://myinfo.rit.edu or https://mybiz.rit.eduand select RIT Employee Self-Service

Apply for a Job as an Internal Applicant

Employee fields available to update in Employee Self-Service

  • Personal Title
  • Name prefix
  • Preferred name
  • Gender
  • Marital Status
  • Ethnic
  • Gender
  • Veteran Status
  • Your schools attended and degrees
  • Emergency Contact Information
  • Emergency Notification Options
  • Address
  • Banking Information for Direct Deposit
  • Tax Withholding Information
  • Benefits Information
  • Password to Oracle
  • Benefits (during certain times of the year only)

Fields available to view in Employee Self-Service

  • Name (may only be changed by bringing your original Social Security Card to Human Resources, 5th floor Eastman Building)
  • Adjusted Service Date
  • Employee Number
  • Social Security Number
  • Date of Birth
  • Employment and Salary History
  • University ID
  • RIT Email Address
  • Total Compensation Statement
  • Conflict of Interest Information

Other life event changes are addressed on the Benefits website in the life events document: http://www.rit.edu/fa/humanresources/files/docs/lifeevent.pdf

Employee Benefits

Benefits, Health and Wellness Information can be found at:http://www.rit.edu/fa/humanresources/benefits/

Benefits Forms are on the HR Benefits Page at:http://www.rit.edu/fa/humanresources/forms.html#benefits