Forms

 

 

Form Use Questions to:
Bid Qualification Form Used to qualify suppliers during the bidding process Tina Karol 
(585) 475-6803 
trkpur@rit.edu
Business Card Order Form For ordering official RIT business cards from the Hub Postal/Print (less than 500 cards, without raised print) Hub Postal/Print
(585) 475-2117
Entertainment contract – Live performance agreement 1 (Less than $5,000) When hiring an entertainer for a live performance (Less than $5,000) Bobby Colon 
(585) 475-6932 
racgla@rit.edu
Entertainment contract - Live performance agreement 2 (less than $10,000) When hiring an entertainer for a live performance (Less than $10,000) Bobby Colon 
(585) 475-6932 
racgla@rit.edu
Entertainment contract - Live performance agreement 3 (greater than $10,000) When hiring an entertainer for a live performance ($10,000 or more) Bobby Colon 
(585) 475-6932 
racgla@rit.edu

Exception to Bidding Form

Required for any purchase in excess of $5,000 that deviates from normal bidding policy Andrea Barber 
(585) 475-7805 
asbpur@rit.edu
Exception to Bidding Form - FMS Required for any purchase in excess of $5,000 that deviates from normal bidding policy Andrea Barber
(585) 475-7805
asbpur@rit.edu
FFATA Procurement Reporting Form When purchasing goods/services on FFATA subject federal contract Rachel Guy
(585) 475-2037
rcgspa@rit.edu
Independent Contractor (Consultant) Contract When hiring an independent consultant or contractor Andrea Barber 
(585) 475-7805 
asbpur@rit.edu
Independent Contractor Contract – Catering When hiring a contractor for Catering/Food Service Andrea Barber 
(585) 475-7805 
asbpur@rit.edu
Letterhead Stationery Order Form For ordering RIT letterhead stationery directly from the Hub Postal/Print Hub Postal/Print
(585) 475-2117
Rochester Computer Recycling and Recovery To request pick-up of electronic waste. Elliote Simpson
(585) 475-2109 
elspur@rit.edu
NDA for Export Control Non-Disclosure Agreement for use when subject matter is export controlled Bobby Colon 
(585) 475-6932 
racgla@rit.edu

NDA

When releasing confidential information to a supplier. Bobby Colon 
(585) 475-6932 
racgla@rit.edu
Oracle Access Request Form To add, change or delete access to the Oracle system Andrea Barber 
(585) 475-7805 
asbpur@rit.edu
Request for Proposal Template (With instructions) Basic language to be included in Request for Proposals with complete instructions Tina Karol 
(585) 475-6803 
trkpur@rit.edu
Request for Proposal Template Basic language to be included in Request for Proposals-does not include complete instructions

Tina Karol 
(585) 475-6803 
trkpur@rit.edu

Request for Taxpayer Identification Number & Certification (Form W-9) To request a taxpayer identification number & certification
Mary Jane Kosel 
(585) 475-5885 
mjkppa@rit.edu
RIT No-Cost Brewers Information and order form for Keurig coffee makers from Staples Sharyl Rock
(585) 475-2759
ssrssc@rit.edu
Staples Advantage Access Request Form To enable access to the Staples Advantage ordering system for office products. Tina Karol
(585) 475-6803
trkpur@rit.edu
Supplier Set-up Form Request new suppliers to be set-up in the Oracle applications.
Mary Jane Kosel 
(585) 475-5885 
mjkppa@rit.edu
Supplier Qualification Form Used to request inclusion on the RIT Qualified Bidders List Marcia Barilla 
(585) 475-7834 
mjbpur@rit.edu