The RIT Surplus Property Program is designed to provide a cost effective, timely and efficient process to reallocate resources within RIT, and for disposing of unneeded goods at the highest practical rate of return to departments and RIT.
Disposition of RIT's surplus property is the responsibility of the Procurement Services Department through the administration of the Surplus Property procedure. The property disposition procedure applies to all Institute departments.
- Provide an effective means for transferring idle equipment from one department to another within the university
- Promote optimum use of existing equipment within RIT
- Minimize the cost of replacing equipment or of obtaining additional equipment for individual departments and RIT.
- Provide for the sale or other disposition of equipment no longer of value to the university.
Definition of Surplus Property - Items no longer needed by the department that made the initial purchase are considered surplus property.
The first option for items that are deemed Surplus Property will always be re-circulation within or among other departments of RIT. During this period only the acquiring department's 24-digit account number will be accepted as payment for the item(s).
If no other department has requested the surplus property, the property will be offered for sale to RIT faculty/staff and students. Payment may be made by cash or personal check.
If no RIT faculty/staff or student has requested the surplus property, the property may be offered for sale to off-campus individuals and agencies.
If the property is not sold to off-campus individuals and agencies, the property will either be donated or disposed of at the discretion and direction of the Procurement Services Department.
Unauthorized removal or disposal of Institute owned, loaned or donated property, regardless of value, constitutes a violation of Institute policy.
The Procurement Services Department shall be immediately notified when a department has surplus equipment. The item description, condition, location and RIT inventory control tag number shall be conveyed with this notification. Procurement Services will notify the Fixed Assets analyst of the relocation/disposal of any capital asset. Furniture that will no longer be needed should be declared surplus upon placing a purchase order for new furniture so that unnecessary movement and storage of such items is avoided.
Surplus Equipment will remain in the department until sold. Physical Plant may, on occasion when requested in advance, store surplus property for 30 days. Procurement Services will dispose of such stored equipment in accordance with this policy.
Temporary storage of items during a renovation project may be arranged by contacting Physical Plant Shipping and Receiving. Items that remain in the warehouse area 60 days beyond the completion of such project may be declared surplus property and disposed of in accordance with this policy.
Fair value for the equipment will be determined between Procurement Services and the department presently responsible for the equipment. Moneys received from the sale of such equipment will be shared equally between the disposing department and Procurement Services. Once the surplus equipment has been moved from the selling department's area, Procurement Services will receive 100% of the proceeds.
From time to time the Procurement Services department may hold "surplus sale days" when the warehouse in building 99 will be open for the viewing and sale of surplus equipment.
Electronic Waste Recycling
Definition of Electronic Waste: All monitors, televisions, cathode ray tubes (CRTs), Computer Processing Units (CPUs), and keyboards are considered hazardous waste material due to the content of lead, silver, cadmium and other heavy metals used in their manufacture. They cannot be disposed of in the regular trash and must be managed in accordance with New York State Department of Environmental Conservation (NYSDEC) Rules and Regulations (6 NYCRR 371.1). RIT has chosen to dismantle and recycle electronic waste for scrap metal recovery in an environmentally conscientious manner.
- The disposal of electronic waste is being handled by Rochester Computer Recycling and Recovery. They will remove, recycle and dispose of electronic waste. Please log-in and complete the Pick up Request Form to schedule a pick-up.
- Other electronic equipment may need to be disposed of as hazardous material or recycled if you know or suspect it contains heavy metal or other hazardous materials. If there is any question, the best way to evaluate the product is to call the manufacturer of the piece of equipment and ask if there are any concerns with hazardous materials such as heavy metals (i.e.- mercury, lead, silver).
- Usable electronic computer equipment that is in working order, with the processor working and/or monitor working can be handled as surplus equipment. If this option is chosen, care should be taken to assure that sensitive information is removed permanently from the computer hardware.
- If electronic waste is found in the regular trash stream the Environmental Health and Safety Office of Campus Safety will be notified and the Dean/Division Head of that area will be informed.
If you have any questions, please contact the RIT Environmental Health Specialist - Campus Safety, or you can visit the New York State Department of Environmental Conservation web site at www.dec.state.ny.us for more detailed information.
Equipment Acquired with Federal Funds
Special regulations may apply to disposal of equipment acquired with Federal funds (e.g. grants and contracts). Contact Sponsored Programs Financial Management Services for specific sponsor regulations that may apply to your grant or contract.
Electronic Waste Recycling Fee
At this time, due to changing market conditions, there are no recycling fees.