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Policy on TACCESS paper presentations at the ASSETS or W4A Conferences

Policy

As part of an on-going relationship with the ASSETS and W4A conferences, papers accepted to TACCESS that have not previously been presented at another conference, can be presented at ASSETS or W4A, provided that the conference program chairs are notified of the papers before the program meeting so those papers can be folded into the program.

The determination as to whether a TACCESS paper would be presented in the form of a poster or a presentation at the conference is up to the conference chairs, who are also responsible for decisions about time allocation and scheduling. Any TACCESS papers presented at a conference will be clearly be marked as TACCESS papers in the conference program.

This on-going relationship with ASSETS and W4A is expected to continue for upcoming years of these conferences, and additional conferences may be added in future years, according to the policy outlined below.

Presentation at W4A

TACCESS papers which have not previously been presented at a conference and which are accepted during the one-year period of time ending on February 1 before the W4A conference will be considered for presentation. If the authors wish to present the work at W4A, the conference liaison to TACCESS must determine that the topic of the TACCESS paper is relevant to the W4A conference.

Presentation at ASSETS

TACCESS papers which have not previously been presented at a conference and which are accepted during the one-year period of time ending on June 4 before the ASSETS conference will be considered for presentation. If the authors wish to present the work at ASSETS, they will be given the opportunity to do so, under the assumption that papers relevant for the TACCESS journal would also be relevant for the ASSETS conference.

Proposed policy for adding additional conferences

  1. The chair of a conference community or conference steering committee can send a request to the editors-in-chief of TACCESS indicating a desire for TACCESS papers to be presented at their conference. All such requests from active Assistive Technology and Accessibility communities will be approved. By making this request, the conference, through its community leadership agrees to accept for presentation all TACCESS papers whose topic is appropriate to their conference.
  2. The community or steering committee chair shall provide TACCESS with a liaison person who has the authority to approve a paper as being acceptable content for the conference. This is not a review process. That has already been done by TACCESS. This is simply an approval of suitable content for the conference. This should not require reading the paper, only the title and abstract.
  3. The conference’s TACCESS liaison shall respond immediately to any requests so that in the rare case of a decline of the paper the authors may still present at ASSETS.
  4. The community or steering committee chair shall provide TACCESS with a deadline date that is the same every year. Any paper to be presented at the next iteration of that conference must be accepted and sent to the conference’s TACCESS liaison before that date.
  5. When a TACCESS paper is accepted, the authors should designate which conference they desire to make their presentation (or no conference). Requests for presentation at ASSETS are automatically granted on the assumption that all TACCESS material is acceptable at ASSETS. Requests for presentation at a particular specialized conference must be received by the community’s TACCESS liaison before the deadline.
  6. Once a TACCESS paper has been scheduled into a conference, all discussions about the scheduling of the presentation shall be between the authors and the conference with no further involvement from TACCESS.
 
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