The office of Special Events and Conferences should be the principal point of contact for all external organizations that wish to use RIT facilities. All requests from external organizations should be referred to this office. This office provides quality service in event planning and management to local businesses, educational, civic, and service organizations, as well as to alumni and friends of RIT. A Facilities Rental Contract is required for use of all facilities by external organizations. A certificate of insurance naming RIT as an additional insured is also required for external groups.
Contact with the office of Special Events and Conferences should routinely be a first step in consideration of hosting an academic/ professional conference or event at RIT, prior to any formal commitment/ contract agreement. This office is a vital resource for RIT academic and administrative departments for planning conferences and special events, serving in an advisory capacity to assist the host faculty/ department in making all logistical arrangements, development of the contract agreement and obtaining necessary approvals. The host faculty/ staff member or their designee is responsible for all the above arrangements, approvals and event publicly (including submission of the Institute Events Calendar), however the Special Events and Conferences staff will serve as a planning resource throughout the event planning process.
Make us your first call and we will provide you with excellent planning advice and support to ensure a successful conference or event.