Volunteer Registration

Thank you for volunteering for Imagine RIT on Saturday, May 2, 2015! Volunteers are essential members of the festival team and we need hundreds of people just like you to ensure that Imagine RIT is a success. We look forward to working with you!

All volunteers must be at least 16 years of age, and should plan to attend a training session in April.

Once you complete and submit the registration form, you will receive an email confirming your volunteer assignment(s) for May 2, 2015.

* Indicates a required field

Personal Information

Please check all that apply:
Student
Faculty
Staff
Alumni
Family member of student, faculty, staff or alumni
Other

PLEASE NOTE: Voluntary participants (exempt and non-exempt) must have supervisor approval before volunteering for a university event that occurs during their normal hours of work.

Non-exempt employee voluntary participants are compensated for time worked at university events and record the hours for duties performed on their regular time cards. Please visit: https://www.rit.edu/fa/humanresources/policies/procedures/nonexemptEmpParticipation.html to read this policy in detail.

Please check all that apply:
Welcome Tent
Poster Tent
Information Booth
People Mover Stop
People Mover Driver
Greeter
Roamer
Alumni Oasis
College/Building Volunteer
Other
NA (This is my first time volunteering at the festival)

Yes
If yes, which one(s)?
No
Each Imagine RIT volunteer receives a free t-shirt to wear on the day of the festival. Please indicate your preferred t-shirt size and we will do our best to accommodate you:


Please note: corporate sponsor logos appear on the backside of volunteer t-shirts so please do not plan to wear a shirt from a previous festival. Thank you!

Each Imagine RIT volunteer will receive a meal card that may be redeemed on the day of the festival. Please indicate your preference below:

I would like a meal card for Dinosaur BBQ (one pulled pork sandwich, a piece of fruit or a bag of chips, and a cookie/brownie). A water cooler and cups will be on site so please bring your reusable container, if desired.
I would like a meal card to use at any RIT Dining Services location (includes outdoor tents, but not Gracie’s) (value $7)
I choose to opt out of receiving a meal card this year

No, I do not need an interpreter
Yes, please provide an interpreter for me
No, I do not have ASL interpreting skills
Yes, I have ASL interpreting skills

Volunteer Assignment Information

All volunteers should be able to answer most questions related to Imagine RIT and the RIT campus. Visitors need our help in navigating the campus to find exhibits, food venues, restrooms, first aid stations, stages, parking lots, etc. Volunteer training will prepare you to do this!

Below is a list of specific volunteer assignment areas for the festival followed by a brief description of each.

Please take a few minutes to review these assignments before making your selection(s).

Information Booth

Information Booth volunteers are expected to be able to answer any number of questions related to the festival and RIT in general. They provide directions to visitors with regard to navigating the campus and finding particular exhibits using the print program. There are six Information Booths and most are outside (these volunteers will stand under large umbrellas) with the exception of one booth in the Gordon Field House. This assignment requires a solid working knowledge of the campus, the ability to provide directions and stand throughout the duration of the shift.

Welcome Center

Volunteers assigned to one of seven Welcome Centers will be under tents; however, this assignment is very active and volunteers are required to stand for the duration of the shift (up to 3 hours). They welcome visitors to the RIT campus and to Imagine RIT, and distribute bright orange, reusable tote bags and print programs. Wristbands are provided to families with young children. A sign out sheet is available for those visitors who may be in need of a wheelchair. Visitors may ask Welcome Center volunteers to provide directions with regard to navigating the campus and finding particular exhibits or food venues.

Gordon Field House Center/Student Life Center

Volunteers at the Gordon Field House & Activities Center and in the Hale Andrews Student Life Center welcome visitors to the building and also help guests find exhibits, restrooms, elevators, first aid, and food.

Volunteer Check In

The main volunteer check-in point will be located in the lobby of Eastman Hall (EAS - Building 01). You will greet our volunteers and check them in, making sure they have received their t-shirt and meal card. We will have plastic ponchos to distribute in the case of rain as well as pins for volunteers to wear in case they need to cover their t-shirt with a jacket or sweater. You may need to answer questions that volunteers have about where their assignment is located. Visitors may stop by looking for particular exhibits so you should also be familiar with the campus in general, the festival program of exhibits and color-coded map.

Poster Distribution Tent

Volunteers assigned to the Poster Tent will distribute free copies of the winning poster from the Imagine RIT Poster Design Contest. Visitors will be asked to provide an email address in exchange for a free poster. Many visitors will treat this location as an Information Booth, which means that volunteers should have a solid working knowledge of the campus and be able to provide directions to visitors on how to get around and find particular exhibits.

People Mover Stop

Volunteers assigned to the people mover stops ensure that a line is formed and direct visitors as they enter and exit the people movers. This assignment requires standing for the duration of the shift. It can be a challenging assignment in that visitors may try to hop on and off people movers (golf carts) without standing in line, but we encourage our people mover stop volunteers to be assertive and consistent for the safety of our visitors and their enjoyment of the festival.

Roamer

Volunteers who are willing to act as “walking information booths”. As such, Roamers are expected to be able to answer any number of questions related to the festival and RIT in general. They provide directions to visitors with regard to navigating the campus and finding particular exhibits using the print program or the Plan Your Day feature of the Imagine RIT website. This assignment requires a solid working knowledge of the campus, and the ability to stand throughout the duration of the shift. Roamers are asked to take initiative and approach visitors who may appear to be confused or lost.

Volunteers that sign up to be a roamer must be flexible as we may also need help at another location if other volunteers do not show up or if an area needs more hands on deck.

No Preference

Volunteers willing to work anywhere during the shift time(s) they specify.

Alumni Relations Activities

The Office of Development and Alumni Relations needs volunteers at the “Alumni Oasis” as well as for other areas around campus involving RIT alumni.

College Level Opportunities

Each of RIT’s nine colleges will participate in Imagine RIT and a number of them would like volunteers to serve as greeters, provide direction within the college, staff information tables and complete other duties as needed.

Choose Your Assignment(s)

Please use the drop down menus below to choose a volunteer assignment for Saturday, May 2, 2015.

Once you make a selection, this assignment belongs to you and will become unavailable for other volunteers.



Would you like to choose a second assignment for the day? yes no

Please remember to choose a time that does not overlap with your previous selection(s).



Would you like to choose a third assignment for the day? yes no

Please remember to choose a time that does not overlap with your previous selection(s).



Volunteer Pledge

As a volunteer for Imagine RIT: Innovation & Creativity Festival, I acknowledge that I am at least sixteen years of age, and that I will make every effort to attend a training session to ensure I have the most up to date knowledge of Imagine RIT and the RIT campus.