RIT/ITS Fiscal Year 2008 Chargebacks

Important Information Concerning ITS Computer Systems and Network Charges
ITS Charges for Faculty and Staff
ITS Charges for Students
Rate and Calculation
ITS Centralized Computing and Networking Services

Important Information Concerning ITS Computer Systems and Network Charges

ITS, with support from Finance and Administration, developed a cost distribution methodology encompassing the varied computer platforms and distributed application software architecture across the Institute. The charges are based on the FTE count for faculty, staff and students. The monthly computer systems and network charge are assessed on two factors: a per FTE charge developed from the total cost of operating and maintaining the RIT computer systems and network multiplied by the total of faculty, staff and student FTE's attributable to each department.

The standard charge reflects the centralized costs of supporting RIT computer systems and the network that is used by the entire institute community. These services are outlined later in this document. Charges for services and equipment that are specific to a college or department are not part of the centralized cost base and are charged separately from the monthly rate.

ITS Charges for Faculty and Staff

Faculty and staff FTE counts are derived from the payroll distribution each payroll period of the month. For those employees whose salaries are charged to more than one department or project, the FTE calculation reflects the appropriate percentage charge to each department or project. The calculation includes all full and part time employees (including adjuncts and temporaries) who were paid during that period, based on their standard hours recorded in the Oracle Human Resource/Payroll System.

An employee with standard hours of at least 35 and up to 40 hours per week is equal to one FTE.
Adjunct faculty are calculated at .33 FTE for each department charged.
FTE for student workers are not included in the calculation.

ITS Charges for Students

Student FTE counts are based on the 21-day report for the academic quarter.

The FTE reflected in the fall 21-day report is the basis for the monthly charge for September, October, and November.
The winter 21-day report is used for December, January, and February.
The spring 21-day report determines the charge for March, April, and May.
Charges for June, July, and August are based on the 21-day report for the summer quarter.

ITS charges for students are charged to the department associated with each student's academic program code.

Rate and Calculation

Each month the ITS charge is calculated by multiplying the actual FTE counts by the chargeback rate. The rate is reviewed quarterly and adjustments made as necessary to adjust the rate to actual ITS expenditures. The rate for fiscal year 2008 is 82.30/FTE.

The journal entry is charged to object code 90230. The journal entry description includes the total number of FTE's being charged for the period as well as the month the charges pertain to. Separate charges are made each month for students and for faculty/staff.

Questions about the composition of the FTE count may be directed to ITS at extension 5-2591.

Information and Technology Services
Centralized Computing and Networking Services
Fiscal Year 2008

Design, program, install, document, enhance, and maintain institute wide administrative information systems. Examples include STARS, SIS, Financial Aid, Bursar, Residence Life, Human Resources, General Ledger, Accounts Payable, Payroll, Fixed Asset, and Purchasing systems.
Maintain currently active high-speed switched 10/100-megabit data network connections.
Provide Internet access from any computer on the RIT campus network.
Provide dial-in modem service.
Provide dynamic Internet addressing (DHCP) for campus desktop computers and provide Internet name services (DNS).
Maintain the campus wireless network.
Provide computer accounts to appropriate faculty and staff that allow access to electronic mail, file services, library systems, Student Information System (SIS), and a variety of other services.
Provide central electronic mail and group scheduling services.
Provide HelpDesk support for end users on central computing, network, and desktop computers.
Provide classroom support for network connections and computer use.
Manage central web servers.
Provide central server and disk space for student, faculty, and staff; and disk space for student, faculty, and staff individual web pages.
Provide computer education and training programs.
In partnership with other campus organizations, create and support standards related to computing and networking.
Provide computer room services for servers supporting central institute-wide applications. ITS support responsibilities are defined based upon the server needs and the application. Examples include: Document Imaging System for student records, Development Alumni System, NTID Interpreter/NoteTaker scheduling system, student systems, financial systems, calendar server, classroom scheduling, First Class, and network servers.
Provide database administration for institute applications such as Oracle, ADABAS, student systems and financial systems. Student systems include Financial Aid, Bursar, Registrar, Residence Life and Admissions applications. Financial systems include electronic transfers, printing, Kronos and e-commerce