RIT
Systems and Technologies

Updating Distribution Lists in the GAL

If you are responsible for updating distribution (mailing) lists in the GAL the following step-by-step instructions provide the information on how exactly to do this.

  • Adding New Members to a Distribution List
  • Removing Members from a Distribution List

Adding New Members to a Distribution List

  1. Open up your Outlook client
  2. Click 'Tools' and then select 'Address Book'
  3. Type in the name of the distribution list you need to update in the 'Type Name or Select from List' box



  4. Double click the distribution list to open it's properties



  5. Click the 'Modify Members' button under the list of members
  6. Click the 'Add' button on the 'Distribution List Membership' window



  7. Type in the name of the person you'd like to add to the distribution list
  8. Highlight their name in the list



  9. Click 'OK' and then click 'OK' again
  10. You should now see the person listed in the 'Members' section



  11. Click 'OK' to close the properties window for the distribution list, close out of the GAL and you're done

Removing Members from a Distribution List

  1. Open up your Outlook client
  2. Click 'Tools' and then select 'Address Book'
  3. Type in the name of the distribution list you need to update in the 'Type Name or Select from List' box



  4. Double click the distribution list to open it's properties



  5. Click the 'Modify Members' button under the list of members
  6. Highlight the member you would like to remove



  7. Click the 'Remove' button and then click 'OK'
  8. Their name should not appear in the 'Members' section when you are done
  9. Click 'OK' to close the properties window for the distribution list, close out of the GAL and you're done