Storing Sent Items Locally

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When you send e-mail using an Exchange account a copy of the sent mail is stored in the 'Sent Items' folder under your Exchange account. These stored e-mails will count against your quota. You can either delete the sent e-mails to save space or move them to the 'Sent Items' folder that is stored locally on your computer. If you choose to move the e-mails locally you will not be able to view them from a remote location and you will be responsible for backing them up. You may only want to save items that are important to you and delete all others.

  1. Deleting Sent E-mail:
    • Click on the 'Sent Items' folder under your Exchange connection to highlight it and then click on Edit from the toolbar and choose 'Select All' from the drop down menu.

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    • This will highlight all of the e-mail in your 'Sent Items' folder
    • Click the 'Delete' key on your keyboard
    • If you only want to delete individual sent e-mails just click on the individual e-mail and hit delete

     
  2. Moving Sent E-mail to the 'Sent Items' folder that is stored locally on your computer:
    • Follow the instructions from above to highlight either all or individual e-mails in the 'Sent Items' folder under your Exchange account
    • While the item(s) are highlighted right click and choose 'Move To Folder' from the drop-down menu
    • Click the + sign next to 'Personal Folders' (Outlook) or 'Local Folders' (Outlook Express) to view all of the sub-folders.

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    • Select the 'Sent Items' folder under your local mail store and click 'OK'
    • This will move all or any individual e-mails from the Exchange mailbox to the local mail store on your computer.