E-mail @ RIT - Communication Via Mailing Lists

Mailing lists are used to send e-mail to more than one individual. There are several techniques that can be useful to you when sending or receiving those types of e-mail.

The purpose of this page is to provide some basic information on the more common methods of e-mail distribution at RIT and is by no means meant to be an exhaustive resource. If you have questions, contact the ITS Service Desk at x5-4357 for more assistance.

Using BCC (Blind Carbon Copy)

Using the BCC (blind carbon copy) field in your e-mail application for multiple recipients is not a reliable technique for keeping an e-mail confidential and preventing others from seeing who is listed in the BCC field. BCC should be avoided excpted when sending to less than 5 recipients and want to hide the BCC recipients from the person in the To field. BCC recipients are obscured, but not protected from other BCC recipients, because they can be seen in the Internet Headers of the message by the others listed in the BCC field. Using BCC, however, is a good way to reduce the size of a header of an e-mail that will be replied to or forwarded. This can be extremely useful when sending to a very long list of people.

RIT's Message Center

Message Center is an RIT application designed to manage messages sent to the campus community. It allows students, faculty, and staff to select which categories of messages that they want to receive, and how they want to read them.

Your preferences can be managed by logging on the the myRIT portal (my.rit.edu) and customizing the "My Message Board" portlet. The categories used by Message Center are predetermined and only authorized users can send messages.

Creating Your Own Mailing List

Using Microsoft Outlook with your RIT Exchange account, you can create your own group distribution list, available only to you. Contact the ITS Service Desk at x5-4357 for assistance in setting this up.

Managed Distribution Lists

Managed distribution lists appear as email contacts in the Global Address List in RIT's Exchange email environment. The distribution lists are automatically generated lists based on authoritative information found in eBiz or Campus Solutions about Employees and Students. This information is loaded into RIT's directories on a daily basis. For more information on these lists, please see https://wiki.rit.edu/display/ITSoperations/Managed+Distribution+Lists.


The RITSTAFF Mailing List

All faculty and staff are automatically joined to the RITSTAFF mailing list for general campus access. If you want to leave or rejoin the RITSTAFF mailing list, contact the ITS Service Desk at x5-4357 for assistance.