Communication About Accommodations

Instructors- Communicating with your students about their accommodations:



RIT Provost's letter to Faculty/Staff about working with students with disabilities


Sample Instructor Announcement about accommodations and/or post in syllabus:

"RIT is committed to providing reasonable accommodations to students with additional disabilities. If you would like to request accommodations such as special seating, testing modifications, or note taking services due to an additional disability (not deafness), please contact the Disability Services Office. It is located in the Student Alumni Union (SAU) Room 1150. After you receive accommodation approval and receive your Disability Services Agreement (DSA), it is important that you see me during office hours so that we can work out whatever arrangement is necessary."


Although we expect students to self-advocate and take responsibility for their learning and accommodation needs, the reality is that for a variety of reasons, some students do not do this. Here are some suggestions for how to communicate your need to know about a student’s plans:

* Announce in class (one more time) that if a student has accommodations they should speak to you during office hours to let you know whether or not they require the use of their accommodations in your course.

* Forward to the student the original email from us that contained their DSA to initiate a conversation about the student’s plans for use of their accommodations in your class.

* Announce in class, over email, (and in your future syllabi) that if a student with accommodations does not discuss with you their plans for use of their test related accommodations IN ADVANCE of the test it may not be possible to make arrangements for their accommodations for this test. (Clearly define what ‘in advance’ means to you as related to your class.) This may encourage students to make arrangements in advance for future tests.


Students - Communicating about your accommodations with your instructors:


Your instructors will receive your DSA from DSO on RIT email and you will be copied on the email. 

Sample DSA and DSA email notification are shown in this website. 


Set up a time to meet with your instructors privately to discuss your accommodation needs before or on the first day of class so your instructors will have time to make any necessary adjustments in the classroom.


* When you meet with your instructor, bring a copy of your Disability Services Agreement (DSA)


* Let your instructors know if there will be any extra service people as listed on your DSA (like: voice, close vision/tactile interpreters, note takers, or scribes) coming to class to assist you, so they can make sure there are enough seats.


You and your instructors have been emailed your  “Disability Services Agreement” that lists your accommodations. As a reminder, if you have not yet discussed your accommodations with your instructors, please do so now. Let your instructors know whether or not you intend to use your accommodations and make a plan for how you will use them.


* For students who receive test accommodations:


If you require extended time for tests, decide with your instructors where you will take the test (in the classroom with the instructor or in the test center in the Disability Services Office). If you need to use the test center, make arrangements with your instructor and the test center IN ADVANCE of the test. It is not reasonable to expect arrangements to be made the day of the test. If you need information on how to make arrangements, contact Susan Ackerman at


* If you feel you no longer require your accommodations, contact Susan Ackerman at


* Continue regular communication with your instructors throughout the course to make sure things are going smoothly.

© Rochester Institute of Technology. All Rights Reserved | Disclaimer | Copyright Infringement
RIT and NTID are registered trademarks of Rochester Institute of Technology.
Phone: 585-475-6400 Last updated on Feb 25, 2015