By-Laws
(As of Spring 2004)
Article I: Name and Purpose.
Section 1. The name of this event shall be either RIT/Gallaudet Weekend or Gallaudet/RIT Weekend.
Section 2. A. To foster a spirit of sportsmanship, competition and cultural events.
B. To promote social relationships and interactions between both institutions.
Article II: Location and Date.
Section 1. The location, where the event will be held, shall be either at Gallaudet University or Rochester Institute of Technology.
Section 2. The event shall be held during the Rock Festival Weekend at Gallaudet University, and Brick Festival at Rochester Institute of Technology, it shall be held on the second or third week of April depending on the Holidays.
Section 3. Gallaudet University shall host the event during every even numbered year
Section 4. Rochester Institute of Technology, RIT, shall host the event during every odd numbered year.
Section 5. The hosting institution shall send a confirmation letter on date of RIT/Gallaudet Weekend to be held as stated in Article II, Section 2 by the first week of may. The visiting institution shall respond the letter of confirmation by the end of second week of May
Article III. Appointment of Chairpersons.
Section 1. The hosting and visiting institutions shall appoint their chairpersons in the Spring for a following year before RIT/Gallaudet Weekend shall be held.
Section 2. The hosting institution shall inform the visiting institution of the chairperson’s appointment in writing in the Spring (May).
Section 3. The visiting institution shall inform the hosting institution of the chairperson’s appointment in writing in the Fall (October).
Article IV. Appointment of Coaches.
Section 1. The hosting and visiting institutions shall appoint all team sport coaches in
January.
Section 2. Try-outs and selection of players by the hosting and visiting institutions
shall be completed by the second week of March.
Section 3. The visiting and hosting institutions shall complete a copy of all eligible players’ valid photo identification cards attached to the Final Team Roster by the last Friday of March.
Section 4. The visiting institution shall complete a RIT/Gally Weekend’s Final Team Roster (Copy of Photo ID Attached, Liability Waiver Form Signed, Transportation, Hospitality Arrangement and Drug/Alcohol Policy Signed) and send a copy by certified mail to the hosting institution by the first Monday of April.
Article V. Appointment of RIT/Gally Weekend Advisors.
Section 1. Rochester Institute of Technology shall have an advisor from the NTID Support Team to The Center of Intercollegiate Athletics and Recreation.
Section 2. Gallaudet shall have an advisor from the Student Life Affairs.
Section 3. The role of an advisor is to ensure that the RIT/Gally Weekend By-Laws are complied and followed accordingly; provide support and advice as needed; and maintain open communication with the RIT/Gally Weekend Chairperson.
Article VI. Participation and Qualifications.
Section 1. Students participating in this event shall consist of RIT students and Gallaudet University students.
Section 2. Rochester Institute of Technology shall be represented by deaf and hearing RIT/NTID students.
 

 

A. Deaf students shall apply for permission to participate through the NTID Student Congress (NSC).

B. RIT hearing students (i.e. interpreting students) shall apply for permission to participate through NSC with the understanding that hearing students are required to know how to use sign language (To get a form to verify the SCPI rating of either 4 or 5 from the Communication Department at NTID.)

C. The President of NSC and the Chairperson of the event shall play an impartial role in determining the qualifications of RIT students.

D. Intercollegiate Athlete’s Participation: Only one eligible Intercollegiate athlete is allowed per team. S/he must participate in a different RIT/Gally Weekend sport other than an Intercollegiate Athletic team that s/he plays for.

 
Section 3. Gallaudet University shall be represented by deaf and hearing students.
    A. Gallaudet University students shall apply for permission to participate through the Gallaudet University Student Body Government, SBG.

B. Gallaudet hearing students shall apply for permission to participate through the SBG with the understanding that Gallaudet hearing students are required to know how to use sign language. (To get a form to verify the SCPI rating of either 4 or 5 from the ASL Department at Gallaudet).

C. The SBG Director of Social/Cultural of Gallaudet University and the Chairperson of the event shall play an impartial role in determining the qualifications of Gallaudet students

.
Section 4. A. Student of the hosting institution may participate in two sports while students from the visiting institution may participate in three sports unless there is a conflict with the schedule.

B. All players must bring valid identification cards as proof that they are students in order to participate in any sports.
Section 5. Both institutions shall be responsible to fax the list of players to the Chairpersons two weeks prior to the RIT/Gally Weekend event.
Section 6.

A. The coaches shall not play on his/her team, but s/he may participate in any one or two sport other than the one s/he is coaching.

B. The event Executive Board of both institutions shall meet every year according to Article XIII to determine which sports require a coach.

C, The event Executive Board of both institutions shall determine which team and/or individual sport(s) shall be played at the hosting institution. The decision to omit any sport must be made at least 2 months prior to the event weekend.
Section 7. The sporting events shall include the following:
  A. Team sports:
 
Sports
Sex Status Player
Coach required?
Limit To
 
Basketball
Men
Yes
10
 
Women
Yes
10
 
Dodgeball
Men
No
12
 
Women
No
12
 
Flag Footbal
Men
Yes
16
 
Women
Yes
16
 
Racquetball
Men
No
3
 
Women
No
3
 
Indoor Soccer
Men
Yes
15
 
Women
Yes
15
 
Softball
Men
Yes
15
 
Women
Yes
15
 
Swimming
Men
No
6
 
Women
No
6
 
Volleyball
Men
Yes
10
 
Women
Yes
10
 
Wallyball
Men
No
4
 
Women
No
4
  Water Polo Coed Yes 6 men
6 women
  B. Individual sports:
  Sports Sex Status Player Coach required? Limit To
  Arm Wrestling Men No 3
    Women No 3
 
(light, medium and heavy weights)
  
  Badminton Men No 2
    Women No 2
  Billiards Men No 2
    Women No 2
  Bowling Men No 2
    Women No 2
  Chess Men No 1
    Women No 1
  Darts Men No 2
    Women No 2
 
(Double/SingleTournament)
  
  Disc Golf Men No 2
    Women No 2
  Foosball Men No 2
    Women No 2
 
(Double/SingleTournamnet)
  
  Ping Pong Men No 2
    Women No 2
  Tennis Men No 2
    Women No 2
  C. Points System:
  Section 1. For all team sports, a winning team earns 10 points per event. A losing team earns 5 points per event. ( See Attached – RIT/Gally Weekend Points System)
  Section 2. For all individual sports, a winner earns 5 points per event. A loser earns 3 points per event. (See Attached – RIT/Gally Weekend Points System)
  Section 3. If the team or individual is not present at the game within 5 minutes, the game is to be forfeited. The present team shall get 5 points and individual shall get 3 automatically. The team/individual not at present will get 0 point
  Section 4. For swimming, each race is:
    1st Place: 5 points
    2nd Place: 3 points
    3rd Place: 1 points
Article VII: Floating Trophy Cup.
Section 1. The winner of the competition shall receive a floating trophy cup and shall bring the cup home to the winning institution for one year.
Section 2. Before the next event, the past winner shall be responsible for bringing the trophy cup to the hosting institution’s chairperson for presentation to the next winner.
Section 3. If the floating trophy cup is lost, stolen, or irreversible damaged, the institution who is the holder of the trophy cup shall be responsible for purchasing a new floating trophy cup. The holder is also responsible for repairs of any damage to the cup.
Section 4. The winning institution is responsible for the engraving of the trophy cup before the next events.
Article VIII: :Referees.
Section 1. The team events shall have referees (two from hosting and one from visiting institutions) at all times.
Section 2. The hosting institution is responsible for getting certified or trained (through the Intramural department) referees for team events. The visiting institution brings one referee per sport.
Section 3. The referees shall have the authority to eject player(s) or coach(es) from any game if:
    A. Any player or coach demonstrates non-acceptable behavior toward referee(s), player(s) or spectator(s). Behaviors such as, but not limited to, the following: swearing, pushing, punching or throwing items,
Section 4. The referees shall stop the competition if both teams get involved into an unsettled argument or physical assault.
Section 5. The referees must fill out a report of any player or coach’s inappropriate behavior or fight and give it to the hosting event Chairperson. Both institutions shall determine the consequence for any player
Article IX: Lodging.
Section 1. The hosting institution shall be responsible for arranging housing for players, coaches, and committees in most convenient way possible.
Section 2. The arrangement shall be made prior to the event, so the arrivals will not be inconvenient. A hospitality roter/final team roster shall be completed by each institution on the last Friday of March (Attached – Hospitality Form).
Section 3. The visiting institution shall provide a list of tentative players and fans to the hosting institution’s RIT/Gally Weekend Chairperson on the last Friday of March in order to make lodging arrangements.
Section 4. Neither institution shall be responsible for any vandalism, theft, or misconduct behavior by the fans or participants. Fans and/or participants shall be responsible for their personal properties.
Article X: Publicity.
Section 1. The hosting institution shall be responsible for the program book as the best possible means of giving information to all people participating in the event.
Section 2. Information about the RIT/Gally Weekend event shall be available to the participating students at least two months prior to the event.
    A. Tentative schedules (RIT/Gall Weekend games schedule, Pep Rally and Brickfest or Rock Festival) shall be ready by one month prior to the event.

B. Final confirmation schedules shall be completely ready by two weeks prior to the event.
Section 3. The hosting institution is responsible to inform the public about updated scores.
Article XI: Meetings.
Section 1. Meeting(s) between the competing institution’s chairperson and/or representative from NSC and SBG shall be made in October and February prior to the event in order to exchange information, resolve any issues and revise the by-laws and reach any necessary agreements.
Section 2. The visiting institution’s Chairperson(s) of the event shall go to the hosting institution to arrange the event before February.
Section 3. The signatures on the newly revised policy shall be made by both institutions, the Chairpersons or/and the NSC and SBG Presidents four months (December) prior to the event.
Section 4. The hosting institution must send a tentative sport schedule to the visiting institution at least one month prior to the events.
Section 5. Meetings to maintain open communication between the visiting and hosting institutions RIT/Gally Weekend Chairpersons shall be conducted on a weekly basis via e-mail.
Section 6. Mandatory meeting to revise the By-laws in the Fall prior to the event shall be conducted in person or via a video camera.
Article XII: Evening Activities.
Section 1. The evening activities shall be the responsibility of and shall be arranged by the hosting institution.
Section 2. All fans including players are required to bring their valid institution I.D. cars and valid driver’s license.
Article XIII: Performance Bond.
Section 1. The visiting institution shall make a deposit of three hundred dollars ($300.00) in performance bond to the hosting institution for the arrangement of security and to guarantee attendance for the events.
Section 2. The performance bond shall be paid 8 weeks prior to the event. Lateness shall result an half-deposit ($150.00) to be kept by the hosting institution.
Section 3. The performance bond ($300.00) shall be returned to the visiting institution within one month after the event pending attendance.
Section 4. The hosting institution shall pay all costs of referee charge according to Article VI, Section 1 by using the performance bong ($300.00) already deposited if the visiting institution fails to attend the event. The visiting institution will lose the deposit of three hundred dollars.
Section 5. Failure to comply the deadline of Deposit of Performance Bond, Final Team Roster with a copy of photo IDs and signed Liability Waiver, Hospitality Arrangement or signed Drug/Alcohol Policy shall result a refundable half of the deposit at $150. If more than two late deadlines of shall result no refund of the deposit of $300.
Article XIV: Emergencies.
Section 1. Any emergencies involving both parties shall be as follows:
    A. Visiting players are responsible for their own insurance arrangements.

B. Visitors are held responsible for their own violations. Refer to Article VII, Section 4.

C. Any medical emergencies shall be taken care by hosting institution’s emergency facilities; Visitors are responsible for medical costs.

Article XV: Other Big Events.
Section 1. No major events of NSC/SBG other than the RIT/Gallaudet Weekend activities are allowed to be held at either institution during that weekend, according to Article II.
Section 2. Any other activities of NSC/SABG can be taken with a written approval of RIT or Gallaudet Chairperson(s).
Article XVI: Amendments.
Section 1. Any changes or amendments to this policy shall be approved by NTID Student Congress RIT/Gallaudet and the Gallaudet University (SBG) RIT/Gallaudet Weekend Executive Board.
    A. At least five members of the Executive Board from each institution shall be present at the meeting and these members have the voting power.

B. The voting system shall be determined by majority vote.
Section 2. Any changes or amendments to this policy shall be made during the meeting according to Article IX.


 
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Rochester Institute of Technology  | National Technical Institute for the Deaf