Committee Positions and Responsibilities
2/23/05

CHAIRPERSON
• Interviewed and appointed by the NTID Student Congress in the fall
• Must have knowledge of sports rules
• Must have prior RIT/Gally Weekend committee work experience/involvement
• Demonstrates good communication skills with the Committee and Coaches
• Runs the Committee meetings on a regular basis
• Works closely with the Committee, Coaches and Advisor
• Interviews and selects the RIT/Gally Weekend Committee members
• Attends the RIT/Gally Weekend events all day
• Meets with Gallaudet’s Chairperson on a regular basis according to the By-Laws
• Is familiar with the RIT/Gally Weekend By-Laws and revises them as needed with approval of Gallaudet’s Student Body Government and NTID’s Student Congress.
• Must maintain a GPA of 2.0 every quarter while holding this position and a CUM of 2.5

ASSISTANT CHAIRPERSON
• Interviewed and appointed by the Chairperson in the fall
• Works closely with the Chairperson
• Attends all RIT/Gally Weekend and Coaches meetings
• Assists the Chairperson on some duties as needed
• Attends the RIT/Gally Weekend events all day
• Maintains open communication with the Chairperson, Committee and Coaches

SECRETARY (Sport Assistant as needed)
• Attends all RIT/Gally Weekend meetings
• Keeps a record of all meetings in writing and on the RIT/Gally Weekend webpage
• Maintains open communication with the Committee and Coaches and informs them of what is happening

FACILITIES RESERVATION COORDINATOR (Sport Assistant)
• Works closely with the Committee and Coaches
• Makes reservations for team try-outs, practices and competitions at least one week in advance
• Reserves the facilities through the Center of Intercollegiate Athletics & Recreation Office
• Establishes a weekly facilities reservation sign-up for coaches

HOSPITALITY COORDINATOR
• Interviewed and appointed by the Chairperson
• Works closely with Gallaudet’s Hospitality Coordinator
• Ensures the visiting Gallaudet players and coaches have a place to stay. (Hotel or Friends)
• Creates a list of players and coaches for the hotel that also includes room assignments (See attached form of Hospitality)
• Fans are responsible for their own hospitality at Gallaudet or NTID
• Fans are not allowed to sneak in the assigned hotel rooms for fire safety reasons
• Must be at the hotel all day to assign players and coaches to their rooms
• Limit of 4-5 people per hotel room. A fifth person sleeps on a cot if available.

BISON MASSACRE COORDINATOR
• Interviewed and appointed by the Chairperson and Assistant Chairperson
• Reserves a location
• Orders buffalo wings from the BW-3
• Plans competitions for females and males
• Mails a box of eaten buffalo wings to the Gallaudet Weekend Chairperson/Committee 2 weeks prior to the RIT/Gally Weekend event

COACH(ES)
• Interviewed and appointed by the Chairperson, Assistant Chairperson and Team Sports Coordinator
• Must have some coaching experience
• Demonstrates knowledge of the sport and rules
• Has a good relationship with their peers
• Has good communication skills with the players and committee
• Organizes team tryouts and posts the try-out flyers on campus at least 1 week in advance
• Makes the final team selection
• Submits a final team roster to the Chairperson 2 weeks prior to the event
• Establishes team practices at least once a week
• Expected to follow the code of ethics and RIT/Gallaudet Weekend By-Laws
• Failure to comply with the rules and deadlines shall result in dismissal from the coaching position.
• Is a good role model and must display positive sportsmanship at all times
• Submit a team's final score within 48 hours to the chairperson and advisor

REFEREE COORDINATOR
• Interviewed and appointed by the Chairperson, Assistant Chairperson and Team Sports Coordinator
• Must have knowledge of all sports rules
• Establishes a rules clinic for each sport (Works closely with the Advisor and Sport Assistant)
• Interviews and hires referees based on their experience and knowledge

REFEREE(S)
• Must have strong knowledge of sport rules
• Has some experience as a player/coach and referee
• Demonstrates fair judgment during the competition
• Attends the assigned contest on the day of RIT/Gally Weekend event
• Fills out a report in case of a fight and submits it to the Chairperson immediately
• Wears an appropriate referee uniform and sneakers (easily identified)

PEP RALLY COORDINATOR
• Reserves a location
• Organizes a Pep Rally agenda for at least 2 hours on Friday night prior to the RIT/Gally Weekend event (Introduction of the RIT/Gally Weekend Committee, Coaches and Teams and Individual Players)
• Searches for Sponsors for give-away gifts (two months in advance)
• Arranges for refreshments. Contact the NTID Student Congress for the money
• Assists the Public Relations Coordinator with flyers on campus

PUBLIC RELATIONS COORDINATOR (Sport Assistant)
• Demonstrates excellent graphic art computer skills. Must be creative and artistic.
• Designs various posters and flyers for the RIT/Gally Weekend event such as Committee Wanted, Bison Massacre, Pep Rally, Team Tryouts, RIT/Gally Weekend Sports Schedule

TEAM SPORTS COORDINATOR
• Interviewed and appointed by the Chairperson and Assistant Chairpersons
• Works closely with the team coaches
• Involved in interview process for hiring team coaches
• Communicates and works closely with the Facilities Reservation Coordinator
• Responsible for ensuring all team coaches meet all deadlines re: Try-outs, Team Selection, Roster and Photo and arrive at try-outs, practices and game on time.

INDIVIDUAL SPORTS COORDINTOR
• Interviewed and appointed by the Chairperson and Assistant Chairpersons
• Acts as a head coach for all individual sport players
• Establishes try-out dates for the individual sport competitions
• Selects individual sport winners for certain competitions
• Reserves the RIT’s Sportszone for individual sport practices and competitions as needed
• Submits a final individual sports roster two weeks in advance to the Chairperson
• Organizes the sporting events schedule with the approval of the Committee

T-SHIRTS COORDINATOR
• Advertises for deaf artists who may be interested in participating in the logo design competition.
• Establishes a deadline for the artists to design and submit a creative and unique logo.
• The logo design winner shall be selected by the RIT/Gally Weekend Committee.
• The winner shall get a free t-shirt and $25 prize

TRANSPORTATION COORDINATOR
• Contacts local bus companies to compare prices of buses
• Establishes the sign-ups of RIT/Gally Weekend players, coaches and fans who will be traveling to Gallaudet at least two weeks in advance
• Organizes the deposit refunds upon completion of trip. Bus riders shall pay a fee with deposit on Monday prior to leaving on Friday.
• Arranges the transportation for Gallaudet players and coaches to ride to and from the hotel

VOLUNTEER COORDINATOR
• Interviewed and appointed by the Chairperson and Assistant Chairperson
• Writes letters to all deaf organizations and clubs asking for 10 volunteers (two per organization)
• Establishes a schedule of volunteers to work at certain sites all day
• Shall be present at the RIT/Gally Weekend event all day to ensure that all volunteers are in attendance

VOLUNTEER
• Represents an organization/club with pride
• Works at the RIT/Gally Weekend sporting events all day
• Ensures the environment is safe for all players and fans
• Wears a Volunteer t-shirt
• Should not talk socially while on duty

ADVISOR (Marsha Wetzel from the Center of Intercollegiate Athletics & Recreation)
• Attends all RIT/Gally Weekend Committee meetings
• Works closely with the RIT/Gally Weekend Committee
• Appoints a representative from the Sport Assistant Program to be Secretary and Public Relations and Facility Reservation Coordinators
• Maintains open communication with Gallaudet University’s Advisor
• Supervises the RIT/Gally Weekend event all day

SPORT ASSISTANTS
• Works at the RIT/Gally Weekend sporting events all day
• Provides water coolers and first aid kits at the following sites (Clark Gym, Student Life Center, Field House and Outdoor Playing Fields)
• Assists with keeping fans under control
• Assists with clean-up at end of event