International Symposium: Programs: Captions: Session M1A

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{\title >> This meeting or discussion is providing real time captioning in math and science classes}{\author John Doe}{\operator John Doe}{\creatim\yr2005\mo6\dy27\hr16\min58}{\revtim\yr2005\mo6\dy27\hr17\min4}{\version1}{\edmins3}{\nofpages8}

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\f2\fs24\lang1033\langfe1033\cgrid\langnp1033\langfenp1033 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 >> This meeting or discussion is providing real\_time captioning in math and science classes. It can be done.

\par And the presenter here is Valorie Smith-Pethybridge from Miami\_Dade College, and the two interpreters today are Lisa MINARD and Debra McCowski. So I guess we're ready to go ahead.

\par >> V. SMITH-PETHYBRIDGE: Good afternoon. OK, thanks, Mike. This presentation is on real\_time captioning, and I want to begin by saying that I'm a sign language interpreter by trade and got into real\_time captioning

because of a large population of oral deaf students that we had at our college, and we needed to address the access issue of that population.

\par In doing so, we investigated C\_print captioning system, and all of our interpreters are currently trained as K. print captionists\~\_\_ C\_

print captionists. So I do have to preface this entire presentation by saying that we do use blended services, so that the C\_print captions is offered to students who sign, if they choose, for certain classes, and we combine that wit

h interpreting if they should need voicing or if they would like part of the class captioned and part of the class interpreted, that kind of thing.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 In math and science classes, we were having really challenges is providing real\_

time captioning. Those of you who\~\_\_ I don't know the extent of your familiarity with the real\_

time captioning systems, but if you are unfamiliar with it, it's very difficult, if not impossible, at times to caption equations, symbols, Greek letters that pop up in science, engineer, mathematics, or a computer science course.

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With these challenges, the group of our captionists got together for regular meetings and tried to come up with techniques to overcome some of those challenges. We wanted to make the classes as accessible as po

ssible, but we were realizing the limitations of real\_time captioning.

\par For example, now, you can see\~\_\_ let me make that a little better. Pi squared times three plus parentheses, it loses much in the translation. Therefore, we looked for alternatives to

providing equations and graphs and visuals into our captioning. This is what we came up with.

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\fs26\insrsid10449256 We changed our font choice, and we started using Arial unicode, because it offered a much larger range of symbols that we could incorporate into this\~\_\_ into our captioning.

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\fs26\insrsid10449256 The next adjustment we made was for some classes we went back to using a word document linked to the old instant text program, which was the very first C\_

Print captioning program that was developed. With that, we then had the advantages of using many more symbols. Although, it is possible to put symbols into the C\_Print captioning, and I'll show you how to do that.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 C\_

Print Pro we were using Arial unicode, and you have to make sure that the student's laptop is also set on Arial unicode or their symbols won't show up. So it does take a little bit of student training in the process, you know, that they have to leave\~\_

\_ they don't have as many choices, and the fonts that they use, they are sometimes used to.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 We are also able to caption onto

worksheets or PowerPoint presentations that the teacher may be using in the classroom. If you get those as an electronic document ahead of time, you can save them in your laptop and caption right on top of them. This makes it so much easier for the stud

ents then visually to look at whatever the PowerPoint slide and see the captions just below it.

\par We also started to play with integrating other technologies, using snapshots from smart boards and integrating those into our captions and digital pictures and,

of course, my most useful tool is the TabletPC, which we can write on and incorporate those into your notes that are e\_mailed later to the students. Those the basic techniques that we came up with, and I'll show you how some of those work.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 Before but th

at, let me give you an example of what some of the notes can look like. This is just a lecture of a math class that was done, standard captioning. As you can see, some of the equations are simple enough that you can put in the symbols.

\fs26\insrsid10449256 Then it starts getting a little bit more visual and putting in the table that I use the tablet for.

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And in this particular class, where there were lots of graphs, I did have a webcam that I plugged into the U.S.B. port, and periodically when she had the\~\_\_ everything up o

n the board the way she wanted it, then I would just simply take a snapshot and go back to my captioning.

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At first, it was a bit awkward and kind of cumbersome, and I had to work with the teacher, but later on, just like anything else, as we got going with it, it turned out to be quite a simple thing, snap and on with your work.

\fs26\insrsid10449256 Here is an example of how there's a graph on the board that I can just quickly sketch onto my notes. In that exact spot, and then I continue captioning afterwards. I don't put t

he pictures in afterwards. They're put in as I'm captioning. And you can add color and all that. Because it's a Word document, you have all the features of word.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 OK, and that was one of my better examples. Here is an example of an instructor who used

a worksheet that she passed out. Now, the worksheet was blank when she passed it out. She would e\_

mail it to be on a regular basis ahead of time, and then I would just fill in the captions as we went along and add the spacing, if I needed to, I would jus

t write in the equations as we went along. So now the student had not only the questions as she had printed them, but also the explanations as we went along.

\fs26\insrsid10449256 In this particular class, we had written a college mini grant to have the captionist e\_mail the

notes to every student in the class, and then we kept track of the grades afterwards, and there was a significant improvement in the entire class when compared to similar classes.

\fs26\insrsid10449256 So I think it was very effective, and the two deaf students that were in the class appreciated the notes. OK, so that's our\~\_\_ that's the rest of the notes as we went along through the class.

\fs26\insrsid10449256 But you can see how the tablet really just makes it much more visual.

\fs26\insrsid10449256 Adding the symbols. To add the symbols into a Word document, we s

imply copied them to the clipboard and then used the auto format, auto correct function. What I have done is I've made up a series of abbreviations that I use when I put in a symbol, and then I\~\_\_ a lot of times it's the same as\~\_\_

it's the same abbreviation as the word, and then I just add a tag letter, a Q, at the end of anything that I want to pop up as a symbol.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256

So, pi comes up as pi. Power functions can come up. And it can get even more sophisticated using Microsoft equation editor. You can put in

the quadratic formula or any other formula you use consistently, and all you have to do is put it in once, copy it, paste it, and put it into auto correct, and whatever abbreviation you have, it will replace with the formula. That's a little bit small,

but you get the idea.

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Print Pro also does accept the symbols as well, so you can put symbols in your dictionary in the same manner that you would put\~\_\_ I copy it\~\_\_ I put the symbol into a Word document, and copy it, and paste it when I do it on the fly

. This is my abbreviation that I'm choosing to use, and then I just control B for paste, and I paste the symbol, you know, just cut and paste it, into the window that I want to replace it. And then it replaces it.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 Whatever you want, OK? Any questions at this point?

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 [Inaudible question]

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 >> V. SMITH-PETHYBRIDGE: Yes, right. So I would first\~\_\_

yeah, here's my pi. I just control, copy, then make up whatever abbreviation you choose. Then control slash, because that's the control to put in your abbreviation, and then control V, and there's my pi.

Print Pro. These instructions are on the PowerPoint that's going to be on the web, so you can download them, you know, after the presentation.

\fs26\insrsid10449256 On worksheets, and this works for PowerPoints as well, getting digital copies of the worksheets, and we link instant text to them, and then that's\~\_\_

we caption through the old instant text, and then in that case, then, we have to use a separate program, a communication program, to l

ink up our laptops to the student laptop, wirelessly, and what we do is we just, you know, take control of the student's laptop so that whatever's on our screen is then beamed over to the student.

\fs26\insrsid10449256 It does remove some of the nice features such as the student chat window and, you know, the student isn't able to take notes on their laptop. Then it messes up my notes. But, you know, it's kind of a give and take.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 These are the directions. It's easier than it looks. I was just trying to be explicit. To add

captions onto a PowerPoint demonstration. And instant text, again, is the captioning software. You connect the laptop. We happened to use a program called ALTERUS Carbon Copy, but there are many others that you can use, and I'm sure your college has o

ne that they use.

\fs26\insrsid10449256 Open instant text, PowerPoint, and a blank Word document, and then link them, minimize Instant Text, put the PowerPoint in front of the Word document, and then you can caption as you go along.

\fs26\insrsid10449256 On the right click in the empty space of the

blue task bar at the bottom of the screen where start is, that's where you can tile the windows, and now you will have the caption window and the PowerPoint window. You can later merge those. You can also hook up the Instant Text directly to the PowerP

int, but your screen is going to be a little bit more limited as far as how much captioning you can put in. So it really depends on how much lecturing the instructors going to do. If the instructor is going to do a lot of lecture, then I would recommend

using a Word document and putting the PowerPoint pictures into the Word document later in the notes.

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This is our tablets. We connect our tablet to the student laptop, open Instant Text in a Word document, and begin captioning. Graphs and diagrams and wh

atnot are put into the notes as we go along, and you saw a demonstration of that. Blah, blah, blah, blah, blah.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256

When I stop inking, I can go back to captioning afterwards. Skip a couple of spaces, and then I can add whatever other diagrams I need.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 I ma

de reference to equation editor, and equation editor is so very helpful for putting in equations, because it's very stable. Also, I found that it very easily transfers to most of the students' notes, so they're able to open up most of the equations in eq

uation editor that I've come up with. And these are the directions to a customize command, and then you click the equation editor icon\~on to the toolbar right there so it's nice and handy. And you can use whichever functions you need.

\fs26\insrsid10449256 If you want a particular equation to be, then, used over and over again, you can use them as I did with my QUADRATIC formula, which is used often, and just cut that and paste it, and used with an abbreviation.

\fs26\insrsid10449256 This is an example of digital pictures that we use a small webca

m in a U.S.B. port, and take the snapshot, and we can insert it into the notes later. We've also done the same thing with smart board snapshots, and incorporated those into the notes later.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 When using the Smart Board, this really became quite a project,

and it took us like half a semester before we got it down to where it was really usable. It works best if the captions are projected above the Smart Board, which is separate from the Smart Board. Projecting the captions onto the Smart Board didn't work

as well.

\par As each snapshot is saved, I draw a line in my caption, and then I merge the snapshot later. That worked out much better than trying to put the captions into the Smart Board and trying to save it through the Smart Board. We didn't have much luck

with that. If anybody ever does have some luck with that, please e\_mail me and let me know how you did it.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256

At certain times when, you know, the other laptop breaks down or whatever, there are ways that I can use my tablet by either switching my\~\_\_ the s

creen around so that the student can use it and now I can't see what I'm typing, but in an emergency, or I can lean the tablet down, flip the screen around for the student to read it. It's not perfect, but at least the tablet was table to give me a possi

bility of providing notes for the student when the laptops didn't click very well.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 Were there any other questions? Yes?

\par [Inaudible question]

\par >> V. SMITH-PETHYBRIDGE: Uh\_huh.

\par [Inaudible question]

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 >> V. SMITH-PETHYBRIDGE: We negotiate with the instructo

r ahead of time. I'm sorry, he asked what the time\~\_\_ what the lag time was between taking, like, a webcam shot and then having to go back and continue captioning. We negotiate that with the instructor ahead of time. And we wait until\~\_\_

we take very few web shots, but we wait until everything is on the board, and generally speaking, it takes just a\~\_\_

it just takes a second. If you set it up ahead of time, your camera's ready to go, and it's already focused. So everything is on the board, that's all c

aptioned, then the snapshot gets taken and incorporated into the notes. So it's actually more of a reminder for the student of what was on the board. And to refer to it. Yes?

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 [Inaudible question]

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 >> V. SMITH-PETHYBRIDGE: The question was: Was there a

problem with integrating the tablet with the C\_Print Pro, and the refresh rate. I didn't\~\_\_ no, I didn't notice a problem with that. What tablet are you using?

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 [Inaudible question]

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 >> V. SMITH-PETHYBRIDGE: Toshiba, that frightens me, because I'm using an

Acer right now, but we now have to go with the college standard. When we ordered these, we were the only department that were ordering tablets, so we ordered whatever we wanted, and now we have to go with the college standard, and that's a Toshiba.

\par [Inaudible question]

\par >> V. SMITH-PETHYBRIDGE: I'm not sure I'll be happy. This is an Acer tablet, and they no longer make them. The little\~\_\_ the small, 3.5\_pound tablet. This was also\~\_\_ this also has a much smaller keyboard, which I found very comfortable

to type on, and I could type for much longer periods of time with\~\_\_ and didn't have any problems with it, because the keyboard was so small and so ERGONOMIC. I was very happy with this.

\par Any other questions? Yes?

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 [Inaudible question]

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 >> V. SMITH-PETHYBRIDGE: There are three full-time people, and there are four part\_time people.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 [Inaudible question]

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256

>> V. SMITH-PETHYBRIDGE: The number of students that we serve varies from around 25 to 30 a semester. At our campus, but we are a college of seven campuses. I happen to work at the larger. Any other questions? Yes?

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 [Inaudible question]

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256

>> V. SMITH-PETHYBRIDGE: The question was: Had I ever used a digital camera. No, I haven't, only because I just used what was purchased\~\_\_ the equipment that was pur

chased for me. So what we had available to us was just the little, cheapie webcam, but I'm sure you're right, I'm sure a digital camera would take much better pictures.

\par Anything else? Well, that's really all that I have.

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 [Applause]

\par }\pard \ltrpar\ql \fi432\li0\ri0\sl285\slmult0\nowidctlpar\faauto\rin0\lin0\itap0\pararsid10449256 {\rtlch\fcs1 \af2\afs26 \ltrch\fcs0 \fs26\insrsid10449256 >> Thank you, Valorie. Please turn in your evaluations to me.

\par }\pard \ltrpar\ql \fi432\li144\ri144\sl570\slmult0\nowidctlpar\faauto\rin144\lin144\itap0\pararsid10449256 {\rtlch\fcs1 \af2 \ltrch\fcs0 \insrsid4677722

\par }}