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Student Innovation Hall SIH 87-1600 Room Reservations
STEPS TO MAKE A RESERVATION:
Please contact Diane Cantisano to inquire about availability, firstname.lastname@example.org, 585-475-2185.
A committee reviews all reservation requests. Requests for multidisciplinary, innovative activities that align with RIT’s mission and meet the goals of the Simone Center and MAGIC Center are encouraged. If the date is available, the space will be tentatively reserved. You will be asked to send an email with a brief description of the event, including the number of attendees and the target market(s), activities planned during the event, and whether or not food will be served. This information will be forwarded to the committee for review. You can expect a decision within 2 business days. (NOTE: Saturday and/or Sunday events require a RIT GL account number for use by RITs Facility Management Service Department for custodial services. Custodial services are required to maintain the cleanliness of restrooms and the building, and to remove garbage. A reservation will not be confirmed for weekend events until the GL # is received.)
Once the committee has approved your event, please use this link to complete the online Room Reservation Form. The main contact listed on the form will be emailed a confirmation within 2 business days.
Please note that a room reservation submission is an inquiry until a confirmation is emailed from Student Innovation Hall.
The event space maximum occupancy limits:
200 standing only (no chairs, no tables)
150 chairs only, theater-style
72 hexagon-shaped tables, 6 chairs each
50 classroom style, tables with chairs
A reservation includes:
The round space contained within the three white walls* (see Map below)
Set-up and tear-down of Student Innovation Hall’s tables and chairs
Podium (height adjustable)
1 projector and 1 screen
Laptop - If you would like to pre-test your presentation, please contact Diane Cantisano, email@example.com, 585-475-2185, to schedule.
2 wireless microphones: (1) lavaliere (hands free), and (1) hand-held
Student Worker to assist with audio/visual needs throughout event
3 banquet tables ƚ, if needed
There are eight offices located within Student Innovation Hall; therefore, people are coming and going for meetings, employees are taking phone calls, making copies, heating food in the microwave, etc.
There are five additional spaces that turnover regularly: two rooms where Simone Center mentors meet with student teams; a 22-seat MAGIC Lab that students are frequently moving in-and-out of (in view of the audience); and MAGIC's virtual reality lab.
For a weekday meeting with more than 35 people and lasting longer than 3 hours, the organizer must bring additional staff to monitor attendees’ use of the Lobby for phone calls or small group conversations, to ensure that the business of Student Financial Services (SFS) is not disrupted.
The three curved walls are projection screens. Nothing can be taped to, written on, or leaned against them.
The glass wall adjacent to the John J. Peters Student Lounge is a mural by Nancy Gong. Again, nothing can be taped to, written on, or leaned against it.
Use of balloons, confetti, glitter, and chemicals of any kind is strictly prohibited.
The space is NOT available to host dinners, banquets, award receptions, fashion shows, music competitions, etc.
As mentioned above, Saturday or Sunday events with food require a RIT GL Account # to be provided for FMS to bill custodial services. A reservation will not be confirmed until the GL # is received.
If interested in a Friday evening event, be aware that a group of 15 – 20 students plays board games in the John J. Peters Student Lounge located in the Lobby just outside the Hall.
What is NOT included in a reservation:
Catering Orders – It is recommended that catering requests be made through Brick City Catering or RIT’s Dining Express; all requests must be made directly with the caterer. For catered events with many attendees, Catering will require a significant amount of time to set-up/tear down. Please account for this in your set-up/tear down time requirements.
Custodial Services - Event organizers will be required to provide Clare Lagiewski with a RIT GL # for Saturday and/or Sunday events serving food/beverage to 30 or more individuals. Fees to be determined by FMS.
Additional items – If needed, you can rent all of the following items through the FMS online Event Request Form. It’s important to contact the Student Innovation Hall Help Desk first, 5-2305, to discuss rental equipment delivery and pick-up times, so as not to interfere with another event:
o ƚ Banquet tables - If more than 3 banquet tables are needed (please consider your Catering, registration, and vendor table needs)
o Tablecloths – if needed, and not provided by your caterer
o Coat racks
* Other areas within Student Innovation Hall that are not included in this room request are:
o 1630 & 1632 – Simone Center Coaching Rooms A & B
o The areas outside of 1630/1632/1636/1650
o Area between 1638 and the MAGIC Lab
o 1660 – MAGIC Lab
o Outside of the MAGIC Center offices 1670/1671/1673/1675
o 1680 – MAGIC Production Studio (including the seating area outside of 1680 and the hallway that runs behind 1680)