|Effort Reporting and Compliance|
|Tuesday, 18 December 2007 12:15|
Effort Reporting refers to a requirement of the Federal government under OMB circular A-21 that any institution receiving federal awards must have systems and procedures in place that can demonstrate an individual's actual level of activity dedicated to each sponsored project. The requirement is placed on any faculty, staff, or graduate student charged to federally sponsored projects. Compliance and enforcement are increasingly a priority for the federal government and for universities conducting sponsored programs.
What is the issue?
Salaries, wages, and employee benefit costs make up the majority of expenses for sponsored activities. It is critical that institutions are able to document these costs much the same way they are able to demonstrate equipment purchases or travel expenses. In the past few years, federal audits have found a significant number of universities are out of compliance with federal expectations and requirements. Large research institutions are having to pay back costs in excess of 1 million dollars in settlements that stem from inappropriate or undocumented charges to federal awards. As a result, effort reporting and allocation of commitment have become a major focus for federal auditors and research administrators.
What is RIT doing?
RIT's research portfolio and grant funding have continued to grow year after year and that growth process has necessitated the continued review of formalized policies and procedures for research activities. Each research policy and procedure must balance the needs of the university to comply with laws and regulations, and the needs of RIT's faculty and staff to conduct scholarship in the way they see best. RIT has procedures that require Principal Investigators to certify quarterly that that the actual level of activity provided by those working on their projects is in line with the costs charged to the project. PIs are expected to sign Quarterly Monitored Workload Reports (QMWR) certifying the effort for required individuals working on their sponsored projects.
What do PIs Need to Know?
If you have questions about proposing effort contact Sponsored Research Services. If you have questions regarding Quarterly Monitored Workload Reports (QMWR) or implementation of effort reporting procedures contact Milagros Concepcion in Sponsored Programs Account (SPA).