Office of Sponsored Research Services

The following rates are negotiated with the Federal government through RIT's cognizant agency, the Department of Health and Human Services.  The most recent agreement on file is dated 7/9/2009.
View the RIT-DHHS Rate Agreement

• Printable reference to standard RIT proposal rates & information.
• RIT General Information (DUNS, Federal ID, Profiles, etc.)

Facilities & Administration Rates | Employee Benefit Rates | Tuition | ITS Chargeback Rate | Salary Increase Projections | Summer Salary Calculation | Lab Rates

Facilities & Administrative Cost Rates

FY08 - FY09 (7/1/07 - 6/30/09) (provisional for FY10 until amended)

* Other Sponsored activities refers to programs and projects financed by Federal and non-Federal agencies and organizations which involve the performance of work other than instruction and organized research. Examples of such programs and projects are health service projects and community service programs.

Rates are generally in effect for awards that begin on or after July 1 of the fiscal year. If the proposal was submitted with a previous F&A rate, during the negotiation period SRS will request that the sponsor adjust the budget to reflect the new rate.

For existing awards, the rate in effect at the time of the initial award will be charged to the grant/contract for the duration of each competitive project period. Rates for existing awards will change to the rate in effect at the beginning of the next competitive period.

In the absence of sponsor restrictions, the Facilities & Administrative Costs are calculated on a Modified Total Direct Cost (MTDC) basis, which excludes the following:

• Capital equipment (>=$1,500 + >=1 year life)
• Fabricated equipment which meets the definition of capital equipment (components of fabricated equipment must be described in the proposal)
• Participant costs
• Student Tuition
• The amount in excess of $25,000 of each subcontract

The appropriate rate is then applied to the MTDC.

When a sponsor limits the F&A rate, the limited rate is applied to the Total Direct Costs, unless the sponsor mandates further restrictions.

If you have any questions about which F&A rate to use, contact us.

Benefit Rates

Effective July 1 of each fiscal year.

For future years, estimate F/T fringe benefits at a 1% increase per year for grant submissions.

The following position descriptions qualify for P/T Other rates:

• Adjunct Faculty
• Faculty Summer
• NTID Overload
• Visiting Faculty P/T
• Educ. Dev. Faculty
• Temp Professional
• Professional Staff Special Assignment (Overload)
• Faculty Special Assignment (Overload)
• Hourly Special Assignment (Overload)
• Temporary Hourly
• Interns – Non-RIT Students

Graduate Tuition

Graduate tuition should be included in proposal budgets. Work with your Senior Research Administrator to include tuition expenses and accompanying stipends in project budgets.

Tuition Rates (2009-2010):

• Graduate - F/T: $10,511/qtr or $31,533/yr
• Graduate - P/T: (< 12 cr. hr) $876/cr hr

Estimate a 5% increase in the tuition rates for future years unless specific information is available.

ITS Chargeback Rate

• FY10 - Federal Government Projects - $80.10/FTE/month
• FY10 - Non-Federal Projects - $82.80/FTE/month

Note: ITS Rate does not apply to faculty summer salary and students.

To obtain information about the ITS Chargeback process and services, visit the ITS Web site.

Salary Increase Projections

• Estimate an annual 3% increase in the salary rates for future years unless specific information is available for an employee or year.

Summer Salary Calculations

• Covers 2.5 months (June - 3 Weeks/July /August - 3 weeks)
• 9.5 month position - Maximum 26.3% (for 100% effort) of the current year academic salary
• No ITS Chargeback
• Summer fringe benefits are calulated at the P/T Other rates
• Be aware of sponsor limitations on summer salary and budget accordingly

Lab Rates

• Advanced Materials Lab:
  • Service I. X-Ray Diffraction - $93/hr for internal and external customers
  • Service II. Scanning Probe Microscopy - $86/hr for internal and external customers
• Brinkman Lab:
  • Programming, Design, and Machine Time - $83.50/hr for internal and external customers

RIT General Information (DUNS, Federal ID, Profiles, etc.)

Last Edited: 2009-08-04 ac