When you are ready to submit your proposal to a sponsor, you should discuss submission procedures with the SRS Senior Research Administrator (SRA) assigned to your college or unit. The SRA will help you finalize the budget, will review all internal and external (funding agency) forms, will obtain the final RIT authorizing signatures, and will submit the proposal for you.
Before submitting a proposal to a sponsor, an internal review of the proposal must take place. You should allow sufficient time for review of your proposal and to obtain internal signatures. The procedure is as follows:
Certain programs have a two-step proposal process, with a five to ten page letter of intent, white paper, or pre-proposal required for initial screening before a full proposal can be submitted. If this is a requirement, please have the pre-proposal reviewed under the Pre-Proposal Review Form. This is reviewed and signed by the PI, Co-PIs, Department Head and Dean. Your SRA will work with you to develop an initial budget as necessary.
Intent to Submit Form
The RIT Intent to Submit Form must be completed when a sponsor allows only one proposal submission by the Institute. In such cases, the Institute will have established an internal deadline for review of multiple proposals. Prior to submission of the form to SRS, the Department Head and Dean's signatures are required. The form should be submitted to SRS at least four weeks prior to the sponsor proposal submission deadline.
If cost sharing is required, monies and in-kind support must be obtained before your proposal is submitted. Any commitment from the Institute or College over $10,000 requires a meeting with the Provost and/or Dean. Requests for Institute cost sharing must be accompanied by the Request for Institute Cost Sharing Form.