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Document Destruction

Document Destruction

Updated June 11, 2014

Why Have Document Destruction Activities?

Document Destruction Activities provide a focused opportunity for RIT faculty and staff to archive securely or dispose of paper records that contain private information. Private Information includes financial account numbers, social security numbers, driver’s license numbers and other information that can be used in identity theft. Participation in this activity will enable RIT to secure Private Information that could otherwise be used to facilitate identity theft. Document Destruction Activities are part of the RIT Private Information Management Initiative, but they are managed by your department.  We encourage all departments to schedule Document Destruction Activities.

Why are Document Destruction Activities so important?

With its concentration of student records and private information, Higher Education is often targeted by attackers hoping to harvest private information (e.g. Social Security Number, Bank Account Number, Credit Card Number or Drivers License) for use in identity theft.  In addition, careless storage or loss of records often leads to data breaches that require compliance with various state and federal laws requiring notification of affected consumers. For example, DataLoss DB (http://datalossdb.org/) indicates that almost 25% of breaches have been due to the inadvertent loss of private information, in both paper file and digital formats.  

Participation in Document Destruction Activities will reduce the likelihood for the RIT community to have their personal information fall victim to malicious attacks or loss. This activity will also provide an opportunity for faculty and staff to adhere to the RIT Records Management Policy (C22.0).  Any questions regarding the appropriate retention period can be addressed to the RIT Office of Legal Affairs.

When are my Document Destruction Activities?

Contact your Private Information Management Initiative representative to find out what activities are being planned in your college or division for document destruction.

What do I need to do for my Document Destruction Activities?

It is important that you keep track of any documents that may leave another person susceptible to identity theft attacks.  In preparation for your department’s Document Destruction Activities, please review the files in your office to ensure that you have not retained any private information (e.g. Social Security Number, Bank Account Number, Credit Card Number or Drivers License) that is not critical to your current work. Take this opportunity to review files and dispose of them in accordance with the RIT Records Management Policy (C22.0).

We encourage you to review your files now and dispose of those containing Private Information securely. Ensure that any RIT files in your home do not contain any private information.

How do I dispose of portable media and paper documents containing Private Information securely?

Visit our Information Disposal page for recommendations.

What if I have questions?

Contact your division or college's PIMI representative

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