Private Information Handling Quick Reference Table
This table provides recommendations on the correct handling of private information at RIT.
New York State defines private information (PI) as any personal information concerning a natural person combined with one or more of the following data elements: Social Security number, driver's license number, account number, or credit or debit card number in combination with any required security code.
We've provided some general information below about cloud computing. At RIT, information handling requirements (including the use of non-RIT servers for storage) are articulated in the Information Access and Protection Standard. Refer to the standard for more information about storage restrictions based on information classification.
There are certainly some benefits to cloud computing, but the practice of saving content on the Internet is facing more scrutiny than ever. While there is no silver bullet solution to securing your cloud service, understanding how you can protect yourself is the best way to keep your information private.
What is the Private Information Management Initiative?
The Private Information Management Initiative (PIMI) is a program where the RIT Information Security Office helps RIT faculty and staff scan their computers and attached drives to determine if they contain private information (PI). When PI is found, each RIT faculty and staff member is responsible for remediating the private information by scrubbing or shredding the files.
The program also includes destruction of paper files containing nonessential PI.
Anyone not in compliance with an Information Security Standard is subject to sanctions including suspension of computer and network privileges and/or the full range of current Institute personnel and student disciplinary processes.
In a small number of circumstances, it may not be possible to comply with an Information Security Standard. The Information Security Office has provided the following method for obtaining an exception to compliance with a published information security standard. Exceptions should be approved and signed by the appropriate Information Trustee (VP, Dean, or CIO). (An email endorsing the exception request is acceptable.)