Private Information Management Initiative (PIMI) Overview
The Private Information Management Initiative seeks to identify and reduce the amount of Private Information found on RIT computers and storage devices. Private information is information that is typically used to conduct identity theft and may include Social Security Numbers (SSNs), credit card numbers, driver’s license numbers, bank account information, etc.
Reducing the amount of Private Information (PI) will help safeguard the RIT community against identity theft and will help RIT comply with relevant state and federal laws.
- Increase awareness of the importance of safeguarding all private information, not just SSNs
- Increase awareness of the existing RIT policies that address private information
- Increase sense of individual accountability and responsibility in the area of policy compliance surrounding private information and a related understanding of the consequences for noncompliance
- Effective destruction of non-approved and unnecessarily retained private information (paper and electronic forms) from business units and employee offices
- Integration of the Records Management Policy into everyday employee activities
The RIT Information Security Office is leading this initiative with the assistance of project team representatives from each college and division. The representatives include:
- An Information Steward/Management Representative who will receive reports detailing the location of Private information and will lead remediation efforts of Private information found in electronic and hard copy forms.
- A Technical Representative who will assist in inventorying computers assigned to the respective college or division and will assist the Information Steward/Management Representative in remediation efforts.
- Current list of representatives
What to Expect
The RIT Information Security Office is working with various RIT organizations to identify the location of SSNs and other Private Information by providing a software tool (Identity Finder) that will scan computers and attached drives to determine if they contain Private information. When Identity Finder finds suspected Private information, it provides a report to the computer user and the RIT Information Security Office. The software also provides the computer user with tools to erase (shred) the information securely or to remove (scrub) the private information from the files.
Scans will be initiated by the Identity Finder server in the Information Security Office. Computer users may also initiate an on-demand scan at their convenience. Identity Finder is licensed for use on RIT-owned computers and is currently available for Windows and Macs.
*Note: Because of the size and complexity of RIT, Identity Finder will not be made available to everyone at the same time. A link to the current deployment schedule is provided below.
For More Information
For more information, contact your PIMI representative.
PIMI Project Manager
- Faculty and Staff Responsibilities
- Private Information Handling Table
- Private Information Decision Tree
- Private Information Management FAQ
- End User Identity Finder Guide for Windows (updated May 5, 2011)
- End User Identity Finder Guide for Mac (updated December 16, 2011)
- Mac Quick Reference (updated February 14, 2012)
- End User Identity Finder software demo (requires Adobe Flash)
- Technical and Management Representatives (Updated October 4, 2013)
- Administrator resources may be found on the RIT Information Security wiki (Restricted Access)