Private

Information Access & Protection Standard

Information Access & Protection Standard

The Information Access & Protection (IAP) Standard provides requirements for the proper handling of information at RIT.

Information Classifications

The standard classifies information into four categories: Private, Confidential, Internal, and Public.

Private information

Private information is information that is confidential and which could be used for identity theft. Private information also has additional requirements associated with its protection (e.g., state and federal mandates). Examples include:

  • Social Security Numbers (SSNs) or other national identification numbers
  • Driver’s license numbers
  • Financial account information (bank account numbers, checks, credit or debit card numbers), etc.

Confidential information

Confidential information is... ...

Private Information Decision Tree

The E. Philip Saunders College of Business provided the Decision Tree below. This should help you determine what to do with information the Identity Finder scan reports.

Click to enlarge.

IDF Decision Tree

RIT Faculty and Staff Responsibilities

Private Information Management Initiative -- Faculty and Staff Responsibilities

All RIT faculty and staff are expected to follow the Private Information Management Initiative (PIMI) remediation requirements below:

  • Review paper files for Private information.
  • Scan RIT computers with Identity Finder for Private information (if Identity Finder is not available, scanning with an alternative tool or reviewing the computer for Private Information is recommended). The Information Security Office will initiate scans of most computers monthly.
  • Scan or review personal/home computers, portable devices, and media for Private information (e.g. Social Security Number, Bank Account Number, Credit Card Number or Drivers License).
  • Inform your manager
  • ... ...

Private Information Handling Quick Reference Table

Private Information Handling Quick Reference Table

Updated 8/14/12

This table provides recommendations on the correct handling of private information at RIT.

New York State defines private information (PI) as any personal information concerning a natural person combined with one or more of the following data elements: Social Security number, driver's license number, account number, or credit or debit card number in combination with any required security code.

Digital Self Defense 103 - Information Handling fulfills the training requirement for handling RIT Private or Confidential Information.

Consult the Identity Finder End User Guide for Windows or Mac for... ...

Private Information Management Initiative (PIMI) FAQ

Updated 2/25/2015.

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General

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Non-Windows

Questions


General

What is the Private Information Management Initiative?

The Private Information Management Initiative (PIMI) is a program where the RIT Information Security Office helps RIT faculty and staff scan their computers and attached drives to determine if they contain private information (PI). When PI is found, each RIT faculty and staff member is responsible for remediating the private information by scrubbing or shredding the files.

The program also includes destruction of paper files containing nonessential PI.

The goals of the program are to... ...