Requirements for Faculty/Staff

Requirements for Faculty and Staff

Security Standards

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Standard When does it apply?
Desktop and Portable Computer Standard Always
Password Standard Always
Information Access &

Requirements for Students

Requirements for Students


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When does it apply?

Desktop and Portable Computer Standard


Password Standard


Signature Standard

Always - All authentic RIT communications should include an appropriate signature as per the standard. Make

Information Access & Protection Standard

Information Access & Protection Standard

The Information Access & Protection (IAP) Standard provides requirements for the proper handling of information at RIT.

Information Classifications

The standard classifies information into four categories: Private, Confidential, Internal, and Public.

Private information

Private information is information that is confidential and which could be used for identity theft. Private information also has additional requirements associated with its protection (e.g., state and federal mandates). Examples include:

  • Social Security Numbers (SSNs) or other national identification numbers
  • Driver’s license numbers
  • Financial account information (bank account numbers, checks, credit or debit card numbers), etc.

Confidential information

Confidential information is information that is restricted to a need-to-know... ...

Signature Standard

Signature Standard

RIT uses a standardized signature to make authentic Institute communications easily recognizable. Uses of common signature elements by senders will help recipients detect counterfeit e-mails and phishing attempts. For more information, see the Signature Standard.

Who do the requirements apply to?

The requirements apply to:

  • All senders of e-mail related to Institute academic or business purposes sent by RIT faculty or staff using an RIT or non-RIT e-mail account. (The standard also applies to course-related e-mail sent via the RIT MyCourses system.)
  • All creators of Message Center communications.
  • E-mail messages sent from portable devices.

The requirements do not apply to:

  • Personal e-mail
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