Our Constitution

    Article I. Name

  • The name of this organization shall be the Latin American Student Association.
  • Article II. Derivation of Authority

  • The Latin American Student Association, also called LASA, shall recognize that it receives its rights to function as an institute organization from the Department of Club Affairs of the Rochester Institute of Technology in accordance with the Department of Club Affairs constitution.
  • Article III. Purpose

  • The Purpose of LASA is to provide opportunities for members to learn, embrace, and share, their Latin heritage with an emphasis on the Latin community; while at the same time creating and supporting cultural awareness in a social and familial atmosphere within the Rochester Institute of Technology community.
  • Article IV. Rights and Responsibilities

  • Section 1.
  • LASA has a right to pursue any activities in achieving its stated goals and/or purpose, as long as those activities are not in violation of any of the rules and regulations of the Department of Club Affairs and the Rochester Institute of Technology.
  • Section 2.
  • LASA shall have at least one member of the executive board, or other responsible party present at each regularly scheduled club meeting sponsored by the Department of Club Affairs.
  • Section 3.
  • LASA shall strictly adhere to all rules and regulations of the Department of Club Affairs and Rochester Institute of Technology.
  • Section 4.
  • LASA has the right to obtain a seat on the Club Affairs committee, in accordance with the policies of the Department of Club Affairs.
  • Section 5.
  • LASA shall have the right to nominate and elect the Director of Club Affairs, in accordance with the election policies of the Department of Club Affairs and the Student Government.
  • Section 6.
  • LASA shall use its funding in strict adherence to the purpose of the organization.
  • Article V. Membership

  • Section 1.
  • Membership is open to regularly enrolled undergraduates, graduate students, post-graduates, faculty and staff, and night students, all in good standing with the institute. Good standing will be defined by the Rochester Institute of Technology policies, and procedures.
  • Section 2.
  • Members
  • Active members shall be defined as those individuals who:
  • Are in good standing as defined in Section 1.
  • Pay dues outlined by executive board
  • Participate in two thirds of events sponsored by LASA during the academic school year
  • Participate in two thirds of LASA's general meetings during the academic quarter.
  • Associate members shall be defined as those individuals who have interest in the club but no interest in participation, including all staff members. They may attend meetings, and discussions, but they shall not reserve the power to vote in LASA and cannot hold office.
  • Section 3.
  • The collection of dues shall be decided upon the Executive Board.
  • Section 4.
  • An active member in good standing shall be eligible to vote.
  • Section 5.
  • A member may withdraw by submitting the intention to do so to a member of the Executive Board. The withdrawal is effective immediately and shall be announced at the next executive meeting.
  • Section 6.
  • A member shall be declared inactive if he/she misses two thirds of the meetings within a quarter.
  • Article VI. Officers

  • Section 1.
  • The officers of the organization shall be in order of rank: President, Vice-President, Treasurer, Secretary, Social/cultural Chairperson, Public Relater, and Freshman Representative.
  • Section 2.
  • Qualifications for office shall be to maintain good academic standing as defined by Rochester Institute of Technology. In order to be nominated for office, a member must:
  • Be a student of Rochester Institute of Technology
  • Have been active in the club the previous year (not including summer quarter, and not including Freshman Representative).
  • Have a cumulative GPA of 2.5 or higher.
  • Section 3.
  • The Freshman Representative must be a first year freshman, and will be appointed by the Executive Board the beginning of the winter quarter, and will serve the remaining of the fiscal year.
  • Section 4.
  • The officer shall be elected in a manner provided in the constitution and shall serve on fiscal year. The fiscal year shall be defined as starting the eighth week of spring quarter, and ends the seventh week of the following spring quarter.
  • Section 5.
  • An officer may resign from office by submitting the intention to do so in writing to the Executive Board. The resignation becomes effective as soon as their position is refilled. Upon resignation, the Director of Club Affairs must be informed.
  • Article VII. Duties of Officers

  • Section 1. President
  • Presides over all regular and special meetings of the organization.
  • Exercise general supervision over regular club activities.
  • Has veto power.
  • Presides over the Executive Board
  • Shall attend all club meetings with the Director of Club Affairs in the absence of the Public Relater.
  • Shall delegate responsibilities.
  • Shall act at all times in the best interest of LASA.
  • Section 2. Vice-President
  • Take over duties of the president in the temporary or prolonged absence of the President.
  • Be an ex-officio member of all committees.
  • Oversees all committees and empowers committee chairs.
  • Maintains and updates all historical records of LASA.
  • Must attend all Executive Board meetings.
  • Responsible for all internal affairs of Executive Board. Internal Affairs will be defined as:
  • Mediating internal conflicts in conjunction with the President and Club Advisor.
  • Provide support when necessary in conjunction with President and Club Advisor.
  • Section 3. Treasurer
  • Take over the duties of the Vice-President or secretary in the absence of either.
  • Supervise all financial transactions of LASA and keep all financial records.
  • Maintain regular contact with the Director of finance of the Department of Club Affairs.
  • Maintain financial welfare of LASA.
  • Must provide a financial report at ALL Executive Boards and at monthly general meetings
  • Must provide the Student government and the Office of the Bursar with all receipts.
  • Will be present at all Executive Board meetings.
  • Must be financially certified within Rochester Institute of Technology.
  • Section 4. Secretary
  • Shall take over the duties of the treasurer in the temporary absence of the treasurer.
  • Shall keep an accurate toll of members and keep the minutes of all meetings which must be filed and posted weekly.
  • Shall be responsible for maintaining and updating all paperwork with the Department of Club Affairs.
  • Will maintain a weekly log of attendance at all official LASA meetings.
  • Will be present at all Executive Board meetings.
  • Section 5. Social/Cultural Chairperson
  • Coordinate events that will bring the awareness of LASA
  • Coordinate all social and cultural events held by LASA
  • Maintain and update a cultural event calendar as needed and/or applicable for purpose of event planning.
  • Will be present at all Executive Board meetings.
  • Section 6. Publicity Director
  • Keep the organization in contact with both the local and Rochester Institute of Technology community.
  • Represent LASA in other events.
  • Work in conjunction with the Social /cultural chairperson to market all events, and LASA itself to the Rochester Institute of Technology community.
  • Shall attend all club Caucus meetings as scheduled by the Director of Club Affairs, as well as other organizations on campus as necessary.
  • Research all available community service options for LASA.
  • Will be present at all Executive Board meetings.
  • Section 7. Freshman Representative
  • Liaison between first year students and LASA
  • Coordinate with Public Relater to market LASA to potential new members.
  • Meet with each Executive Board member to understand in detail, the responsibility of each position.
  • Will be present at all Executive Board meetings.
  • Article VIII. Advisors

  • Section 1.
  • Only Rochester Institute of Technology staff and faculty are qualified to become an advisor, unless permission from the Director of Club Affairs has been authorized.
  • There shall be at least one club advisor
  • Section 2.
  • The advisor shall strictly adhere to all rules and regulations of the Department of Club Affairs and Rochester Institute of Technology.
  • Section 3.
  • Nominations for advisor shall come from the general membership. A new advisor will be sought each year unless the current advisor wishes to remain in her/his post.
  • Section 4.
  • The selection of an advisor shall coincide with the nomination, and voting process of officers.
  • Section 5.
  • Upon resignation, the Director of Club Affairs must be informed, and a new advisor will be sought and replaced immediately at the discretion of the Executive Board if resignation falls under the fiscal year.
  • Section 6.
  • The duty of the advisor shall be to ensure that the club follows institute rules and regulation and to provide useful information regarding administrative duties.
  • Article IX. Executive Board

  • Section 1.
  • The management of this organization shall be vested in the Executive Board.
  • Section 2.
  • The Executive Board shall be composed of the President, Vice-President, Treasurer, Secretary, Public Relater, Social/cultural chairperson, Freshman Representative, and club advisor(s).
  • Section 3.
  • The Executive Board shall meet at least once a week and report to members in the following business meetings.
  • Section 4.
  • The Executive Board shall fill any permanent vacancy of office by appointment excepting presidency.
  • Section 5.
  • In the case of a permanent vacancy in the office of Presidency, the Vice-President shall replace that officer.
  • Section 6.
  • No member of the Executive Board shall abuse their power or utilize any governing instruments, for personal benefit.
  • Article X. Committees

  • Section 1. Publicity committee
  • The publicity committee shall be responsible for:
  • The maintenance of LASA website.
  • Supervising all necessary advertisements for events/programs, which include flyers, posters, and/or Articles.
  • Coordinate with Secretary for all electronic mail.
  • Section 2. Fundraising committee
  • The Fundraising committee shall be responsible for research, organization and fundraising events, and will also be responsible for the manpower of these events.
  • Section 3. Coordinating committee
  • The coordinating committee will be supervised by the social/cultural chairperson, and will be responsible for the planning and implementation of all LASA events.
  • Article XI. Meetings

  • Section 1.
  • Meetings shall be determined by the Executive Board.
  • Section 2.
  • Annual meetings of the Executive Board shall take place the beginning of spring quarter. There will be a retreat before the end of each academic quarter, to outline events for the following quarter. The spring retreat will focus on creating a tentative outline of events with an emphasis on the upcoming fall quarter.
  • Section 3.
  • Special meetings may be called by the President with twenty four hours written notice to the members with appropriate justification.
  • Section 4.
  • In order for any business to take place at a meeting, a quorum shall be presumed unless challenged by a member in good standing.
  • Section 5.
  • A quorum shall be defined as:
  • Fifty percent of the Executive Board members in an Executive Board meeting.
  • Fifty percent of the membership in good standing in a general meeting.
  • Article XII. Elections

  • Section 1.
  • Elections shall take place the last week of April.
  • Section 2.
  • The order of election shall be President, Vice-President, Treasurer, Secretary, Public Relater, and Social/Cultural Chairperson.
  • Section 3.
  • Nominations for office shall be made from the floor at meetings prior to the elections meeting.
  • Section 4.
  • All persons pursuing an Executive Board position shall present themselves to the membership, and state reasons and goals of said pursuit. These persons should also have a working knowledge of LASA and its pursuits.
  • Section 5.
  • Votes shall be cast by secret ballot.
  • Section 6.
  • Introduction of new officers shall take place at the meeting after the close elections.
  • Section 7.
  • Newly elected officers shall not pursue the same position on another Executive Board in the same school year.
  • Article XIII. Impeachment

  • Section 1.
  • Any officer of LASA can be impeached for good reason.
  • Section 2.
  • Impeachment may be initiation by petition, in writing, by twenty five percent or more of the active members, when presented to the members in a regular meeting with proper justification.
  • Section 3.
  • At the next general meeting the accuser and the accusee shall present their case to the members, Vice-President, and the Club Advisor. After both cases are heard, a written vote shall be taken.
  • Section 4.
  • Conviction of impeachment shall require a two thirds vote by members in good standing, a quorum being present (as defined in 11:5B).
  • Article XIV. Amendments

  • Section 1.
  • An amendment to this constitution may be proposed by any member in good standing, in writing, at any general or Executive Board meeting.
  • Section 2.
  • The proposed amendment shall be voted on by ballot at the next Executive Board meeting, a quorum being present (as defined in 11:5A).
  • Section 3.
  • Passage of the amendment shall require a two thirds affirmative vote of all members in good standing present.
  • Section 4.
  • Before the proposed amendment shall become operational, it must be approved by the Director of the Student Government.
  • Article XV. By-Laws

  • Section 1.
  • By-Laws of LASA can be proposed verbally at any meeting by any present member in good standing. An intermediate vote shall take place, initiated by a motion to vote and a second motion to vote. The voting will proceed by a show of hands and a simple majority is necessary for passage, a quorum being present.
  • Section 2.
  • By-Laws do not require the approval of the Department of Club Affairs.
  • Section 3.
  • There will be no hazing of any kind within LASA in accordance with the New York State Hazing Laws.
  • Article XVI. Parliamentary Authority

  • The parliamentary authority of LASA shall be in its Constitution and By-Laws. The latest edition of Roberts Rules of Order shall be the parliamentary authority of all matters not covered in the Constitution or By-Laws.