Our Constitution

Article I – Name
The name of this organization is the RIT Players. RIT Players shall recognize that we receive
our right to function as an Institute Organization from the Student Government of the
Rochester Institute of Technology in accordance with the Club Guidelines and the Student
Government Constitution.

Article II – Purpose
The purpose of this club is to
a) Satisfy the need for an outlet to the theatre arts.
b) Present and promote theatre and the performing arts in an accessible form to the RIT
community and Greater Rochester community.

Article III – Membership
Section 1. Membership shall be open to all interested students, alumni, or faculty of
RIT/NTID who are willing to share in the obligations, rights, privileges and responsibilities of
active membership as defined in the by-laws.
Section 2. Active members shall be those in good standing with the Institute and who have
met the qualifications set forth in the RIT Players by-laws and the Student Government Club
Guidelines. Only active members are eligible to vote or hold office.
Section 3. Associate members shall be those who have interest in the RIT Players, including
but not limited to faculty, staff and alumni. They may attend meetings, discussions and
activities, but shall not have the power to vote or hold office in the organization.
Section 4. A member shall be declared inactive if they fail to meet the standards as
specified in the RIT Players by-laws.

Article IV – Meetings
Section 1. Assembly Meetings of all members will be held weekly and
place determined by the Executive Board.
Section 2. Special Meetings may be called, at a minimum of 48 hours notice, by a resolution
of the majority of the executive board, or upon a petition signed by a quarter of the active
membership having been presented to the Secretary, or at the request of Student
Government. The notice of any special meeting shall state the time and place of said
meeting and the purpose thereof. No business shall be transacted at a special meeting
except as stated in the notice unless by consent of a majority of the members present.
Section 3. The presence of a quorum, consisting of one half plus one of all active members,
will be required at the beginning of an assembly meeting before any business takes place. A
quorum is presumed unless challenged by an active member. A challenge may only be
made before the official business of the meeting takes place.
Section 4. The nature of the business and the order thereof at a meeting is at the discretion
of the Executive Board, as directed by this Constitution.

Article V – Executive Officers
Section 1. Designation. The Executive Board shall be comprised of the following officers, in
order of rank:
a) President
b) Vice President
c) Treasurer
d) Communications Officer
e) Programming Officer

Section 2. Qualifications for office shall be to maintain good academic standing as defined
by the Rochester Institute of Technology (not on academic or disciplinary probation). In
order to be nominated for office, the member must be active in the RIT Players and in good
standing according to Student Government Club Guidelines.

Section 3. The officers shall be elected in the manner provided in article VII of this
Constitution, and shall serve one calendar year, starting the  tenth week of the spring Semester the year prior of their full term. Officers are eligible for re-election.
Section 4. An officer may resign from office by submitting the intention in writing to the
Executive Board. The resignation becomes effective upon appointment of a
replacement by the Executive Board. This appointment remains valid for the rest of the year.

Section 5. The Executive Board will appoint a number of coordinators to handle specific
duties as defined by the Executive Board. These appointments will be made at the whim of
the Executive Board and will continue until otherwise dissolved.

Article VI – Duties of Officers
Section 1. President
a) Preside over all regular and special meetings of the organization.
b) Exercise general supervision over regular club activities.
c) Preside over the Executive Board
d) Attend or send alternative member to all monthly Student Government general Club
e) Work with club advisor to obtain rights for performances.

Section 2. Vice President
a) Fill in a transient position on the Executive Board.
b) Preside over regular and special meetings if the President is absent
c) Makes sure the club abides by club Constitution, By-Laws, and Parliamentary Procedure
d) Handles all matters pertaining to alumni relations.
e) Will build and maintain a club relationship with outside communities such as, but not limited to Rochester communities and other RIT clubs and organizations.

Section 3. Treasurer
a) Supervise all financial transactions of the organization and keeps all financial records.
b) Maintain regular contact with the Secretary of Finance of Student Government.
c) Is responsible for maintaining and updating all financial paperwork with Student
d) Keep an accurate list of members known to be financially certified
e) Coordinates concession sales, or appoints a coordinator to do so

Section 4. Communications Officer
a) Keep an accurate roll of members and keep the minutes of all meetings.
b) Post the meeting minutes within the Rochester Institute of Technology community via
electronic communication, making them available and accessible to all members.
c) Is responsible for maintaining and updating all non-financial paperwork with Student
d) Is responsible for making all room reservations for meetings
e)Will maintain a historic list of active membership, to be used to confirm qualifications for
future elections.  Is responsible for passing this list down to the subsequent
Communications Officer

Section 5. Programming Officer
a) Coordinates special events with RIT Players and other groups.
b) Coordinates trips.
c) Plans senior recognition.
d) Coordinate workshops for club members

Section 6.  All Executive Board Members
a) Act as an executive board liaison to appointed coordinators
b) Represent the club across RIT and the community
c) Maintain active membership

Article VII – Elections
Section 1. Requirements for nomination. A member must be an active member and meet
the following requirements to be eligible for election to executive office:

a) President: 2 semesters or quarter equivalent  active membership in the group and One semester or quarter equivalent on executive board.
b)Vice President: 2 semesters or quarter equivalent active membership in the group,  one semester or quarter equivalent on executive board. In case there are no active, non-graduating member that fulfill these requirements, the Vice President position will then become available to members that have 2 semesters of active membership.
c) Treasurer, Communications Officer and Programming Officer:One semester active membership in the group.

Section 2. Nominations. Nominations will start at a convenient assembly meeting before
the beginning of spring semester. Nominations must be made by an active member and then seconded by another active member. A member may be nominated for multiple positions, but must choose two or fewer positions to run for by the close of nomination. There may be no co- nominations.

Section 3. Voting Process.
a) Voting will be held on the fourth assembly meeting of the spring semester unless there is sufficient reason to hold a special election per the Executive Board.
b) Nominees will present to the members their qualifications and ideas before the election,
while other nominees for that position are removed from the meeting place.
c) After every nominee for a position has presented their speech, voting for that position will
be done through secret, hand-written ballot, to be collected and counted by the
Communications Officer. In the event the Communications Officer is running for a position,
the ballots for that position will be collected and counted by an active member appointed by
the Executive Board.
d) Only one vote per position per active member present is allowed, and only nominated
candidates are allowed to receive votes.
e) A nominee is elected by a majority vote in the presence of a quorum as prescribed in
Section 3 of Article IV, herein. In the case of a tie, another vote, between or among the tied
candidates only, will be held the following week for that position, in the same manner as an
annual election.
Section 4. Transition of Power. The newly elected Executive Board will be in place no later
than the tenth week of spring semester.
Section 5. Unable to Attend Elections.  Active members who are not able to attend meeting
can vote though different forms of communication such as skype, e-mail or IM before the
start of the meeting on the day of elections.

Article VIII – Impeachment
Section 1. Any Executive Board member of this organization can be impeached.
Section 2. Impeachment may be initiated by petition, in writing, by one quarter or more of
the active members, when presented to the members in attendance at an RIT Players
Section 3. At the next meeting the accuser (members signing the petition) and accused
(officer) shall present their case to their members. After both cases are heard, a written
vote shall be taken.
Section 4. Conviction of Impeachment shall require two thirds vote by the active members
present, a quorum being present.
Section 5. Conviction of Impeachment shall cause removal of office and loss of all officer
privileges thereof.
Section 6. An office vacated by impeachment shall be filled by a special election, held in the
manner of annual elections as set forth in article VII of this Constitution. The position shall
be served until the annual elections are held for that year.

Article IX – Censure
Section 1. Any member of this organization can be censured by a majority vote of the
Executive Board. The censure shall consist of no more than a verbal expression of

Article X – Advisor(s)
Section 1. There shall be at least one club advisor.
Section 2. Nominations for advisor(s) shall come from the floor, by any active member, the
first meeting following the annual meeting.
Section 3. The election of an advisor shall take place at the next business meeting, held in
the manor of annual elections, as set forth in article VII of this Constitution. A simple
majority is necessary to elect an advisor, a quorum being present.
Section 4. Only Rochester Institute of Technology staff and faculty are qualified to become
advisors, unless permission is obtained from the Coordinator for Club Administration and/or
the Club Review Board.
Section 5. Upon advisor resignation, the Coordinator for Club Administration must be
Section 6. The duty of the advisor shall be to insure that the club follows Institute rules and

Article XI – Parliamentary Authority
The Parliamentary Authority of this organization shall be its Constitution and by-laws. The
latest edition of Robert’s Rules of Order shall be the parliamentary authority on all matters
not covered in the Constitution or by-laws.

Article XII – Amendments
Section 1. An amendment to this Constitution may be proposed by any active member in
good standing, in writing, at any RIT Players meeting. There must be a copy of the
amendment made available to all members.
Section 2. The proposed amendment shall be voted on at the following meeting, a quorum,
as defined in section 3, Article IV, being present, and a two thirds affirmative vote of all
active members present.
Section 3. Before the proposed amendment shall become operational, it must be approved
by the Coordinator for Club Administration.

Article XIII – By-Laws
Section 1. By-laws of this organization can be proposed verbally, at any meeting, by any
active member in good standing. It is recommended that written copies be provided to all
Section 2. An immediate vote, after discussion, shall be taken by a show of hands and a
simple majority is necessary for passage, a quorum being assumed, unless challenged by
the floor.
Section 3. By-laws do not require the approval of the Coordinator for Club Administration.
Section 4. Once a decision has been voted on and implemented, it can not be put into
discussion again unless it violates any article in this Constitution or hurts the image and
integrity of this organization.

Article XIV – Hazing
Section 1. Any action or situation which recklessly or intentionally endangers mental or
physical health or involves forced consumption of liquor or drugs for the purpose of initiation
into or affiliation with this organization, as well as any action intended to subject a member
of the Rochester Institute of Technology community to personal humiliation is prohibited.
Section 2. HAZING IN THE FIRST DEGREE (d120.16)
A person is guilty of hazing in the first degree when, in the course of another person’s
initiation into or affiliation with any organization he intentionally or recklessly engages in
conduct which creates substantial risk of physical injury to such other person or third party
and thereby causes injury.
Hazing in the first degree is a Class A Misdemeanor
Effective Date: November 1, 1998
A person is guilty of hazing in the second degree when, in the course of another person’s
initiation into or affiliation with any organization he intentionally or recklessly engages in
conduct which creates substantial risk of physical injury to such other person or third party
and thereby causes injury.
Hazing in the second degree is a violation.
Created: 4/11/11

By-Laws of the Constitution
Active Membership
An active member shall be one who has attended more than half of the assembly meetings as set forth in Article IV, section 1 of this Constitution, and who has paid dues as set forth by the Executive Board. Additionally, a candidate can be an active member by
written confirmation to the Communications Officer that the minutes have been received
and read for 2/3 (rounded up) of the meetings, and proof of a class conflict, Co-Op conflict,
study abroad conflict or work conflict.

Semester/Quarter Conversion
Quarter equivalent is defined as 2 quarters/semester and 3 quarters/2 semesters