Starting a New Club
Before You Begin: Does this club already exist?
Club Review Board
The Club Review Board meets weekly during the year to discuss new groups. The board is comprised of eight student clubs and two advisors – the student clubs are rotated each semester and chosen at random per category. In addition, the two advisors are comprised of the Assistant Director for Campus Life and the Director of Clubs and Organizations for Student Government.
Groups that are chosen to participate on Club Review Board must fulfill this mandatory requirement for the duration of the semester. At the end, eight new groups are invited to attend.
Application to Form a Club
The first step to forming a club is filling out the New Club Recognition Form. At this point you are stating all preliminary info for the club, such as whether you're applying for SG Recognition or SG Affiliates, what the name of the club would be, the mission, as well as meeting, advisor, and e-board information. Feel free to be as detailed as possible.
If the application is approved, then you will receive an email notification within 24 hours of the meeting with the decision. The email will outline the next step of your process and what is required. If your application is not approved, then you have the opportunity to appeal. To do so you will reply to the email communication stating the reason for your appeal and outreach will occur from there. If your application is still denied after an appeal review, you’ll need to wait one full academic year before reapplying for club status.
Due to the amount of applications that the Review Board receives it could take up to 3-4 weeks after the date of your submission to be reviewed. You can always check on the status of your application by emailing firstname.lastname@example.org, but applications are reviewed in the order they are received. The Club Review Board meets once weekly for an hour.
To start a new club it is required that ten current RIT students are recruited, with signatures and email, to join your organization. You can do so by holding a general meeting to get students interested and to talk about your group – your group has the ability to reserve a meeting location for up to three months. Once you have ten signatures and a full-time advisor (for SG Recognition only), then you’ll proceed to the next step.
For this portion you will be asked to come in and present to the board about your group and answer questions they may have. You will be contacted separately by the Director of Clubs and Organizations to come in and present 5-10 minutes and prepare a presentation in some format addressing questions that will be asked (i.e. name of club, mission, purpose, etc.) At the meeting you will need to announce who the advisor is (if applying for SG Recognition), and you’ll need to bring the list of ten names. If the group is approved you’ll be contacted within 24 hours via email and next steps will be provided to you for how to setup the group.
Please see the examples below of Presentations and Applications:
Meet with the Club Center Staff
If your club is approved, you’ll be required to meet with the Club Center staff to discuss club policy and procedure before any activity can occur. You’ll also be setup with a club profile, and have access to club privileges. From there your club will learn about how to be a club, what is required, and will be asked to setup a constitution (Samples and information will be made available). If your club is NOT approved there is an appeal process if interested – email email@example.com about this. Your treasurer will also need to meet with the finance staff as well; all will be discussed in your initial meeting. If approved for SG Recognition, during the initial meeting with Club Center staff, advisor contact information must be provided so staff can contact advisors regarding their agreement and intent to perform the functions of a club advisor.
Congratulations on becoming a SG Recognized or SG Affiliated club! After you’ve met all the requirements above, you’ll have the opportunity to learn more about processes and policies by our weekly newsletter, going to All-Clubs meetings, and getting to know all the amenities available as a club!
If you ever have questions you can contact the Club Center at firstname.lastname@example.org or visit us at the Campus Center (03-1610), Monday-Friday from 8:30am-4:30pm.