Sorry, you need to enable JavaScript to visit this website.

Manage a Club

Managing a club is an evolving process. Keep up to date with current club events at the EventsAtRIT Facebook and Twitter as well as the ClubsAtRIT Facebook and Twitter pages! You can also find club events on our EventsAtRIT page, or the RIT Events calender.

Getting Started!

New in the E-board and not sure what to do? You can schedule an appointment with a club staff member. You can also check out our resources online at theLink.rit.edu or email clubs@rit.edu

Maintaining Club Status

Each existing club needs to fill out the Annual Club Renewal Form found on the Link. There are three mandatory all clubs meetings a year, listed on the Clubs Important Date sheet.

Recruiting Club Members

There are 4-5 Club Fairs throughout the year, including the HUGE Get Involved Fair at Orientation! Be sure to register your club for a table in advance, and you will have the chance to interact with potential club members. Registration can be found on theLink.

Advertising

It’s FREE! Includes creation, promotion AND distribution! To request artwork, fill out the Art Request Form. Request banner, poster, & LCD display designs.  All designs must be approved by the Club Center Staff by emailing Sarah at sbgccl@rit.edu. Every club gets 200 FREE black/white flyers at the Club Center with an Expense Approval Form. You can also reserve a display case space through the Campus Center Welcome Desk.

Approval
All designs (flyers, logos, banners, tshirts, etc.) need to be pre-approved by Alyshia Zurlick (amzccl@rit.edu) prior to ordering or distribution. Design imagery may not include: profanity, firearms, nudity, copyright material/images, drug/alcohol paraphernalia. All t-shirts must include RIT as well as the club name on them. The RIT athletic tiger is not allowed on club flyers or apparel. 

Distribution
Approved and printed flyers can be brought to the Club Center for campus-wide distribution. 

Event Registration (EVR)

EVR is an online form that helps get your needs met and your event organized. EVR is required for every club event other than general meetings. You can EVR an event on the Link: Your Organization -> Events -> Create Events. You should always EVR at least two weeks in advance! The EVR Office is located at the Welcome Desk in the Campus Center. (evrgrad@rit.edu

Finance

There is ONE form to complete almost ALL of your financial transactions: the blue Expense Approval Form (EAF), found in the Club Center! All purchases must be tax exempt! Be sure prior to purchase you show a tax exempt form (comes with a club credit card in the Club Center). In order to sign out a credit card, you must fill out an EAF with your club advisor signature. The form must then be brought to the Club Center and we can sign out a credit card for you! You can also sign out a cashbox and get a printout regarding your budget. Your budget is fixed for the year, but you can apply for additional awards from Student Government’s financial committee on their website, under the tab “Services.”

Download Expense Approval Form (EAF) - Updated August 2016
PDF / Word Doc

Reimbursement
Drop a completed EAF off at the Club Center (allow for 3 days turnaround)

  • You MUST attach all the original receipts
  • NO TAX will be reimbursed

Over $200 will have to be an electronic reimbursement and under $200 will be reimbursed with cash for students only.

Travel

Student Government van rentals require certification. Complete a van certification form found in the SG office

  • Fee: There is a $25 fee for the certification which MUST be paid for via RIT account
  • Securing: EVR your event and indicate “SG van” under transportation

Van rentals are FREE! However, there will be a charge to your club budget if the gas tank is not filled before you return to RIT. If SG vans are not available, vans from Public Safety can be requested as well.

Advisors

Full-time RIT staff or faculty members may advise more that one club at a time. Advisors can request for funding to travel with their club on TheLink@RIT under the Clubs@RIT profile. They are not required to be at every club meeting. There are also advisor forms that can help you in determining the overall expectations of the advising role per club.  If you’re unsure of who your advisor is, you can email: clubs@rit.edu. For current advisors, the handbook can be found here.

 

You can find all the above in our Club FAQ Cards found in the Club Center