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Expansion

Overview:

The purpose of this process is to determine, insofar as possible, that the requesting group actually gives promise of becoming successfully established and of contributing in worthwhile ways to the life of the Rochester Institute of Technology (RIT) fraternity and sorority community .

In order to ensure a fair and equitable process, any organizations wishing to join the RIT Multicultural Greek Council (MGC) or the RIT Interfraternity Council (IFC) must adhere to the process outlined below. For information related to College Panhellenic Council (CPC) Extension, please see the NPC Manual of Information. This process will be overseen by the Fraternity/Sorority Management Committee (FMC).

Expansion Preference:

RIT prefers the following expansion procedures (in preference order):

1. Student Interest Group Colonization: A group of enrolled students at RIT may choose to form an interest group that is affiliated with a national or international organization.
2. Open Invitation to Colonize: In the event the governing council wishes to seek expansion opportunities, a formal invitation shall be sent to the appropriate trade organizations requesting interested groups submit the application for expansion. The Office of Fraternity & Sorority Life shall contact organizations affiliated with that particular trade organization.
3. National or International Fraternity or Sorority Colonization: If a national or international fraternity or sorority wishes to expand to RIT, they may indicate interest by submitting the application for expansion.

**All forms listed above, regardless of potential council affiliation, require a minimum of 10 RIT students (full-time or co-op, active undergraduate members) to be considered for expansion**

Policy on Local Organizations:

The University will not recognize any organization not affiliated with a national or international fraternity or sorority. Exceptions to this policy are not made. RIT defines an inter/national fraternity or sorority with the following criteria:
1. Have at least 5 chapters with at least 10 members per chapter in two states,
2. Have a national governing body composed of alumni members who are elected/appointed/hired as officers to supervise the affairs of the organization, and
3. Host a national convention on an annual/biannual basis to conduct fraternity/sorority business
4. If the application process proceeds to a selection as outlined in section 8a of the process outlined in this document, RIT will show preference to organizations affiliated with one of the following trade associations:
     a. North-American Interfraternity Conference (NIC)
     b. The National Pan-Hellenic Council (NPHC)
     c. The National Association of Latino Fraternal Organizations (NALFO)
     d. The National Asian Pacific Islander American Panhellenic Association (NAPA)
     e. The National Multicultural Greek Council (NMGC)

Expansion Process:

  • Interest groups (A group of students wishing to start a new fraternity/sorority at RIT) must contact the Office of Fraternity and Sorority Life (FSL)
    • Students should conduct no outreach to headquarters before consulting with the FSL.
    • If they do so, the Inter/National headquarters (IHQ) staff must contact the FSL promptly, before communicating anything other than receipt of the message to the interest group, or risk being denied an expansion slot by the FMC.
  • The FSL will cover the process with the leadership of the interest group, and begin identifying potential organizations to affiliate with based on the group’s values and desired goals
  • The interest group will contact selected IHQs of interest directly and discuss potential for expansions and the congruence of the values of the interest group and the organization
    • If an interest group had already identified the organization of interest, and that organization has no pre-existing limitations on expansion (e.g. conduct sanctions with the RIT student conduct office), they may skip this step
  •  The IHQ must complete the RIT Expansion Application. This will require an agreement to follow this process and adhere to the decisions of the FMC, the identification of any potential advisers(at least one adviser will need to complete the FSL adviser agreement at least 6 months before expansion efforts begin), and a commitment to visit the campus in the spring semester once the application is approved.
    • If an organization wishes to expand without an interest group, this should be their first step in order to indicate interest to the FSL
    • By the end of the first semester of expansion all chapters must have a second adviser complete the adviser agreement.
      • See Requirements for Good Standing (Page 9 of this document) for details on adviser requirements
  • At the start of each spring semester, the FMC will evaluate submissions and grant approval for visits from groups who have expressed interest
    • At this stage, groups who fail to put forth a reasonable effort to partner with the host institution during the process may, at any time, be denied from continuing through the process and will need to re-submit the expansion form for consideration in the following academic year
    • During the coordination of the visit, the FMC will also lay out all potential expansion slots to ensure that organizations do not visit who are already scheduled to capacity during that timeframe
      • The FMC will schedule no more than one expansion per semester per council
      • Non-priority expansions will be scheduled for a fall semester
      • Expansions will not be scheduled more than 5 years in advance (i.e. in spring of 2017, the FMC may only schedule as far in advance as Spring 2022)
      • The FMC may, at its discretion, make a year closed for expansion to allow the community time to settle and perform assessment on growth of existing chapters, but will do so no more frequently than once every fourth year.
  • The FSL will coordinate with the IHQ to plan visits for all groups whose applications are approved and have followed this process in good faith
  • Following the completion of visits, organizations who wish to formally request an expansion slot must submit a letter of intent that covers the following information
    • What unique aspects can their organizations add to the diverse community already in existence at RIT
      • For example, while our staff as members of fraternal organizations all value strong brotherhood/sisterhood based organizations, we do not feel that any organization is more or less equipped than any other to provide that aspect of the experience to potential members, so this would not be a unique offering of your organization.
    • Rank all available expansion slots in order of preference
    • Explain how the organizations values align with the campus values observed during the visit
    • If there is an existing interest group for the organization, they may request a priority expansion which would occur during a spring semester in order to avoid having members graduate before the expansion begins
  • Upon receipt of all letters of intent, the FMC will approve all organizations who have followed the process in good faith.
    • If there are more interested groups than expansions slots, the letter of intent submitted by each organization will be used to determine which groups are entered. Groups who have been removed at this stage in past years may also be given preference.
    • If there is a scheduling conflict, a member of the FSL staff will facilitate a discussion between the headquarters involved to determine the optimal schedule for all groups.
    • If a group requested priority expansion, the FMC will determine the need and grant its discretion

After an organization is scheduled for expansion, they will be required to plan out a timeline of the expansion effort in coordination with a member of the FSL staff. The following expectations are generally held, but may be negotiable if not compliant with the IHQs general expansion philosophy/operations:

  • Preliminary visits will be limited to one visit in the final 5 weeks of the semester prior to expansion
  • Expansion efforts may not begin prior to the close of the recruitment period outlined by the respective governing council.
    • The purpose for this is both to avoid creating unhealthy competition between the new colony and the existing IFC/MGC chapters, as well as to ensure that normal recruitment efforts of the existing organizations are not affected by the expansion effort.

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