As an international student who has been in the United States
during the 2012 calendar year, you will need to file one or
more tax forms in the spring of 2013. Tax laws that apply
to internationals are not the same as those that apply to
U.S. citizens and/or permanent residents. International students
who are filing tax forms for the first time often find it
to be a very confusing process. While we are not tax experts,
we do want to assist you with this responsibility.
The deadline for filing tax forms
for the 2012 tax year is April 15, 2013.
Tax Information for RIT International Students
Tax Assistance for RIT International Students
| Tax Information for RIT International Students |
We strongly recommend reading Frequently Asked Questions about Taxes as a first step in filling out tax forms.
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STUDENTS WITH NO INCOME IN U.S. IN 2011 |
If you did not receive any income at all in the U.S. in the 2012 tax year (January 1st - December 31st), you still need to fill out a Form 8843, which records your presence in the U.S. The form does not have to be sent in until June 15th.
International students who are NON-residents for tax purposes should NOT file tax returns using TURBO-tax because it does not complete the NON-resident forms for you. Most of the tax software programs advertised online do not offer assistance in completing non-resident tax forms.
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STATE TAX FORMS |
In addition to filing federal tax forms, many international students will need to file New York State tax forms. The GLACIER Tax Prep software does not help you complete these state forms, but it will determine if a state tax form is necessary and provide a link to the right forms. It is important to remember that in order to file your New
York State tax forms, you must first complete a federal
form. Information on how to complete New York State tax forms will be covered in the ISS Tax Workshops.
Please note: State taxes vary by the state where income was earned during the tax year and forms must be filed separately for each state. If you did a co-op in another state you may need to complete a tax form for that state. Filing non-New York State tax forms is not covered in the ISS Tax Workshops, but the following is a link to State Tax Forms
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HOW TO REPLACE A LOST RIT W-2 FORM |
You may print a copy of your RIT W-2 form by logging into myinfo.rit.edu. If you have not set up your myinfo account, the process is easy:
- Go to https://myinfo.rit.edu
- Enter username: ritstudent
- Enter password: tiger123
- Create your own username & password by following the prompts. (You’ll need your PAY STUB to access your employee number* and the exact spelling of your name in the payroll system.) *Your employee number is the first five digits of your Kronos punch in number.
- Go to https://myinfo.rit.edu and log in with your new user name and password.
- Click on the RIT Student Self Service link.
- Click on the self-service option you need.
- Follow prompts to set up direct deposit, access your pay slip, update tax withholding, reprint your W2 and more!
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FILING FOR AN EXTENSION OF TIME TO FILE TAX FORMS |
If you need to request more time to complete your federal or state tax forms you must do so by the tax filing deadline, April 15, 2013.
| Tax Assistance for RIT International Students |
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ONLINE TAX PREPARATION SOFTWARE |
RIT provides two tax software programs to assist international students in preparing and filing required U.S. tax forms. These programs are used to determine your appropriate tax status, whether you are eligible for a tax treaty benefit, and which forms are necessary for you to file. These resources are available to you for free and could save you money. We encourage you to take advantage of these systems and to keep your information updated regularly.
- GLACIER is an online tax compliance program, available at online-tax.net/. RIT foreign nationals are automatically enrolled in GLACIER once they start working on campus. Login details and a temporary password are delivered by email when you arrive on campus. It is important to keep your GLACIER record updated at all times. RIT relies on this system to identify your appropriate tax status, monitor payments, and declare eligible tax treaty benefits.
- GLACIER Tax Prep (formerly called CINTAX) is a companion program that prepares Federal tax forms for persons taxed as Non-Resident Aliens, as determined through your GLACIER record. If you did not have access to GLACIER during 2012 because you were not employed by RIT you may still use GLACIER Tax Prep to prepare your taxes. You will received information from our office in February about how to access the GLACIER Tax Prep software.
You will receive an email from the RIT Payroll Office with instructions on how to use GLACIER Tax Prep to complete your U.S. tax forms. As explained in that email, you will simply access GLACIER using your existing UserID and Password, and GLACIER will transfer certain data directly into GLACIER Tax Prep. This will make your tax preparation very easy!
Before using tax software read this:
It is CRUCIAL that you wait until you have received your W-2 form (if you worked) AND your 1042-S form (you will be receiving a 1042-S only if you received fellowship or grants for living expenses and/or wages covered by a tax treaties) BEFORE you complete your federal tax return form. Employers must provide W-2 forms by January 31st and 1042-S forms by March 15th at the latest. The 1042-S will be sent out by the RIT Payroll office.
GLACIER Tax Prep instructions for students who did not have a GLACIER account and Instructions for students who had no income are available in the ISS Office.
ISS will be providing four Saturday workshops to provide hands-on assistance in completing federal and state tax forms. All workshops are from 11:00 am to 3:00 pm. The first two hours will be a formal presentation, and the last two hours will be for questions and hands-on help. Students who have already completed their forms and have questions should feel free to come after 1:00 pm.
A video recording of the GLACIER Tax Prep Workshop (including New York State forms) will be posted here in March.
To request interpreting services go to https://myaccess.rit.edu/
Date |
Location |
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Gleason Engineering Building 9, Room 2159
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| March 16 |
George Eastman Building, Room 2000 |
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| March 30 |
Campus Center, Room 2610 & 2650 |
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Students who have earned money in more than one state are encouraged to attend this workshop. |
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| April 13 |
George Eastman Building, Room 2000 |
Be sure to bring the following documents & information with you:
- Your GLACIER ID and Password. If you have forgotten your login details, please request that it be emailed to you again before the workshopt. You may select "Forgot login information?" from the GLACIER website.
- All Forms W-2, 1099, 1042-S, and any other forms relating to your U.S. income.
- Your Passport.
- The dates that you entered, left, or re-entered the U.S. during 2012.
- Your 2012 Federal & State tax forms, if you filed U.S. income taxes in 2012.
Recording: To view a similiar workshop presented by our GLACIER Tax Prep Consultant at the University of Rochester follow this link. Unfortunately the visual recording is not good, but the sound is sufficient for those who would like to listen to it.
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GLACIER TAX PREP CONSULTANT |
As of April 16, 2013, our GLACIER Tax Prep Consultant has completed her service to RIT international students. The ISS staff greatly appreciates all of the help she has provided..
If you are using GLACIER Tax Prep to complete your federal tax forms and have questions about the software please send them to support@glaciertax.com
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INDIVIDUAL TAX FORM PREPARATION FOR A FEE |
Some students decide to hire a professional tax preparer to file their taxes. This is especially helpful for students who are unable to use GLACIER Tax Prep, or students who have complicated tax issues, or would simply prefer to have a professional complete their tax forms for them.
Darrell Geib from Welker & Company Certified Public Accountants will be on campus to assist students who would like their taxes done for a fee. Mr. Geib is available to be on campus from 11:00 am to 2:00 pm on the following dates:
February 19
March 6
March 12
March 20
March 26
April 3
April 9 |
Student Alumni Union, Clark A
Campus Center, Room 2740
Campus Center, Room 2740
Campus Center, Room 2740
Campus Center, Room 2740
Campus Center, Room 2740
Student Alumni Union, Alumni Room
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If you would like to meet with Mr. Geib on one of these dates you must contact his office at 292-1041 to set up an appointment. Mr. Geib will only be on campus if students have made an appointment to see him.
Completion of Federal Form 1040 NR and New York State Form IT 203 |
$135.00 |
New York State Form IT 203 if federal form is already completed |
$50.00 |
Other state tax form (MA, CA, etc) |
$60.00 |
To request interpreting services go to https://myaccess.rit.edu/
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UNIVERSITY OF BUFFALO WEBCASTS |
The following resources are provided by University of Buffalo International Student and Scholar Services:
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ADDITIONAL SOURCES OF ASSISTANCE |
Internal Revenue Service (IRS) - federal forms
1-800-829-3676 (forms & publications)
1-800-829-1040 (advice)
255 East Ave., Rochester, NY
http://www.irs.gov
NY
State
1-800-225-5829
229 Monroe Ave., Rochester, NY
http://www.tax.state.ny.us/
US
Tax Rules Applicable to Foreign Nationals
http://www.windstar-tech.com/
Income
Tax Treaty Information by Country
http://www.windstar-tech.com/public/treaties/.html
Windstar
Technologies, Inc. - Solutions for International Taxation
http://www.windstar-tech.com
Country-Specific
Tax Sites
http://www.taxsites.com/international.html
Note:
ISS staff members are not tax professionals. While our
office makes GLACIER Tax Prep and other resources available to our students,
we cannot provide individual tax advice. |
